BridgeHampton Neighborhood Association, Inc. ______
PO Box
Matthews, NC 28106704-847-3507
NOTICE OF ANNUAL MEETING
Dear BridgeHampton Owner:
The annual meeting of The BridgeHampton Neighborhood Association will be held on Tuesday, February 2, 2016. The location of the annual meeting will be at BridgeHampton Clubhouse located at 16748 Bridgehampton Club Drive. Sign in will begin at 6:30 p.m.; the meeting will begin promptly at 7:00 p.m.
It is very important that there be a quorum present in order to conduct the meeting. Our Bylaws state that to constitute a quorum, members may be present in person or by proxy. We hope you will plan to attend the meeting in person. However, if you cannot we ask that you complete the enclosed proxy and return it to:
BridgeHampton HOA
P.O. Box 2495
Matthews, NC 28106
You may also submit your proxy to any Board member or neighbor you know who will be attending the meeting. Your proxy can also be presented at the annual meeting. Please note that if you submit your proxy and later find that you can attend the meeting, the proxy can be withdrawn at the meeting prior to any vote. Please remember to sign your proxy and designate someone to vote for you.
The purpose of the annual meeting is to elect three (3) members to the Board of Directors. Please complete the enclosed nomination form to nominate yourself or another homeowner for a position on the Board of Directors. Please mail the nomination form to the address stated above. Additional business to be discussed at the meeting will include ratification of the 2016 Budget. A copy of the proposed 2016 budget is enclosed. The proposed budget may be ratified without a quorum (as provided by North Carolina General Statue 47F-3-103(c)). According to the BridgeHampton Bylaws Article II, Section 9, Quorum: “The presence, in person or by proxy, of ten percent (10%) of the total eligible Association vote shall constitute a quorum at all meeting of the Association.”
Please feel free to contact any Board member or Braesael Management with questions concerning this meeting and/or running for the Board of Directors.
Thank you for doing your part to make this year’s meeting a success.
Sincerely,
BridgeHampton Board of Directors
Pursuant to N.C.G.S. Section 7A-38.3F, the association is required to notify its members yearly that members and the association may request voluntary mediation of any dispute with the association arising under the North Carolina Planned Community Act, or under the association's declaration, bylaws, or rules and regulations, other than a dispute relating solely to the failure to pay dues or assessments. Either party can decline to engage in mediation for any reason. The procedure for requesting mediation is set forth in the statute.
Revocable Proxy
BridgeHampton HOA
In accordance with Article II, Section 8 of theBridgeHamptonNeighborhood Association By-Laws, I hereby appoint and constitute
(Please choose ONE of the following as your PROXY for the meeting – this is NOT an election ballot)
_____ Craig Miller (President)_____ Kevin Borkowski (Vice President)
_____ Meghan Rawlings (Member-At-Large)_____ Tanya Baust (Secretary)
_____ Other Resident _____ Roger Morel (Treasurer) ______
(Print NAME of proxy here)
______
(Print PROPERTY ADDRESS of proxy here)
as my lawful Proxy with power of substitution at the Annual Meeting of the BridgeHampton Neighborhood Association to be held on February 2, 2016, according to a number of votes that I would be entitled to vote if then personally present in hereby revokes any other proxy therefore given. This proxy may be revoked by me at any time, but if not revoked, it shall continue in full force and effect until the final adjournment of the aforesaid meeting.
Witness the hand of the undersigned this _____ day of ______20____.
(Proxy must be dated to be valid)
______
(Print owners’ NAME)
______
(Print owners’ PROPERTY ADDRESS)
______
(Owners’ SIGNATURE – Proxy must be signed to be valid)
BridgeHampton HOA
PO Box 2495
Matthews, NC 28106
Nominating Form for 2016 Board of Director Elections
I, ______owner of ______hereby submit my name for consideration for nomination for the Board of Directors of Bridgehampton HOA, the election of which is to be held at the Annual meeting on Tuesday, February2, 2016.
Signature: ______
Address: ______
This the ______day of ______20____.
Or
I would like to nominate ______owner of ______for consideration for nomination for the Board of Directors of Bridgehampton HOA, the election of which is to be held at the Annual meeting on Tuesday, February 3, 2015.
I have previously discussed with him/her my intention to nominate them, and they have agreed to serve on the Board of Directors for BridgeHampton HOA if elected and fulfill the duties thereof.
