STOCKTON-ON-TEES COUNCIL

CODE OF PRACTICE FOR HIGHWAY LIGHTING MANAGEMENT
DELIVERING BEST VALUE IN HIGHWAY MAINTENANCE

ACTION PLAN (reviewed October 07)

Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Dep’t

Responsible

PROVISION OF THE SERVICE
R3.2Policy
The authority’s policy in relation to the provision of its public lighting service should be clearly stated and should cover all the organisation and services involved in delivering the service. / There is no current policy which covers the whole of the public lighting service.
Partnering Contract is not policy statement. / Prepare policy document in accordance with the recommendations made in Well Lit Highways. / The public would not know if the Council was delivering its service in accordance with good practice and consequently delivering quality local services. / HIGH
DEC 2007 / STREET LIGHTING TEAM
R3.3.3Competence of Staff
All personnel engaged in public lighting operations should be trained in accordance with national guidelines such as those produced by the Institution of Lighting Engineers and issued with the appropriate certification. / DWL is a registered member of ASLEC and all staff/operatives are accredited accordingly.
SBC do not have the appropriate accreditation. / DWL to supply details of ASLEC registration and accreditation.
SBC as an authority and relevant staff, in particular, to be registered and accredited with ASLEC
Annual review of accreditation
In accordance with ASLEC requirements. / SBC may find itself compromised if not appropriately registered. / HIGH
DEC 2007 / Cost implication to be confirmed with ASLEC
R3.3Management of Maintenance
Each authority should establish and maintain up to date and accurate inventory of all highway electrical equipment (including authority cable networks) as part of its asset management system. / EXOR database is live for recording and updating of inventory; daily update of records to sustain accurate records. New adoptions and amendments to highway network recorded.
Certain cable records available but not recorded on EXOR system. / Continue to update inventory records for asset management.
Review success of exor street lighting module; join exor street lighting user group. / Failure of system and accuracy of records; DNO would question validity of EAC / On- going within existing budgets
R3.3 Management of Maintenance
Authority cable networks should be recorded on Ordnance Survey based plans or alternatively on a Geographic Information System. / Cable records currently recorded on old GIS project.
(Logistics) / Create new cable records database
Record new installations accurately when undertaking works in the highway / Asset management system will fail accuracy and confidence in inventory will be lost.
Liaise with GIS Team (DRENN) on project delivery / On- going within existing budgets / D RENN/EXOR
R3.4, 4 and 5 An asset management systemshould be used to control and record all cyclical and reactive maintenance activities. / EXOR system for recording repairs and maintenance. / Create cyclical maintenance regimes on EXOR database.
Incorporate within EXOR delivery project plan / Inefficient, bureaucratic working and poor records will ensue / TBC – SEE EXOR PROJECT PLAN / Possibly need to buy in consultancy from exor
£20k ???
R3.4 Structural Inspections and Testing
A risk assessment strategy for the management of the structural safety of lighting columns and illuminated traffic sign posts should be developed and implemented and where necessary structural testing of lighting columns and illuminated traffic sign posts should be carried out. The asset management systems should include sufficient data as to the location, type and age of the equipment to allow the risk assessment to be carried out. / Visual inspection in accordance with ILE TR22 @ agreed m/tce cycle for inspection. But not recording on EXOR dbase / Agree cyclic structural m/tce regime and record accurately.
Record faults and actions required on database / Failure to act could result in claim against the authority. Consider the implications for poor recording systems; whose responsibility to record and liability in absence of records?? / HIGH -
TBC / DWL/SBC
Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Responsible
Officer
APPENDIX C COMPETENCE
No operatives should be placed at risk due to lack of skills on the part of themselves or others dealing with electrical equipment. / See previous comments regarding ASLEC accreditation and training / See previous / See previous
Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Responsible
Officer
CYCLICAL MAINTENANCE
R4.1Cyclical maintenance intervalsfor lighting installations should be determined to ensure the installation’s correct operation and light output, minimise failures and maximise life. / Currently undertaking partial cyclical maintenance activities. Policy/frequency not recorded nor established on EXOR module / Record policy statement
Establish cyclical m/tce intervals on EXOR Dbase
Comply with WLH and recommendations for Good Practice.
Establish painting etc frequencies - see below / Failure to deliver good practice
Potential claims through poor records / HIGH -
See EXOR project plan / BB
R4.5 Lamp Replacement
Lamp replacement policies should be carefully evaluated taking into account of local technical and geographic considerations, to maintain light output whilst limiting the number of lamp failures to an acceptable level. / Current policy Bulk Lamp Change @ 25% p.a.
2004/5 undertook 50% bulk lamp change in Borough.
(Options are to bulk lamp change or burn to extinction.) / Consider recommendations in the WLH C of GP but also inlight of 50% replace to date – continue with practice?.
Review statistics of performance in areas where bulk lamp change has been undertaken. / Cost efficiencies and effectiveness of current practice may be questioned. / Medium / MS/MB
