Oregon Parks and Recreation Commission
December 6, 2013
Salem, OR
December 6, 2013 Meeting Minutes
Location: Conference Call
Oregon Parks & Recreation Department
725 Summer ST NE Ste. C
Salem, OR 97301
Those that attendedthe meeting by phone:
Jay Graves, Commission Chair
Robin Risley, Commissioner
Cal Mukumoto, Commissioner
Sharon Rudi, Commissioner
Brad Chalfant, Commissioner
Lisa Van Laanen, Assistant Director of Administration
Roger Roper, Assistant Director of Heritage and Community Programs
Dennis Comfort, Valleys Region Manager
Twyla Lawson, Department of Administrative Services
Those that attended the meeting in person:
Chris Havel, Associate Director of Communications and Research
John Potter, Assistant Director of Operations
Susan Kirschenmann, Human Resources Analyst
Steve Shipsey, AAG
Vanessa DeMoe, Assistant to the Director and Commission
Business Meeting 3:00 p.m.
- Commission Business
- Approval of Agenda (Action)
Commissioner Risley moved to approve the December 6, 2013 Commission meeting agenda. Commissioner Mukumoto seconded. The motion passed unanimously, 5-0.
- Public Comment
There was no public testimony.
- Adopt recruitment plan for OPRD director’s position (Action)
Mr. Havel discussed the recruitment packet and explained the different sections of information, including the recruitment calendar, put together with the Department of Administrative Services, the recruitment standards and screening criteria, used for job posting and in marketing, and a list of the screening panel members. He also discussed an additional part of the plan, the public survey. Mr. Havel explained that the usefulness of the survey is to give us a conduit to funnel public opinion and that of our partners back in to the process. Moving forward, the results will be published on the recruitment web site.
The Commission discussed some of the responses received so far and the value of the survey in the recruitment process.
Commissioner Chalfant moved to approve the recruitment plan for OPRD’s director position. Commissioner Rudi seconded. The motion passed unanimously, 5-0.
- Approve director’s final service date and name interim director (Action)
4 (a) Director’s Final Service Date
Ms. Van Laanen stated that at the November Commission meeting, Commissioners inquired about a process to recognize and reward Director Wood for his performance and service. She shared that with approval from the Department of Administrative Services Chief Human Resources office and the Chief Operating Office, as well as the Governor’s office, that in accordance with State policy, up to 40 hours of exceptional service leave can be granted. Additionally Director Wood has requested his last day of service be April 1, 2014. In lieu of a one-time payment for 250 hours of vacation time, he would like to use the vacation time allowing his official retirement date to be April 1, 2014.
Ms. Van Laanen clarified that the recommendation to the Commission was toapprove award of 40 hours of special leave with pay, exceptional performance leave, and use of the250 hours of vacation leave in lieu of payment, allowing Director Wood’s official retirement date to be April 1, 2014.
Commissioner Chalfant moved to approve the final leave schedule, including the exceptional performance pay for Director Wood. Commissioner Risley seconded. The motion passed unanimously, 5-0.
4 (b) Interim Director Appointment
Chair Graves stated that with consideration from the Governor’s office and the Commission he
was suggesting approval of Lisa Van Laanen to be named as the Interim Director.
Commissioner Rudi moved to approve Lisa Van Laanen as the interim director. Commissioner Mukumoto seconded. The motion passed unanimously, 5-0.
- Select Commission vice chair (Action)
Mr. Havelshared that by statute the commission has the ability to select its own officers; the Commission Chair is appointed by the Governor, however the Vice Chair is voted in by the Commission. He said that, in the past, the vice-chair has taken up the gavel and running the Commission meetings when the Chair is not available, as well as being Chair of the Audit Committee.
Chair Graves stated that having met individually with Commissioners at the past meeting his recommendation was for Commissioner Mukumoto to be the vice-chair
Commissioner Risley moved to approve Cal Mukumoto as the vice chair. Commissioner Chalfant seconded. The motion passed unanimously, 5-0.
OPRD Commission Minutes-Dec. 2013
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