MINUTES OF A MEETING OF THE CIVIC CENTRE STRATEGY COMMITTEE OF KEIGHLEY TOWN COUNCIL HELD IN THE BRIGG ROOM, TOWN HALL, KEIGHLEY ON THURSDAY, 06 AUGUST 2015 AT 6.00PM

2015/001 (CCS)PRESENT

Councillor Westerman [Chair] and Councillors A Ahmed, Anayat, Nazam, and G Pedley [Ex-Officio]

Safia Kauser, Acting Town Clerk/RFO/Minute Taker

Cllrs Corkindale, Fletcher and Thorne (observing)

Three members of the public

2015/002 (CCS)ELECTION OF COMMITTEE CHAIRMAN

Proposed by Councillor Pedley and Seconded by Councillor Nazam, and

RESOLVED – That Councillor Westerman is elected as Chair of the Civic Centre Strategy committee for the ensuing year

2015/003 (CCS)ELECTION OF COMMITTEE VICE-CHAIRMAN

Proposed by Councillor Anayat and Seconded by Councillor Nazam, and

RESOLVED – That Councillor A Ahmed is elected as Vice-Chairman of the Civic Centre Strategy committee for the ensuing year

2015/004 (CCS)TO RECEIVE AND APPROVE APOLOGIES FOR ABSENCE

Apologies were received from Councillors F Ahmed and S Mahmood

2015/005 (CCS)DISCLOSURES OF INTEREST

There were no disclosures of interest.

2015/006 (CCS)OFFICERS DISCLOSURES OF INTEREST

There were no officer disclosures of interest.

ADJOURNMENT FOR PUBLIC PARTICIPATION

Councillor Barry Thorne addressed the committee and advised that all options should be explored on the future use of the building. He advised that Councillors should sell all or part of the building and to also look at inviting charities to make use of the vacant facilities.

Councillor Corkindale introduced himself to the committee as a former Chair of the Civic Centre committee. He advised members of the contractual dates for the furniture and equipment on lease and updated the members on the areas explored previously and where the Council currently stood in determining the future of the building.

2015/007 (CCS)AIMS AND OBJECTIVES

To consider aims and objectives in relation to timescales and key target dates for completing elements of this project.

Members discussed the broader terms and reference for the Strategy Committee. The Clerk advised that the terms and reference were broad in order to give committee members and the public more freedom in determining and developing a strategy and help them achieve the goal from the outset. The Chair said he would ensure that the terms of reference would not duplicate the work currently being undertaken by the Civic Centre committee. Councillor Nazam suggested that the public should form a part of the consultation to determine the strategy.

The Acting Clerk advised members that they would need to formulate a structure and timeline. Committee members would also need to explore the current areas of use within the building and to look at the financial elements related to the project. The Clerk advised that a member of the committee could be assigned to explore the timeline and structure as this would assist members with a starting point.

The Chair queried if a member of the public could be assigned as a non-voting member of the committee. The Clerk informed him that within the Council’s current standing orders, this could be achieved however it would have to ratified by the Council and incorporated within the Committees terms of reference.

Councillor Anayat and Westerman agreed to explore a timeline and structure to bring back to the next committee meeting. Members agreed that the current financial position and commitments be brought back to the next meeting and any of information that is relevant to the project. The possibility of contacting the Secretary of state to waive the loan taken out against the project was also discussed, as this had been suggested by a member of the public.

Proposed by Councillor Nazam and Seconded by Councillor Anayat, and

RESOLVED – That all relevant information relating to the Civic Centre project including financial commitments be brought back to the next committee meeting

2015/008 (CCS)ANY ITEMS FOR DISCUSSION FOR FUTURE AGENDA

  • Background papers including financial commitments relating to the Civic Centre project

2015/008 (CCS)DATE OF NEXT COMMITTEE MEETING

The possibility of arranging a committee meeting every fortnight was discussed as there was a lot of work to get underway in relation to developing the strategy. The Clerk advised that there was a lot of paperwork to provide the committee at their next meeting and with the time constraints imposed in view of the staffing situation, it was not advisable to hold meetings every fortnight. It was agreed that the next committee meeting will be held week commencing 14 September 2015.

There being no further business the Chairman closed the meeting at 7.05pm.

Certified as a true copy:

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