ASUDepartment of English
PhDProgram Procedural Requirements and Timeline
These procedural requirements apply to PhD students in English. This timeline is typical for someone who already has an MA degree in English and is a Teaching Assistant in our department. Some students (for example, those who are not TAs) may proceed at a faster rate while other students (for example, those who are working full-time) may proceed more slowly. This timeline provides some goals for the full-time funded student to aim for.
Meet with your program director or dissertation advisor every year to go over this Timeline (please bring completed pages to the meeting) and to obtain their signature.
Provide a copy, signed by you and your director, to the graduate program manager.. Keep the original in your files to have for next year’s meeting.
Submit your Timeline by the deadline. Announcements and instructions will be communicated via email.Submission deadline is usually February 15.
UPON ARRIVAL FIRST SEMESTER
___ Attend departmental orientation meeting for new graduate students.
____ Meet with the director of your PhDprogram.. Consult with that director about the course of study and time to graduation. Discuss your previous graduate work during this consultation.
____ Briefly meet members of the program faculty individually.
FIRST YEAR
____ Take the required 500 or 501 Research Methods course that is appropriate for your program. This course is normally taken in the first semester.
____ Complete appropriate 500-level course(s) to satisfy Foundational Distribution requirements (Linguistics) or Distribution Requirements (Literature; Rhetoric/Composition) or English Education.. Teaching Assistants should take no more than 6 hours of coursework in the fall and 6-9 hours in the spring. All other students should take 6-9 hours of coursework in the fall and 6-9 hours in the spring.
____ Teaching Assistants take ENG 594 TA Seminar in the Fall and teach ENG 101 (Fall) and ENG 102 (Spring). Teaching Assistants must also enroll in ENG 594 Teaching First-Year Composition for 1 credit during the spring semester.Graduate Education requires students to file their Interactive Plan of Study (iPOS) before they have completed 50% of their program. Failure to do so may result in a hold on registration. Students unsure of their dissertation chair or topic at this point can still file an iPOS using the name of the program director or co-director. Changes to the committee can be made at a later date. After consulting with the program director, program co-director, or chair of your supervisory committee, file an Interactive Plan of Study (iPOS) through MY ASU. Instructions can be found at:
The student has met the requirements for the first year.
______
Program/Dissertation DirectorSignature dateStudent Signature
Print Director’s Name: ______
Print Student Name ______ID______
Director/Chair please provide comments: (if student is deviating from these goals, please provide reasons)
SECOND YEAR
____ Begin the year by meeting with the director or co-director of your PhD program or the chair of your committee, if known. Consult that person about course of study and time to graduation.
____ Take appropriate 600-level courses to satisfy Advanced Studies Distribution or Seminar requirements.
____ Take appropriate additional courses to help satisfy Continuing Concentration or Interdisciplinary option requirements.
____ Complete foreign language requirement.
____ *Choose a chair of your PhD supervisory committee based on that professor’s expertise relevant to the anticipated direction of the dissertation. Before asking a professor to chair your committee, ask that person about his/her availability in subsequent semesters including forthcoming sabbatical or leave and availability during summer. After arriving at a mutually understood timeline and mutually understood times of availability, ask a professor to chair your committee.
_____ Submit your Interactive Plan of Study (iPOS) through MyASU. Department procedures can be found at: youriPOS is approved, select two other members for your PhDcommittee, and if necessary, replace the name of your program director or co-director with the name of your chair. To complete committee membership,submit a Committee Appointment/Change Request through the iPOS link. Note: The PhD requires a total of 84 hours of coursework. If you hold an MA you must complete 54 hours after admission, which must include 12 hours of ENG/LIN 799 Dissertation. ENG/LIN 792 Research may be applied towards the 54 hours in consultation with your chair.
____Complete course work or be near to completing course work.
Suggested: For those disciplines which offer a Scholarly Writing or Writing for the Profession course, take this in year two or as need be in year three.
The student has met the requirements for the second year and is progressing satisfactorily toward a degree.
