EOSSAA EXECUTIVE MINUTES
Monday, December 08, 2008
Notre Dame Catholic Secondary School 9:15am
1. Attendance and Introductions: Suche James, Dave Loken, Tony Quick, Tammy Boivard, Dennis Hutt, Chris Morrow, Rob Druce, Paul Carriere, Joellen Bauder, MikeHoy, Dale Huddleston, Mark Lewis, Bern Boulerice, Deb Walden, Bryan English, Lynn Carss, Phil Moore, Joe Marriner, Jean Pye, Scott Baird, Damien Morin, Katherine Adams
2. Additions to Agenda:
3. Adoption of Agenda:
Moved: Deb Walden, Second: Chris Morrow
4. Approval of September 29 Executive Meeting Minutes:
Moved: Mike Hoy , Second: Paul Carriere
5. Business Arising from Executive Meeting Minutes:
-Updating of Local Association Information . Academie de la Seigneurie. (Suche)
-Updating of EOSSAA executive information on website
6. Transfers: Dates and Information (Tony)
-transfers across associations
* One case came forward and denied. Dates are a concern as they come very quickly in order to satisfy the OFSAA deadline. Be sure get the paper work in by the deadline!
-Later meeting date for second season.
Direct questions to Tony Quick
· Schools should have Guidance personnel on board for any new students
· Students are not the only ones who can appeal the decision. A coach or school as a whole can appeal.
7. Financial Report and Approval (Joe)
- Reminder to get EOSSAA fees submitted
- Budget looks healthy
- Motion to approve: Tony Quick Second: Jean Pye
8. Classifications Report (Paul and Mark)
-Updating of classifications Chart
* Classifications are updated on the site
* Scenario we may run into – Holy Trinity doing Single A OFSAA for boys this year and have won the bid for girls OFSAA next year – their numbers are close to AA (keep an eye on the numbers)
* SJSS (Cornwall) looks to be AAA next year
9. Principal’s Report (Joellen)
-Letter to Schools re: not attending AGM
Brief look at letter – all approved
10. Championship Coordinators Report:(Deb and Bryan)
- Date changes – Add curling (Ian Wilson at NDDHS will be hosting – March 3rd and 4th) Snowboarding and Nordic Skiing dates can be found on the website.
- Update on communication officers – who is active and who is not (Still seems to be a communication break down with coaches about getting info to convenors early)
* Local association convenor sheets would be helpful – much easier than dealing with communications officer
-Inclement weather protocol (cancelled buses, etc.)
* Reminder to check weather as tournaments will most often run. The event will be deferred only in the case of a bus cancellation. Bring this info back to your schools. Two day tournaments could be a little tricky. A black and white policy may not work. Call coaches who are already there and make a decision.
-Motion re: Sanctions for last minute drop outs to EOSSAA championships
We must set dates before we can set sanctions – they will be set for the spring meeting
11. OFSAA Report (Mark and Jean)
OFSAA Championship Conflicts (Track and Soccer)
- Little support was given about this issue – consensus was that kids would have to make a choice – education first! Suggestions were given about having it in the same week but on different days…not supported. They have been mandated by boards for time lines.
- Rising cost of travel discussed – coping by combining busing/tournament s style format
- Alpine Ski helmets - new style mandatory – must have hard shells! Link to put on EOSSAA website.
- Triday funding is full for this year
- Scholarships are available- most deadlines are for the spring
EOSSAA is eligible for a Male recipient for the Coaching Excellence Award. Form is on the OFSAA website.
- AELS system is up – must be done for any teams attending championships (contact Mark Lewis with questions)
- Ontario Olympic Youth conference – in Waterloo this year
- Nominations for Character Athlete of the Month also found on the site
- 09/10 hosting girls A basketball/girls AA volleyball/AAA boys basketball
There will be an information session for hosts
- Congrats to those who are hosting and who’ve already done so!
- We have teams placing well – see championships for updates!
- EOSSAA CANNOT DECLINE reps after they’ve been accepted for the sake of championships
- Fiba rules for basketball – SAC met – looking at shot clocks, etc…. We’ll be hearing about it in the future - Deadlines for individual sports are under review. OFSAA is wanting 5 business days prior to the event.
12. Playing Regulations (Dennis, Mike and Suche)
- Track and Field SAC has met
Only 7 people at the T&F SAC committee. There have been motions passed that will affect all schools. It will be brought forth at the AGM. (Sanctions, convenor, etc…)
- Curling and tennis still need to meet
13. EOSSAA Football (Rob Druce)
- Gananoque and Frontenac placed well
- There is a push to get the AA to represent, and to allow junior coaches to be involved with EOSSAA (this could extend the season)
- Looking to meet and get playing regs to EOSSAA with the formation of a SAC and would like to meet in January.
-Ashbury Football (Mark Lewis)
*College has corresponded their request that their football team join one of the EOSSAA leagues (LGOSSAA in particular).
* EOSSAA exec agrees that they should not become a part of EOSSAA and should remain National Capital.
14. Web site Update: (Dave Loken)
-EOSSAA Championship Bids – Online this year
Link on the front page
- 53 championships to fill
- rational is only seen by Dave, Deb and Bryan
-Championship Reports
Ask convenors to update championship winners to Dave, Deb and Bryan.
15. Ambassador Contract: (Dale) April 27th (Monday evening) and 28th (Tuesday full day)
16. Spring Meeting (Dale and Suche)
- will include dinner and playing regs on Monday evening/begin the exec meeting
- discussion of having a workshop for hosting an OFSAA event on Tuesday afternoon
17. Constitutional Review Committee (Mark)
-Updated version on website? YES!
18. Pete Beach/Retirees Committee: (Lynn and Mike Hoy)
- Reminders will be sent for upcoming nominations
19. President’s Report
-Coaches email list for each school
Concerns brought forth about club players and the growing difference in team ability. Jean and Mark will bring it forth to OFSAA.
-AGM Date – June 12th
20. Next Meeting (Suche)
-Ambassador, April 27th
21. New Business
22. Adjournment: Motion – Deb Walden