Each authority should determine the frequency of electrical inspection and testing and carry out such works at a frequency of not less than once every 6 years. / Last electrical inspection undertaken in 2003/4; testing held in abeyance. / Re-introduce and establish electrical testing in accordance with good practice in 2007/8
Introduce cyclical m/tce on EXOR d/base / Potential liability for failure to follow procedures; in breach of regulations. / HIGH
In financial year / 20K PA within existing budgets
EXOR /SBC/DWL
R4.6 Electrical inspection and testing
The condition of all enclosures, including the general structural condition of lighting columns, illuminated traffic sign posts, feeder pillars, etc. should be recorded on the operative report at each maintenance visit. / As above / As above / As above / As above
R4.7 Lighting columns and illuminated traffic sign posts
New steel lighting columns should, as a minimum, be hot dipped galvanised and consideration should be given to the application of further protective coating by the lighting column manufacturer at the time of manufacture. / Columns are hot dipped galvanised and with G1 finish on root complying with current requirements / None / None / NO FURTHER ACTION
R4.7.1 Protective coatings and their application
A programme for the maintenance and reapplication of protective coatings for in situ lighting column or illuminated traffic sign post should be determined and implemented taking account of the location, existing protective system and any other environmental factors including atmospheric conditions. / Last painting programme undertaken in 2003/4 of columns and/or illuminated traffic sign posts. / Re-introduce painting programme and
Cyclical m/tce activites to be installed on EXOR / No action may result in accelerated failure of columns.
Not complying with good practice guidelines; potential claims from early failure of column due to lack of m/tce / HIGH
Consider implications and potential programme for 08/9 / Within existing budgets;
EXOR for cyclic routes?
R4.7.3 Structural Inspections and Testing
A risk assessment strategy for the management of the structural safety of lighting columns and illuminated traffic sign posts should be developed and implemented and where necessary structural testing of lighting columns and illuminated traffic sign posts should be carried out. The asset management systems should include sufficient data as to the location, type and age of the equipment to allow the risk assessment to be carried out. / See 3.4 / See 3.4 / See 3.4 / See 3.4 / See 3.4
Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Responsible
Officer
REACTIVE MAINTENANCE
R5.2 Monitoring for Inoperative Lighting
Each authority should establish and operate a system for monitoring the operational status of its equipment. / 2 week winter inspection and 4 week summer inspection in accordance with good practice.
Paper based system / Explore potential development of hand held systems with EXORI / None, but scouting records could be improved and efficiencies gained; real time recording of repairs would confirm performance / MEDIUM
Within 2008/9 / BB
R5.2 Monitoring for Inoperative Lighting
Each authority should establish and operate a system for the reporting of faults by the public. The system should allow for the reporting of emergencies 24 hours per day each day. / Faults may be reported by the public via web site; e-mail; telephone; emergency surveillance centre – 24 hour service available
Faults reported on to street lighting d/base and repairs audited through EXOR system
Reports of performance are measured through ‘Discoverer’ software.
Need to consider CFYA/EXOR interface with new CRM system / Need to consider CFYA/EXOR interface with new CRM system / None @ present but need to consider the ‘one stop shop’ / LOW
In line with CRM developments / BB
R5.4 Repairs and Replacements
Each authority should establish and enforce specific response times for each maintenance task. / 2 hour response times for emergencies.
< 5 days for routine repairs but current performance @ 2.0 days approx / Produce BVPI DNO and non-DNO
Review response times in accordance with C of GP / Performance not monitored; vital to partnering / performance contract / On going / BB/MS
Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Responsible
Officer
SERVICE AGREEMENTS WITH THE DISTRIBUTION NETWORK OPERATOR
Each authority should negotiate a formal service level agreement with the Distribution Network Operator (DNO). / BVPI 215 requires reporting of performance on DNO performance. Systems and performance have improved / Contact DNO and review/ establish robust systems for reporting repairs response times / BB/MS
R6.9 Performance Monitoring
Each authority should ensure that their procedures, and those of any contractor, do not prevent the DNO from meeting agreed performance standards. / The placement of orders with the DNO has been delegated to the street lighting contractor, DWL. To improve communication links with DNO.
QA checks for scheme works and m/tce activities introduced / None req’d / None / NO ACTION
Code Of Practice Recommendation / Current Stockton on Tees Practice / Action Required / Implications for Not Undertaking Action / Priority/
Timescale / Responsible
Officer
PROCUREMENT
R7.1 Maintenance Contracts
Each authority should consider the use of competitive tendering for highway electrical maintenance as part of its Best Value policy. / A partnering contract has recently been agreed between SBC/DWL. A term m/tce contract with KPI performance measures . / Annual review to be undertaken as part of agreement / Service improvement may not develop if review not undertaken / TWBA(SBC) / MC(DWL)
R7.2 Electricity Procurement
Each authority should seek competitively tendered supplies of electricity for its highway electrical equipment. / The supply of electricity is procured through NEPO for ‘economies of scale’ / No action / None / No action – continue with NEPO agreement

H/HM/Highway Lighting Code of Practice