______
Committee Chair signaturedate
Print Committee Chair Name______
______
Student signaturedate
Print Student Name ______ID______
Director/Chair please provide comments: (if student is deviating from these goals, please provide reasons)
THIRD YEAR
____ Begin the year by meeting with the chair of your PhD supervisory committee. Consult with that chair about your course of study and establish a timeline to graduation.
____ Finish coursework by the end of their fifth semester in the program.
_____Complete Part I of PhD Exam (two papers or the lit essay) by the end of the third year.
____ Study for and complete Part II of the PhD Exam (the Oral or Written Exam) by the end of the third year. For information on exam process:
_____Speak with your chair about publishing venues.
Suggested: Consider taking Preparing Future Faculty (PFF) or Preparing Future Scholars (PFS) training through Graduate Education and
The student has met the requirements for the third year and is progressing satisfactorily toward a degree.
______
Committee Chair signaturedate
Print Committee Chair Name ______
Studentsignature______date______
Print Student Name ______ID______
Director/Chair please provide comments: (if student is deviating from these goals, please provide reasons)
FOURTH YEAR
____ Begin the year by meeting with your PhD committee chair and advisor to consult about the course of study and timeline to graduation. Note: The English Department has a four-year residency requirement for PhD students holding Teaching Assistantships.
____ Work closely with chair and/or committee members to outline dissertation prospectus. Meet with committee to discuss outline and receive additional guidance/feedback.
____ Hold colloquy ondissertation prospectus. Return signed form to Sheila Luna.
_____ Collect and analyze data if conducting a quantitative or qualitative dissertation.
_____ Begin writingdissertation chapters. Meet with chair as needed to continue making progress. As they are drafted, chapters should be shown to the chair. Chapters are to be shown to other committee members as agreed upon by the committee. (See Fifth Year.)
_____ Consider taking the Academic Job Market Class (ENG 791), offered through the English Dept.
The student has met the requirements for the fourth year and is progressing satisfactorily toward a degree.
______
Committee Chair signaturedate
Print Committee Chair name______
______
Student signature date
Print Student Name ______ID______
Director/Chair please provide comments: (if student is deviating from these goals, please provide reasons)
FIFTH YEAR
_____ Take ENG 791 Academic Job Market course, offered by the English Dept. (strongly encouraged)
____ Show each of your dissertation chapters to the chair of your PhD supervisory committee and ask for suggestions for revisions. Make the revisions. PhD committee members will also want to suggest revisions and have input and do not want simply to “rubber stamp” their approval to a dissertation. Make those revisions, checking often with the director. Many chairs prefer to have the student complete the dissertation to their satisfaction before sending it to committee members. Some chairs (and some committee members) prefer that committee members see it one chapter at a time.
____ Finish the dissertationto the satisfaction of the chair and the committee members.
_____Agree with chair of PhD supervisory committee and with committee members on time hold the defense and establish timeline for circulating final draft of dissertation to committee.
____ Schedule oral defense with the Graduate Education and submit completed dissertation for format approval at least 10 working days before the defense. Check Graduate Education deadlines
For PhD candidates entering the academic job market, it is advisable to take any professionalization and job market class or workshop offered appropriate to your discipline. For those students not entering the academic job market, take Alt-Ac workshops through the Department and/or Graduate Education. Some students may wish to do both job market training and Alt-Ac training.
The student has met the requirements for the fifth year and is progressing satisfactorily toward a degree.
______
Committee Chair signaturedate
Print Committee Chair Name______
Student signature______date ______
Print Student Name ______ID______
Anticipate date of defense: ______
Director/Chair please provide comments: (if student is deviating from these goals, please provide reasons)
Part II of the PhD Progress Report and Timeline
Publications and Presentations
All students must complete this section annually and submit with the progress report.
Did you present at local, national, or international academic conferences in 2014/15 or 2015/16?
Yes No
If yes, please list the paper title, name of conference, date, and location.
Did you publish in the 2014/15 or 2015/16? Yes No
If yes, please list the citation. This information will be used for reports as well as posted on our student publication webpage.
Print Student Name ______ID______