SAMOSET AT WINNIPESAUKEE CONDOMINIUM ASSOCIATION

Board of Directors Meeting

Conference Call:September 1, 2011

1. Board President Jim Barrile called the meeting to order at 3:08PM.

Board members teleconferenced in were Jim Barrile,Sue Spollen, Lin Galeucia, Alan Seghezzi and Tom Grande (signed on at 3:22PM).

Teleconferenced in from Evergreen Management Inc (Management): Association Manager, Lorie Paquette and Tom Ducharme (left meeting at 4:23PM).

2. Financial Reports: Management submitted the 2012 Draft Budget to include the Full Time Manager and Maintenance personnel. After discussion, the Board unanimously moved to table the 2012 Draft Budget until the Board had an opportunity to discuss.

3. Maintenance Committee:

3.1. Building 23: The Board reviewed the proposals from Barnett Building Contractors, dated

8/31/11 to repairs Units 93, 96, 97, 98, 100, 101, and the Associations portion of the rot

repairs to Building 23. The Board requested the following:

  • Association’s portion should include french drains at the back of the building only.
  • Barnett may need to remove Landscaping and will be his responsibility to repair.
  • Make sure the owner’s receive the proposals and understand this is their responsibility. Chuck Barnett to follow up with owner’s on an individual basis.
  • Owners should understand there may be a split with their neighbor on cost.
  • The Association will require a signed copy of the contract from the owners.
  • EMI to provide a Project Manager for a fee.

Rob Barletta will be coordinating this with the owners. A copy of the contracts should be

sent to Rob Barletta.

Tom Grande signed in on call at 3:22PM.

3.2.Building 23 Painting: Management informed the Board, Caroselli Painting has been

scheduled to paint Building 23 at the end of October.

3.3. Rot Repair Cycle: The Board provided Management with the next set of buildings scheduled

for rot repair. The buildings are as follows: 1, 24, 25, 27, 28, & 29. The Board requested

Management reach out to Lighthouse Construction. Lin Galeucia is gathering bids and has

requested Management provide him with 3 other vendors who would be interested in bidding

on the rot repair.

3.4. Paint Cycle: The Board requested Management gather a bid from Caroselli Painting as well

as 2 other vendors to paint Buildings 1, 24, 25, 27, 28, & 29 in the Spring of 2012. The

Board reported the prep work of taping off windows was not being done.

Samoset Condominium Association

Board of Directors Meeting Minutes

September 1, 2011

Page 2.

3.5. Roof Repairs: Unit 55, 120, 125, 90, and Clubhouse. Management reviewed proposals

from Fix My Roof Now (Chris Prior) to make repairs to the roofs. After discussion, the

Board unanimously moved to approve the repairs to the Clubhouse and Unit 90. The Board

requested Management gather a proposal from Chris Prior to re-shingle the entire roofs for

Units 55, 120, & 125.

3.5.1. The Board is gathering proposals to re-shingle all the roofs with a 30-35 year

architectural shingle. The plan would take place over a period of 6 years.

3.5.2. The Board requested Management continue to use Chris Prior to repair roofs until

new contractors are found. Management informed the Board the shingles currently

on the building are discontinued and the roofers are having a difficult time matching

them up. The Board suggested Management reach out to Lighthouse Construction

for the type of shingle he is currently using.

3.5.3. Interior Roof Repairs: The Board reviewed the policy for repairing interior damage

done after roof leaks. After discussion, Lin Galeucia moved, seconded by Tom

Grande to hold the owners responsible for the interior repairs based on the By

Laws. The motion passed unanimously.

3.6.Management reviewed the proposal from Four Corners, dated 9/2010 to install curbing by

the mailboxes to resolve run off problem in Units 120A and Office. After discussion, Lin

Galeucia offered to meet with Four Corners to review the proposal and discuss the other

possible options.

3.7. Roadways/walkways: The Board discussed developing a plan of action. Lin Galeucia

reminded the Board that Management has previously put together a proposal. The

Maintenance Committee will put 2 additional proposals together in the Spring of 2012.

Sue Spollen suggested areas that had holes need to be patched before winter. Lin Galeucia

suggested only areas that absolutely need it.

4. Landscaping Committee:

4.1. Sue Spollen provided a written update.

4.2. Snow Removal – Walkways: The Board requested Management send out the notices to all the

owners requesting an update on their shoveling needs in preparation for winter.

5. Waterfront Committee:

5.1. Seagull devices: Jim Barrile reported the seagull devices do not seem to be working and

believes someone is turning them on and off. It is believed some owners are bothered by the

noise. Jim Barrile suggested they be removed and stored for winter. Board will table and

revisit in the winter months.

Samoset Condominium Association

Board of Directors Meeting Minutes

September 1, 2011

Page 3.

6. Old/New Business:

6.1. Recycling: The Board requested Management reach out to Waste Management and gather a

proposal for recycling.

6.2. Delinquent Payments: The Board discussed the procedure for late payments and owners being

charged a late charge & interest charge based on the By-Laws. The Board discussed putting

together a procedure in writing between the Management Office and the Board to remove

privileges to those who are delinquent on their account.

6.3. Security System: Jim Barrile reported on the status of the security system in the clubhouse and

indicated that Tom Makmann was involved with installing the Security System. Jim reported

that the system has never worked correctly. The Board requested Management contact Tom

Makman and request any information he has be turned over to the Management office as soon

as possible.

6.4. Boat Rules: The Board tabled reviewing the boat rules to include a separate fine schedule until

the next meeting. A plan will be brought forward by the Waterfront Committee then reviewed

by the Board.

6.5. Keys: The Board reviewed the option of changing out the keys to the property. After

discussion, Jim Barrile moved, seconded by Tom Grande to change out the locks on the

property. The motion passed unanimously. Lin Galeucia to provide direction to EMI to

include instructions on padlocks.

6.6. Pool Fence: Lin Galeucia suggested the fence was not in compliance with the code to include

the interlocking gates. Lin will follow up with the code.

6.7. Storage of Pool Chemicals: Lin Galeucia reported his concerns with the storage of pool

chemicals. After discussion, Lin Galeucia suggested the Association have the Fire Department

conduct a safety inspection. Lin Galeucia also requested continued training and

documentation be present as a safety precaution.

6.8. Grills: Management reported the Fire Department would be conducting a walk through of the

property for owners in violation of the grill ordinance. Management to provide Board with

report of owner in violation once received from Fire Department.

6.9. Fire Alarm Systems: Management reported the status of the Fire Alarm Systems.

6.10.WIFI: The Board discussed the need for the WIFI system. The Board will look at options with

optimizing equipment.

6.11. Insurance: Lin Galeucia suggested the Board have a Risk Management Assessment done on

the property. The Board requested Management provide them with all the contact information

for the Insurance Company.

Samoset Condominium Association

Board of Directors Meeting Minutes

September 1, 2011

Page 4.

7. Management Report: Administrative

7.1. The next scheduledboard meeting: Jim Barrile will reach out to Management with the next

available time.

8. Adjournment: There being no further business, the meeting adjourned at 5:45PM with the

unanimous consent of those present.

Respectfully submitted,

Lorie Paquette

Association Manager