Western Australian School Library AssociationInc
Minutesof Meeting
HELD: Wednesday 13July2016, Barb Lippiatt, Harrowshill St, Morley, 11.30pm
ATTENDANCE:
Barb C / Rebecca / Val / Phyllis / Barb L / Natasha / George✓✓ / ✓✓ / ✓✓ / ✓✓ / ✓✓ / ✓✓ / ✕
Sarah / Wendy / Alison / Helen / Hanneke / Mike
✕ / ✕ / ✕ / ✓✓ / ✓✓ / ✕
Open: 12pm
No / Item / ActionAcceptance of the minutes from the previous meeting: 11 May 2016 / Accepted:Val B
Seconded:Nat G
Business arising:
1 / LIFT Group Discussion see item 13LO information
FutureNow - Libraries Museums and Galleries Industry Advisory Group
- George – contact – ongoing
- Marie Ryan has placed WASLA on the email list
- Phyllis to provide a summary on the TAFE Industry panel – courses, Lib Tech Diploma, Short courses – RDA
Short courses - RDA
Information Professionals WA – photo shoot
- Photos taken on the day shown to committee present at meeting & Nat has chosen photos for IC3 issue 2
ARL Awards
- BC contacted the University Librarian at Curtin – awaiting response
- Curtin, ECU, TAFE & to include CSU
- Ongoing -
IFLA 2016
- Conference mid-August, keep informed
QSLA
- MOU to work collaboratively
- Barb C to write second article for SYNERGY & also IC3
Reports :
2
/ President- SLCWA very successful
- Debrief meeting Friday 15 July 2016
- More than 200 attendees, including committee & sponsors
3
/ Vice President – PD Committee- Bec to write report – Associations Conference – brief article for ic3 Issue 2
- Date Saturday 10 September 2016 (week 9), 9am – 1pm
- Venue location: Helena, Sevenoaks
- Nat to email Bec suggestions: Virtual reality, Jonathan’s conference session, Anne Straun – International School Libraries, Joanne Urquhart – extended classroom, Claudia Hart – makerspaces, Louise Tranby – raising stats, Louise Koch – NAPLAN stuff, Shannon Warwick and collaboration with public libraries
- Save the date/interest in presenting email to be sent out
- Set up events at WASLA email –
- Val to investigate setting up an online booking system & to report back to committee
4 / Vice President - Awards Committee
- Consider generic blurb for each award to send to school Principals who wish to advertise their staff achievement(PR purposes)- ic3 issue 2 p 13 2014 – why apply for the awards – BC to do
- Bec to create timeline for the next awards. Award end of term 1 – beginning of term 4 for nominations. Ic3 issue 3.
- Suggest PowerPoint in background when winners are receiving their awards
- PTCWA awards – 18 September 2016
5
/ Social Media Committee- SB – brief report as per attachment. Natasha can include the details she thinks appropriate in the IC3. I have added at the end of the report the 2 passwords for the SLCWA and WASLA Twitter accounts. They have been set up through the WASLA email addresses that Val set up for Social Media:
- The above 2 email addresses are currently linked to my Gmail address:
- Add info to ic3 – Nat G
6 / ic3 Committee
- Issue 2 nearly ready to go – Nadia Wheatly “Flight” front & back cover, literacy focused, Alexic publishing company
- Add BOF, WASLA Social media info
- Need to add Jeff to special list for life members
- Issue 3 – send digital literacy article, IFLA article, LO column/section.
7
/ ALIA Advocacy – Alliance Appendix 2- Send details of next meeting on 21st July
- Send 3 docs to Bec – 21st century schools
8 / Incorporation and Officers
- BC & VB attended incorporation meeting – Report BC, VB, BL – investigate further. No audit required
- PDF copy available online
- Special meeting required regarding re changes of constitution
9 / Exec Officer
- 212 members @ 16/6/16
- Relief register up-to-date
10 / Treasurer
- $13578.00 in operational account
- Superstreams – govt obligation – have to use now, for superannuation. Need to change functionality. Has to be in place by Oct 2016. Electronic banking – difficult.
- Motions - Recommendation – set up electronic system to run in tandem with system we currently have. First signatory, Valma Baird, second signatories – Barbara Lippiatt and Phyllis Paioff. Cost $40 for second signatories.
