Student Union Advisory Board Minutes

02/26/2016

  1. Meeting begins at 2:04
  2. Quorum established at 9
  3. Dana Baker joins couple minutes later to make 10 voting members
  4. Katie Jackson (Chair)
  5. Vice Chair
  6. Finish up spaces issue
  7. Finish goals
  8. John Simms Report
  9. Financials emailed out
  10. Overall bookings are up
  11. Total monthly revenue sales – large difference between Jan 15 and Jan 16 – due to outstanding payments being made
  12. 15/16 GR hourly traffic counts down by half
  13. Unsure of reasoning – looking into number
  14. Correlates to equipment counts, also
  15. Looking into possibility of other events pulling students across campus
  16. Social Media Reach – number drop due to Market Days being counted separately
  17. Previous question re: EMS query
  18. Time Consuming. Still attempting to complete.
  19. Should be by end of next week and sent to board.
  20. Zach Mease question – why drop in external clients
  21. SUA does not seek out external clients, dependent on who comes to us
  22. Staff Changes
  23. Lauren Hodges – Events and Reservations Coordinator
  24. Moving to International Center
  25. Alexis Branaman
  26. Coming from English Language to Events/Reservations Coordinator
  27. Devon Zook
  28. Coming from SG Accounting Associate to Office Manager
  29. Enlighten Project Update
  30. University has pulled plug on project
  31. Attempting to find campus-wide vendor
  32. Chartwells Marketing
  33. Contract ends June of 2017
  34. University will seek bid for new provider
  35. Marketing expanding to students/faculty/staff to get more feedback
  36. Out Takes expanding hours
  37. Looking for feedback on needs from students
  38. Numbers aren’t strong after 6:00pm
  39. Please forward information/thoughts to John Simms on ideas
  40. Repair/maintenance/Upgrades
  41. Spreadsheet of all upcoming projects handed out to board
  42. Total cost of projects just under $600,000
  43. Not all projects critical
  44. Three-year project list
  45. How projects are paid determined by schedule, etc…
  46. Lounges
  47. Feedback - need lounges to either/or leisure/study
  48. First floor lounge
  49. Pay-to-print copiers – would like to make work space lounge
  50. Second Floor lounge – leisure lounge
  51. Need feedback from board on both
  52. Z. Mease –
  53. Space Committee still happening
  54. K. Jackson – only 2 people have signed up. Need more interest
  55. JanreiVillavicencio-
  56. 24 hour space needed
  57. Could it happen at Student Union?
  58. J. Simms – attempted before in eating section by Chick-Fil-A
  59. Money is biggest issue with project
  60. Cannot shutoff sections of building or turn off elevators
  61. C. Watkins – Previous bid was $5,000 to shut off elevators
  62. Comparative to FAU
  63. J. Simms – Will crunch numbers on this
  64. D. Baker – Projects via Special Request of AOC?
  65. J. Simms – depends on the project
  66. Z. Mease -
  67. Question about smart podiums
  68. J. Simms – ballroom podiums replaced with non-smart podiums due to constant movement.
  69. Clients required to bring own laptop.
  70. Cords provided
  71. Haven’t had many issues with clients not having laptop
  72. Z. Mease -
  73. Question about Questron
  74. J. Simms – Audio/Video in ballrooms/meeting rooms
  75. Replacing projectors requires upgrade to Questron system
  76. Z. Mease –
  77. Priority?
  78. J. Simms – yes, see last column on handout for planned fiscal year
  79. K. Jackson -
  80. Put questions about projects in Osprey Voice
  81. Justin Sipes– Academic spaces being taken off-line
  82. M-F before 9:00pm, don’t plan on booking spaces Fall 16 through Spring 18
  83. Classes have priority
  84. J. Simms
  85. Meeting room or two may be taken off-line when it comes to long-term booking to allow for late bookings
  86. D. Baker
  87. Can we stop outside groups from booking
  88. J. Sipes – most groups book in advance anyway
  89. Fear is that RSOs cannot book
  90. Clubs don’t book very far in advance for most part
  91. Z. Mease
  92. Can we hold on 1-2 spaces for student groups only
  93. Zach Neaves – Priority Reservation
  94. International Business Flagship Program
  95. Third Friday and Third Saturday for past three years
  96. Concern is Homecoming interference – has not past three years
  97. J. Simms – meets all requirements
  98. ½ ballroom, no more than ¾
  99. Will not know when homecoming is for next year until Athletics schedule comes out
  100. Sound would have to be a non-issue for group if HC interferes
  101. MOTION – Dawn Knipe – give International Business Flagship Program priority reservation with exception of Homecoming. Student Union would work with group for weekend before and after.
  102. Seconded
  103. Passes 10-0-0
  104. Center for Instruction and Research Technology
  105. Event has been different dates previous three years
  106. Looking for consistency – First or second Friday in November
  107. Would start 2017
  108. 2016 already booked
  109. October/November crowded – potential conflict
  110. University Center could be used – charges fee
  111. Always use full ballroom – possibly a meeting room in addition
  112. NO MOTION – Request fails
  113. Leadership School Counseling and Sports Management
  114. First Saturday of June for previous three years
  115. June is Summer A
  116. MOTION to APPROVE – JustinSipes
  117. Seconded
  118. D. Knipe – Do we track how many Priority Registrations we offer
  119. Yes, will provide spreadsheet
  120. Passes 10-0-0
  121. Campus Life Chalk Art
  122. Handout provided
  123. Event February 6th chalk artist painted canvas art
  124. UNF owns rights
  125. 8’ tall by 16’ wide
  126. Approved by Dr. G, O. Seane, Marketing, etc.
  127. Proposal to place art in hallway by Game Room in 58E
  128. No cost to preserve
  129. Cloth Canvas – need to be nailed up and framed
  130. Can contracted out to have hung.
  131. Allowed Students to vote on name – write-in also
  132. 154 students responded
  133. MOTION – JustinSipes
  134. UNANIMOUS CONSENT
  135. PASSED
  136. Vice Chair Vote
  137. Z. Mease nominates himself
  138. No other nominations
  139. Z. Mease is now Vice Chair
  140. Announcements
  141. Courtney King –
  142. Jake from LGBT during WOW info hunt through SU
  143. All offices participation encouraged
  144. D. Baker
  145. Class until 2:45 – would not be able to attend if time doesn’t change
  146. Would like to be accommodated
  147. Celeste Watkins
  148. Erin Campbell asked about Wall Maps – getting old
  149. J. Sipes – Campus planning handles
  150. J. Simms – Long term issue
  151. Meeting ends at 3:11pm