GENERAL REQUIREMENTS OWNER FURNISHED CONTRACTOR INSTALLED (OFCI) ITEMS
Section 01640
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SECTION 01640
OWNER FURNISHED CONTRACTOR INSTALLED (OFCI) ITEMS
[OWNER’S PROJECT MANAGER SHOULD DETERMINe IF ofci items are included in contractor’s scope. IF NOT, DELETE SECTION 01640 IN ITS ENTIRETY]
PART 1 - GENERAL
1.01 SUMMARY
.A This Section includes:
.1 Part 1 – General
.a 1.01 – Summary
.b 1.02 – Related Documents And Sections
.c 1.03 - Definitions
.d 1.04 - OFCI Manager
.e 1.05 - Purchase Orders
.f 1.06 - OFCI Delivery Schedule
.g 1.07 - Shipment Delivery
.h 1.08 - Equipment Receiving Log
.i 1.09 - Storage
.j 1.10 - Inspection of Records
.k 1.11 - Damaged Merchandise
.2 Part 2 – Products
.3 Part 3 – Execution (Not Used)
.4 Part 4 – Forms (Not Used)
.a SAMPLE FORM 01640-F1, “OFCI DELIVERY SCHEDULE”
1.02 RELATED DOCUMENTS AND SECTIONS
.A Document 00700.3.39.C, “Owner Furnished Items”
.B Section 01320.3. “Baseline Schedule”
1.03 DEFINITIONS
.A OFCI – Owner Furnished Contractor Installed
.B OFCI Manager – Contractor’s employee accepted by the Owner and responsible for managing all OFCI items.
.C OFCI Delivery Schedule – The OFCI Delivery Schedule prepared by the Contractor and submitted to the Owner in the format indicated in SAMPLE FORM 01640-F1 at the end of Section 01640.
1.04 OFCI MANAGER
.A Prior to starting Work, submit a letter to the Owner identifying onsite individual that will act as the Contractor’s OFCI Manager.
.1 This OFCI Manager will be responsible for:
.a Furnishing information to the Owner's Project Manager on desired delivery dates.
.b Proper receipt and reporting of all shipments received.
.c Proper storage and handling of OFCI items at all times.
.2 If the originally designated OFCI Manager is replaced, designate a new OFCI Manager and immediately submit written notification thereof to the Owner.
1.05 PURCHASE ORDERS
.A The Owner will furnish copies of purchase orders covering OFCI items.
.1 The nature of the procurement actions involved prevents the furnishing of a complete set of purchase orders immediately after the start of construction.
.2 Purchase Orders will be forwarded to Contractor at the time of issuance to the suppliers.
.3 Contractor must retain copies of Owner’s Purchase Order(s) for the Contractor's control records.
.4 Purchase Orders for items subject to "phased" delivery will be accompanied by appropriate delivery lists.
1.06 OFCI DELIVERY SCHEDULE
.A Develop an OFCI Delivery Schedule including description and required delivery dates (see sample Schedule at the end of this Section) for OFCI items and reference all related Activity Numbers from the Contractor’s Progress Schedule. Submit to Owner no later than twenty-eight (28) Days after the start date for the Work identified in the Notice To Proceed (NTP). Submit four (4) paper copies and corresponding electronic data files on Compact Disks (CDs). The CDs must be permanently labeled to indicate the contents of the CD and include the submittal number and data date.
.B This OFCI Delivery Schedule must include each piece of OFCI equipment.
.1 For each item, complete the two dates required from the Contractor:
.a "Delivery No Earlier Than" date
.b "Delivery No Later Than" date.
.C Contractor must add PO #, date ordered information, and Activity Numbers from the Official Progress Schedule as the information is provided or becomes available.
.D This OFCI Delivery Schedule must be coordinated with the Owner accepted Official Progress Schedule
.E Each month, coordinate the OFCI Delivery Schedule with the Updated Official Progress Schedule.
.1 Review the equipment delivery schedule not less than once each month to determine whether the construction progress dictates any revisions.
.a Notify Owner in writing of any changes found necessary.