Motion
Moved: Barbara Combes (President)
Seconded: Elena Tomazin
11 / Secretary
- Research - List of Principal journals and conferences - advocacy
12 / Web Manager
- Val to look into new ISP and costs – web host – Touchline
- BC, BL and VB to work on flow diagram
13
/ LOs- BC proposed to write to Principals of schools that have LOs what WASLA has to offer in regards to PD or provided consult – not completed, BC to complete
- Appendix 4 – HV to confirm if able to email on WASLAnet
14 / Advertising
- PD on WASLANet – Discussion – competitive advertising and advertising by people/groups WASLA will not endorse
- Barb to email everyone a copy of advertising policy – policy very clear & straight forward
15 / Listserv etiquette
- Val to write article for issue 3 IC3
- Set up flowchart to assist moderation
16 / Collective PD arrangement – combined conference
- AISWA / WALTG / LIFT
- Contact Jan at State Library
- BC prepare vision with Sandra Naude AISWA (vision statement)
- Respond to LIFT Group
17 / PDs that we want to advertise (for free) in the July edition of the Australian Teacher Magazine &EducationHQ? – Unfortunately too late
18 / Term 3 Calendar
Meeting dates
- August – 17/8/2016, VB check, BL unavailable
- September – 14/9/2014, BL
- October – 12/10/2014, VB
- November – 9 November @ Shenton - RM to ask
- December – Sun 4th Dec Mad Hatters tea rooms high tea, Invite retired members from 2016 and Jeff Herd, WASLA to pay
Moved: Rebecca Murray (Vice President)
Seconded: Val Baird (Treasurer)
Close –4.40pm
Next meeting– 17 August 2016, VB TBA
Summary of Motions:
- Previous minutes – Accepted: Val Baird / Seconded: Natasha Georgiou
- Signatories for set up of electronic banking system – Moved: Barbara Combes / Seconded: Elena Tomazin
- High tea for invited retired members for 2016 and Jeff Herd, WASLA to pay – Moved: Seconded: Val Baird
Appendix 1: WASLA Calendar
TERM 3 / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday18 July / 19 July / 20 July / 21 July / 22 July / 23 July / 24 July
1 / IC3 Issue 2 – to printer
25 July / 26 July / 27 July / 28 July / 29 July / 30 July / 31 July
2 / IC3 Issue 2 – Mail out
1 August / 2 August / 3 August / 4 August / 5 August / 6 August / 7 August
3
8 August / 9 August / 10 August / 11 August / 12 August / 13 August / 14 August
4
15 August / 16 August / 17 August / 18 August / 19 August / 20 August / 21 August
5 / Committee Meeting –
Val B house
22 August / 23 August / 24 August / 25 August / 26 August / 27 August / 28 August
6 / BOOK WEEK / BOOK WEEK / BOOK WEEK / BOOK WEEK / BOOK WEEK
29 August / 30 August / 31 August / 1 Sept / 2 sept / 3 Sept / 4 Sept
7
5 Sept / 6 Sept / 7 Sept / 8 Sept / 9 Sept / 10 Sept / 11 Sept
8 / Birds of a Feather
9am – 1pm
12 Sept / 13 Sept / 14 Sept / 15 Sept / 16 Sept / 17 Sept / 18 Sept
9 / Committee Meeting –
Barb L house
19 Sept / 20 Sept / 21 Sept / 22 Sept / 23 Sept / 24 Sept / 25 Sept
10 / IC3 Issue 3 – Copy deadline
26 Sept / 27 Sept / 28 Sept / 29 Sept / 30 Sep / 1 Oct / 2 Oct
Hols
3 Oct / 4 Oct / 5 Oct / 6 Oct / 7 Oct / 8 Oct / 9 Oct
Hols
TERM 2 / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday
25 Apr / 26 Apr / 27 Apr / 28 Apr / 29 Apr / 30 Apr / 1 May
1 / ANZAC public holiday / IC3 issue 1 – Proofread and final check deadline
2 May / 3 May / 4 May / 5 May / 6 May / 7 May / 8 May
2 / IC3 Issue 1 – to printer
9 May / 10 May / 11 May / 12 May / 13 May / 14 May / 15 May
3 / Committee Meeting – 5pm Val Baird’s house / IC3 Issue 1 – Printing mail out
16 May / 17 May / 18 May / 19 May / 20 May / 21 May / 22 May
4
23 May / 24 May / 25 May / 26 May / 27 May / 28 May / 29 May
5
30 May / 31 May / 1 Jun / 2 Jun / 3 Jun / 4 Jun / 5 Jun
6 / SLCWA Conference / SLCWA Conference – Wesley College (Award recipients announced)
6 Jun / 7 Jun / 8 Jun / 9 Jun / 10 Jun / 11 Jun / 12 Jun
7 / WA Day Public Holiday / ALLA – Photo shoot State Library 5pm
13 Jun / 14 Jun / 15 Jun / 16 Jun / 17 Jun / 18 Jun / 19 Jun
8
20 Jun / 21 Jun / 22 Jun / 23 Jun / 24 Jun / 25 Jun / 26 Jun
9
27 Jun / 28 Jun / 29 Jun / 30 Jun / 1 Jul / 2 Jul / 3 Jul
10 / IC3 Issue 2 – Copy Deadline
4 Jul / 5 Jul / 6 Jul / 7 Jul / 8 Jul / 9 Jul / 10 Jul
Hols
11 Jul / 12 Jul / 13 Jul / 14 Jul / 15 Jul / 16 Jul / 17 Jul