Signature: ______
Address: ______
This the ______day of ______20____
Bridgehampton HOA
2016 Budget
Description / 2015 Yearly / 2016 Yearly / Change in Budget from Prior YearBudget / Budget
Assessment / $523,545 / $549,722 / $26,177
TH Assessment / $47,025 / $49,376 / $2,351
Karriker Court Assessment / $1,650 / $1,650 / $0
Uncollected Assessments / -$17,447 / -$15,000 / $2,447
Late Fee / Interest Charge / $6,000 / $6,000 / $0
Fines / $0 / $0 / $0
Legal Fee / $0 / $0 / $0
Clubhouse Rental / $12,000 / $14,000 / $2,000
Pool Card / Fob / $300 / $300 / $0
Administrative Fees / $500 / $500 / $0
Community Activities Income / $0 / $0 / $0
Swim Team Income / $16,500 / $16,500 / $0
______/ ______/ ______
Subtotal Income / $590,073 / $623,048 / $32,975
Management Contract / $40,800 / $40,800 / $0
Postage / $3,000 / $3,000 / $0
Printing/Supplies/Meeting Cos / $2,500 / $2,500 / $0
Misc. Administrative Exp. / $1,800 / $1,800 / $0
Onsite Management / $0 / $0 / $0
Legal Fees / $7,000 / $7,000 / $0
Professional Fees / $0 / $0 / $0
Insurance / $12,000 / $13,200 / $1,200
Insurance-Swim Team / $1,277 / $1,277 / $0
Website / $400 / $900 / $500
Security / $1,000 / $1,000 / $0
Financial Review / Audit / $4,000 / $2,000 / -$2,000
Taxes / $4,000 / $4,000 / $0
General Maintenance / $10,800 / $10,800 / $0
Well Maint & Repair / $0 / $5,000 / $5,000
______/ ______/ ______
General / $88,577 / $93,277 / $4,700
Electricity - Clubhouse / $15,200 / $17,300 / $2,100
Electricity - Street Lights / $71,500 / $72,500 / $1,000
Electricity - Entrances / $7,900 / $6,400 / -$1,500
Gas / $2,800 / $2,900 / $100
Water / Sewer - Pool / $2,000 / $1,450 / -$550
Water / Sewer - Irrigation / $1,700 / $1,350 / -$350
Water / Sewer - Clubhouse / $3,200 / $2,400 / -$800
Telephone / Cable / Internet / $5,100 / $5,500 / $400
Trash Removal / $1,600 / $1,600 / $0
______/ ______/ ______
Utilities / $111,000 / $111,400 / $400
Clubhouse Maint / Repair / $3,200 / $3,000 / -$200
Clubhouse Cleaning / $12,000 / $15,000 / $3,000
Clubhouse Supplies / $1,400 / $500 / -$900
Clubhouse Furniture/Fixtures / $0 / $0 / $0
Clubhouse Contingency / $2,000 / $2,000
Fitness Room / $3,800 / $3,500 / -$300
______/ ______/ ______
Clubhouse / $20,400 / $24,000 / $3,600
Landscape Contract / $50,424 / $50,426 / $2
Landscape Contract 2 / $10,800 / $10,800 / $0
Landscape Maint / Repair / $0 / $0 / $0
Landscape Pine Straw / $27,136 / $27,136 / $0
Landscape Supplies / $0 / $0 / $0
Landscape Irrigation / $8,000 / $8,000 / $0
Landscape Other / $20,000 / $14,000 / -$6,000
______/ ______/ ______
Landscape / $116,360 / $110,362 / -$5,998
Pool Contract / $67,000 / $67,000 / $0
Pool Maint / Repair / $7,000 / $12,600 / $5,600
Pool Supplies / $3,600 / $3,600 / $0
Pool License / Permit / $400 / $400 / $0
______/ ______/ ______
Pool / $78,000 / $83,600 / $5,600
Social Comm / Comm Events / $8,420 / $8,330 / -$90
Pool Committee / $0 / $1,200 / $1,200
Communication Expense / $1,200 / $2,800 / $1,600
Recreation Expense / $7,200 / $7,200 / $0
Swim Team / $16,500 / $16,500 / $0
Contingency / $20,000 / $20,000 / $0
______/ ______/ ______
Other Expense / $53,320 / $56,030 / $2,710
Total Expenses / $467,657 / $478,669 / $11,012
TOTAL SURPLUS / $122,416 / $144,379 / $21,963
General Reserve Contribution / $121,096 / $142,729 / $23,283
Karriker Court Assessment / $1,320 / $1,650 / $330
______/ ______/ ______
Reserve Contributions / $122,416 / $146,029 / $23,613
TOTAL EXPENSES + RESERVE CONTRIBUTION / $590,073 / $624,698 / $34,625