COOL RDC Management Committee Meeting

April 21st, 2005 9:30 am

Held in the COOL RDC boardroom

Minutes/Procès-verbal

In attendance: Huhua Cao, James Datey, Catherine Deri, Lise Dubois, Carl Martinez, Susan Mowers, Elmustapha Najem, Steve Prus, Saul Schwartz, Jennifer Stewart (chair), Peter Syntetos, Wendy Watkins, Stan Winer.

  1. Discussion of role of MC in the operation of the COOL RDC.

It is agreed that day to day issues will be resolved between the academic director of the center and the analyst.

It is agreed that major decisions should be referred to the management committee.

Lise Dubois proposed outlining rules of procedure for the MC.

  1. Grand Opening in September.

Steven Prus has agreed to chair the working group. Lise Dubois and Stanley Winer have agreed to be on this committee. Elmustapha Najem agreed to be on this committee.

The management committee agrees on a wine and cheese.

The event should be an avenue to promote the center.

The invitation to the Chief Statistician should come through Gustave Goldmann. Jennifer Stewart will contact Gustave.

The event should take place in the second or third week of September.

Steven Prus will prepare a budget for the event.

  1. Involvement of NGOs

NGOs from the Ottawa Area are interested in the center.

Saul Schwartz presented a memo on the potential use of the RDC by NGO’s.

The management committee unanimously agrees to seek the advice of the national RDC network on:

a) inviting an NGO representative to attend the management committee meetings as an observer

b) clarifying the contractual relationships that could be established with NGO’s

c) determining a specific approval process for NGO research proposals

  1. COOL RDC publicity

An article about the COOL RDC will appear in Carleton’s Research Works. She and Wendy Watkins sent announcements about the center and have made a presentation to the School of Business. They will attend various faculty board meetings to give short presentation on the RDC.

Catherine Deri sent bilingual messages to all Vice Deans of Research and expects to do more promotion when the September semester starts.

Huhua Cao reminds us of the use of slides; the Power Point slides will be posted to the Intranet.

  1. Extra Money in Capital Budget

The priority will be given to furniture. Jennifer Stewart will contact Gilbert Caron to buy additional furniture and to upgrade Stata.

  1. Other business

6.1Authorizing trips to NCCRDC Meeting in Fredericton

The management committee authorizes Jennifer Stewart to attend the meeting in Fredericton. Saul Schwartz will also attend.

6.2Lockers

The combination locker option is preferred over the key lockers

6.3Future Projects at COOL RDC

-The committee reflects on the accessibility of the RDC, the use of access cards, security clearance and the booking of workstations.

-The committee examines the possibility of transferring existing projects from Stats Can. A case by case approach is recommended.

-A working group composed of Saul Schwartz, Elmustapha Najem, Huhua Cao and James Datey will look at scientific programming, the creation of training sessions and seminars on datasets and analysis

-A working group composed of Huhua Cao and Wendy Watkins is underway to look at remote access

-The COOL-RDC should look into the inclusion of new data sets (public, foreign, others), but should also consider space issues on the servers.

6.4Next meeting will be held in October. Meetings will be held during mid-semester twice-a-year .

6.5Next agenda:

6.5.1– remote access

6.5.2– scientific program

6.5.3- budget