Executive Board Meeting Minutes
Monday, August 30, 2010
GSB 110
Start Time: 6:36
I. Roll Call
A. Members Present
i. Amelia Lopez President
ii. T Gage Vice President & Diversity Chair iii. Alexis Redeemer Academic Chair iv. Isabel Cortes Judicial Chair v. Aya Fawakhiri Internal Affair vi. Lakshmi Poti Accountant vii. Jasmine Abele Historian viii. Courtney Young-Law Advisor ix. Sarah Lombardo Prospective Member
II. Approval of Agenda -Approved by Isabel 2nd by Alexis III. Open Forum V. New Business
A. Welcome/Icebreaker
B. Community - ASMC’s theme will focus on building community on the Mills Campus
i. Aspects of community
Creating a purpose for ASMC beyond funding student events
ii. Interests in service to community- We will do 2 service projects per semester
iii. Attending events- all departments, promoting student led events and supporting events/tabling
Having a cause/reason to table events
iv. Outreach- Networking outside of Mills
National Organizations that connect student governments (networking)
v. Logo-Creating visibility for ASMC
Buying a Large ASMC Banner
C. Committees
i. First Meeting- September 20th
ii. Sign-ups during full board retreat (September 17th)
D. Special funding supplement fundraising for event?
i. BWC/Mujeres/Mouthing Off-surplus $1000
Some clubs have a surplus of cash in their accounts and are not using it on a year to year basis. How should ASMC respond to their special
funding request? Develop a loan plan where ASMC loan clubs money for events, which would have to paid back after the completion of the
event if a profit is made; Make judgement on a case by case basis.
E. Elections- Recruiting (Fill in all available positions)
i. Tabling and speeches (Packets are due Friday, September 3)
Tabling for Elections are September 8th & 9th
September 8, Alexis, Jasmine, Lakshmi
September 9- T and Amelia
Speeches are September 7th 12:15 -1
Aya, Isabelle, and Amelia will table
F. Retreat- September 17th 3pm - Executive Retreat, 4pm - Full Board Retreat
i. Executive Packets are due
ii. Pictures-Group Picture
iii. Karaoke- Off campus location
Estimated time 3pm - 10pm
G. ASMC Office
i. Hours- Establish times for office hours (Due 2 Mondays from now)
Email Jasmine (Historian) Office Hours
ii. Keys- Every executive board members have keys for office
iii. Decorations/supplies
Create a list of supplies and decorations that are needed for the office. Supplies should help create a warm inviting space for the Mills community.
H. Calendar for the Year
Community meeting will be held on October 25th
Last Full Board Meeting will be on the 6th of December
I. Block Party (Thursday, September 2 11:30 -1:00)
i. Tabling- Jasmine (12:30 - 1)
Alexis (12:20 -12:45)
T (Most of 11:30 - 1:00)
Amelia and Isabel will be there (11:30 - 1:00)
Lakshmi (12:25- 1:50)
Aya will make a poster , and copies of Election Packets; Alexis and Isabelle will buy Candy; T will set-up the table prior to start
ii. T-Shirts- Should be in ASMC office by Thursday
J. Online Community- Name needs to be more specific, because of conflicts with Alumni title; We may change our name to Student Online Community
VI. Advisor’s Report
A. Stipends- We will receive 1 stipend for each semester of each year and Courtney will distribute forms B. Encourage students to join ASMC (Recruit) C. T, Amelia, Alexis need to finish the Board of Trusties Report D. Use the ASMC email server to communicate with one another
VI. Announcements
Mujeres Unidas Heritage Month and we should show support T’s birthday is September 19th Fem Dems starts tomorrow
VII. Adjournment 7:50