New Mexico PreK Program
School Year 2009‐2010
Calendar of PreK Events
MEETINGS / DATEPreK Coordinator’s Meeting @ UNM Continuing Education Bldg. Auditorium / 8/21/2009
PreK Coordinator’s Meeting @ UNM Continuing Education Bldg. Rooms B&C / 01/08/2010
PreK Coordinator’s Meeting @ UNM Continuing Education Bldg. Rooms B&C / 05/07/2010
INFORMATION ENTERED INTO PREK DATABASE / DATE
Student List & Demographic Information / Within 1st ten days of
start of school
Teacher & Class Information / 08/17/09-09/11/09
Review Up-date Program Description & Pictures (database & website) / 08/17/09-09/11/09
Target date for database entry of children into PreK database for assessment purposes
(As children are enrolled during the remainder of the year, enter them into the database within 3 days of their school start date) / 10/16/2009
Deadline for database accuracy for all information / 12/04/2009
ECERS-R scores per classroom / Within 5 days of
completion for self- assessment or when received from external reviewer.
PROGRAM PLANS / DATE
The following written plans need to be reviewed and re-submitted based upon request by State
PreK staff:
New Mexico PreK Transportation Policy/Plan (and related documents), specific to new Mexico
PreK, (Not school district general plans). / 09/15/2009
Policies and Procedures on identifying children with special needs and implementation Individual
Education Plans (IEP), specific to New Mexico PreK, (Not school district general plans). / 09/15/2009
Parent Engagement Plan / 09/15/2009
New Mexico PreK Transition Plan / 02/01/2010
PROFESSIONAL DEVELOPMENT / DATE
New Mexico PreK Professional Development Plans for each PreK staff (including administrators & supervisors to meet required Program Standard II-a)
All PreK staff & administrators MUST complete a PDP annually and send it to either the PED or
CYFD PreK office. Also, coursework taken each semester should be updated in the database. (PreK staff hired later in the school year will be required to complete a Professional Development Plan 5 days after start date and submitted to either CYFD or PED) / 09/15/2009
Revised 07/24/2009 Page 1
New Mexico PreK Program
School Year 2009‐2010
Calendar of PreK Events
HEALTH / DATEThe following health exams/screenings need to be documented for each child:
· Current immunization
· Physical exam
· Dental screening
· Vision screening
· Hearing screening / (III-a) Prior to the
beginning of PreK or within the 1st month of attendance
Developmental Screening completed for each child (when children are enrolled during the year,
they also need a developmental screening) / (III-a) Prior to the 3rd
month of attendance
ASSESSMENT / DATE
Four portfolio samples submitted to Assessment Coaches (can be sent electronically, by fax or
mail) / Fall - 11/14/2009
24 Learning Outcomes Indicators checklist (data submitted to UNM) / Fall - 11/14/2009
Four portfolio samples submitted to Assessment Coaches (can be sent either electronically, fax or
mail) / Spring - 05/01/2010
24 Learning Outcomes Indicators checklist (data submitted to UNM) / Spring - 05/01/2010
REIMBURSMENT / DATE
Request for reimbursement due to OCD / Monthly
Request for reimbursement due to PED / Quarterly
QUARTERLY REPORTS / DATE
Quarterly Reports due to OCD & PED / 10/15/2009
01/15/2010
04/15/2010
Final Reflective Annual Report / 06/01/2010
STAFF TRAININGS / DATE
PreK ECERS-R training @ UNM Continuing Education Bldg. Auditorium / 09/02/2009
PreK ECERS-R training @ UNM Continuing Education Bldg. Auditorium / 09/09/2009
PreK ECERS-R training @ UNM Continuing Education Bldg. Auditorium / 09/30/2009
PreK 101 for Administrators @ UNM Continuing Education Bldg. Rooms / 09/03/2009
Revised 07/24/2009 Page 2
New Mexico PreK Program
School Year 2009‐2010
Calendar of PreK Events
PreK Database TrainingEach contractor will be contacted individually beginning the week of Aug 24th to schedule database training. Training will occur in September either on-site at UNM Continuing Education, at the
program’s site or through web-based services. / Ongoing
9/1/09 – 9/18/09
New Mexico PreK Observational Assessment Tools Trainings
Track 1 Fall
(Teachers and educational assistants in their first year at a New Mexico PreK Program)
PreK 101 - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 09/10/09 & 09/11/09