.b If, at any time, a delivery date for and OFCI item is missed, notify Owner immediately.
1.07 SHIPMENT DELIVERY
.A Upon receipt of a shipment of OFCI item(s), the Contractor's OFCI Manager must:
.1 Count the number of cartons to verify the quantity received corresponds with the freight bill.
.a Clearly note any discrepancies on the original freight bill or delivery ticket.
.2 Prior to signing for anything, carefully examine the merchandise for obvious damage
.a If such damage is observed, refuse the shipment.
.b Upon refusal, notify the Owner, and give complete details.
.3 Open cartons or uncrate equipment to permit examination prior to departure of the carrier.
.a If the size of the shipment makes this impossible, release the driver and inspect the shipment for concealed damage not later than 24hours after receipt.
.b If it is determined concealed damage does exist, contact Owner immediately.
1.08 EQUIPMENT RECEIVING LOG
.A Keep an "Equipment Receiving Log," updated at all times, at the Job Site.
.B The “Equipment Receiving Log” must be in a format furnished or Approved by the Owner.
1.09 STORAGE
.A Store all OFCI items in a secure area either on-site or off-site.
.1 The area must be lockable and secure from vandalism or theft.
.2 It must be weatherproof and waterproof with adequate ventilation.
.3 Provide protection and security of OFCI items.
.B Provide Certificates of Insurance for all off-site storage areas in accordance with the requirements of the Contract Documents.
1.10 INSPECTION OF RECORDS
.A The Owner may inspect the Owner-furnished equipment records on a periodic basis during construction to assure that the data is maintained in an accurate and current condition.
1.11 DAMAGED MERCHANDISE
.A Exterior or Visible Damage:
.1 If container received shows exterior or visible damage, make a notation to that effect on the delivery ticket and have it signed by the delivery carrier and by personnel responsible for receiving the merchandise.
.2 Refuse acceptance of damaged merchandise.
.B Concealed Damage:
.1 If container received shows no evidence of damage, but upon examination of the contents thereof "concealed damage" is discovered, notify the Owner immediately and request an inspection.
.C F.O.B. (Freight on Board) Shipping Point:
.1 If the merchandise is damaged Contractor must:
.a Request an inspection by the delivery carrier's inspector. Do not destroy the original carton, box, etc.
.b Notify the Owner of damaged merchandise and request replacement shipment.
.c Submit the following to Owner, Attention: Owner's Project Manager:
.1 Inspection Report
.2 Bill of Lading
.3 Invoice
.4 Freight Bill or Delivery Ticket
.d Hold the damaged merchandise until instructions for its disposition are received from the Owner.
.2 F.O.B. (Freight on Board) Destination:
.a If the merchandise is damaged and the F.O.B. is "Destination," then the complete and total liability is assumed by the Vendor from the point it is placed in the hands of the common carrier to the point of delivery. It is the Vendor's responsibility to file a claim with the carrier to recover the loss of merchandise damaged.
.b The Contractor must:
.1 Request an inspection by the delivery carrier's inspector. Do not destroy the original carton, box, etc.
.2 Notify the Vendor of damaged merchandise and obtain authorization from Owner and replace shipment.
.3 Hold damaged merchandise until instructions for disposition are received from the Vendor.
.4 Send the following original documents to the Vendor to assist in filing claim with carrier, retaining a copy for Contractor's records:
.a Inspection Report
.b Bill of Lading
.c Freight Bill or Delivery Ticket
1.12 Warrantees/Guarantees
.A Contractor must provide Guarantees/Warranties for all products and equipment that is purchased (and/or pre-purchased) by the Owner and installed by the Contractor.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
PART 4 - FORMS
OFCI DELIVERY SCHEDULE
SAMPLE FORM 01640-F1
ORDEREDPO # Date / DESCRIPTION
Include the Activity Number from Official Progress Schedule / DELIVERY
No No
Earlier Later
Than Than
Note #1: Requires Field Measurements
END OF SECTION 01640
01640-1
MASTER Project Manual Version 5.6 – June, 2005