PreK 101 - Las Cruces @ TBA / 09/17/09 & 09/18/09
PreK 101 - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 10/01/09 & 10/02/09
PreK 101 - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 10/06/09 & 10/07/09
New Mexico PreK Observational Assessment Tools Trainings
Track 1 Spring
(Teachers and educational assistants in their first year at a New Mexico PreK Program)
PreK 101 - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 01/14/10 & 01/15/10
A Follow-up Using the NM PreK Observational Assessment Tools - ABQ @ UNM Continuing
Education Bldg. Rooms G&H / 02/03/2010
A Follow-up Using the NM PreK Observational Assessment Tools - Las Cruces @ TBA / 03/04/2010
A Follow-up Using the NM PreK Observational Assessment Tools - ABQ @ UNM Continuing
Education Bldg. Rooms G&H / 03/05/2010
A Follow-up Using the NM PreK Observational Assessment Tools - ABQ @ UNM Continuing
Education Bldg. Rooms G&H / 03/11/2010
New Mexico PreK Observational Assessment Tools Trainings
Track 2 Fall
(Teachers and educational assistants in their second year at a New Mexico PreK Program)
Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 09/22/2009
Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 09/23/2009
Revised 07/24/2009 Page 3
New Mexico PreK Program
School Year 2009‐2010
Calendar of PreK Events
Refresher - Las Cruces @ TBA / 09/28/2009Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 10/22/2009
New Mexico PreK Observational Assessment Tools Trainings
Track 2 Spring
(Teachers and educational assistants in their second year at a New Mexico PreK Program)
Family and Community Collaboration - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 01/21/2010
Family and Community Collaboration - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 01/22/2010
Family and Community Collaboration - Las Cruces @ TBA / 02/05/2010
Family and Community Collaboration - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 02/19/2010
New Mexico PreK Observational Assessment Tools Trainings
Track 3 Fall
(Teachers and educational assistants in their third year at a New Mexico PreK Program)
Knowledge Put into Practice - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 10/23/2009
Knowledge Put into Practice - Las Cruces @ TBA / 11/06/2009
Knowledge Put into Practice - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 11/10/2009
New Mexico PreK Observational Assessment Tools Trainings
Track 3 Spring
(Teachers and educational assistants in their third year at a New Mexico PreK Program)
Self, Families and Community - Las Cruces @ TBA / 01/11/2010
Self, Families and Community - ABQ @ UNM Continuing Education Bldg. Rooms B&C / 02/12/2010
New Mexico PreK Observational Assessment Tools Trainings
Track 4 Fall
(Teachers and educational assistants in their fourth or fifth year at a New Mexico PreK Program)
Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 09/22/2009
Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 09/23/2009
Revised 07/24/2009 Page 4
New Mexico PreK Program
School Year 2009‐2010
Calendar of PreK Events
Refresher - Las Cruces@ TBA / 09/29/2009Refresher - ABQ @ UNM Continuing Education Bldg. Rooms G&H / 10/22/2009
New Mexico PreK Observational Assessment Tools Trainings
Track 4 Spring
(Teachers and educational assistants in their fourth or fifth year at a New Mexico PreK Program)
Making Professional Development Work - ABQ @ UNM Continuing Education Bldg. Rooms
B&C / 02/11/2010
Making Professional Development Work - ABQ @ UNM Continuing Education Bldg. Rooms
GH / 02/18/2010
Making Professional Development Work – Las Cruces @ TBA / 02/12/2010
5th Annual PreK Institute – Curriculum Lesson Plans @ Albuquerque Convention
Center / 12/10/09-12/11/09
PreK Training Development Consultants Trainings
PreK 101 For Training & Development Consultants @ UNM Continuing Education Bldg. Room D / 08/27/2009
Training & Development Consultants Quarterly Meeting @ UNM Continuing Education Bldg.
Room D / 08/28/2009
Training & Development Consultants Quarterly Meeting @ UNM Continuing Education Bldg.
Room G / 11/13/2009
Training & Development Consultants Quarterly Meeting @ UNM Continuing Education Bldg.
Room G / 02/26/2010
Training & Development Consultants Quarterly Meeting @ UNM Continuing Education Bldg.
Room G / 05/14/2010
Revised 07/24/2009 Page 5