Hols / Committee Meeting – 11.30 am Barb L’s house / IC3 Issue 2 – proofread and final check deadline
Term 1
Week / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday18 Jan / 19 Jan / 20 Jan / 21 Jan / 22 Jan / 23 Jan / 24 Jan
Hols / Committee planning Meeting
- Phyllis’ house
25 Jan / 26 Jan / 27 Jan / 28 Jan / 29 Jan / 30 Jan / 31 Jan
Hols / Australia Day Membership email WASLAnet / SLCWA Conference Meeting
1 Feb / 2 Feb / 3 Feb / 4 Feb / 5 Feb / 6 Feb / 7 Feb
1 / TERM 1 commences / Membership email WASLAnet
8 Feb / 9 Feb / 10 Feb / 11 Feb / 12 Feb / 13 Feb / 14 Feb
2 / Membership email WASLAnet / Award nomination forms are released
15 Feb / 16 Feb / 17 Feb / 18 Feb / 19 Feb / 20 Feb / 21 Feb
3 / Membership email WASLAnet / Committee Meeting –
Shenton College
22 Feb / 23 Feb / 24 Feb / 25 Feb / 26 Feb / 27 Mar / 28 Feb
4
29 Feb / 1 Mar / 2 Mar / 3 Mar / 4 Mar / 5 Mar / 6 Mar
5 / Scholarship nominations due
7 Mar / 8 Mar / 9 Mar / 10 Mar / 11 Mar / 12 Mar / 13 Mar
6 / Labour Day / Membership email WASLAnet / Birds of a Feather PD – Perth Modern?
14 Mar / 15 Mar / 16 Mar / 17 Mar / 18 Mar / 19 Mar / 20 Mar
7 / Committee Meeting – Shenton College
21 Mar / 22 Mar / 23 Mar / 24 Mar / 25 Mar / 26 Mar / 27 Mar
8 / Good Friday
28 Mar / 29 Mar / 30 Mar / 31 Mar / 1 Apr / 2 Apr / 3 Apr
9 / Easter Monday
4 Apr / 5 Apr / 6 Apr / 7 Apr / 8 Apr / 9 Apr / 10 Apr
10 / Award nominations are due to the Award sub-committee / IC3 Issue 1 – Copy deadline
Term 1 ends
11 Apr / 12 Apr / 13 Apr / 14 Apr / 15 Apr / 16 Apr / 17 Apr
Hols / Committee Meeting – Phyllis’ House 10am – 12.30pm
Award nominations are decided and reported to the committee
18 Apr / 19 Apr / 20 Apr / 21 Apr / 22 Apr / 23 Apr / 24 Apr
Hols
Appendix 2 – ALIA Alliance mins May meeting
Next meeting: 21 July 2016
School Library Coalition - Working Party on Research Question
Meeting 30/5/2016 Online
Present Isobel, Hajnalka, Barbara
Great discussion around a number of topics resulted in 2 main focus areas
- Literature Review - The Impact of Teacher Librarians on the Teaching and Learning in Schools. This done by a consultant commissioned for a 3 month time frame to produce a report similar to Lonsdale M 2003, Impact of school libraries on student achievement: a review of the research, a report for the Australian School Library Association. Includes all areas and cross countries.
- Set up a research project over a longer time frame – focus on 1 state and bring on board the government Minister for Education. Research question - The impact of a Qualified Teacher Librarian on Literacy.
Funding
Look for funding from:
- Sponsorship from companies directly involved with school libraries, eg. Softlink, companies that have negotiated state agreements to supply software and or hardware.
- Gofundme or similar campaign
- School library Associations
- Lottery grants or similar
- Grants available from business or government
- Literature review looks at big picture – consultant who can do this quickly
- Research targeted/focus on Literacy as this is a key issue
- Research needs to be manageable time wise – could be PhD student
- Look beyond associations for funding
- Get Government Education Ministers on board
BACK
Appendix 3 – Future now
You will see below a table of existing available traineeships, linked to current qualifications. However the Training Package review of 2015/16 (which we discussed at our last Industry Advisory Group meeting) means that these traineeships will be associated with the new replacement qualifications listed going forward. All new qualifications have been deemed equivalent to those they replace, meaning they result in the same job outcomes, are of the same duration and at the same level:
Apprenticeship/Traineeship Name / Title on Contract / Nominal Term (months) Full Time / Part Time / School Based / Superseded Qualification Code and Title / New/Revised Qualification Code and Title / EquivalentARTS ADMINISTRATOR
(LEVEL 3) / Trainee / 12 / Yes / Yes / CUV30411 - Certificate III in Arts Administration / CUA30615 - Certificate III in Arts Administration / Yes
LIBRARY AND INFORMATION SERVICES (LEVEL 3) / Trainee / 24 / Yes / No / CUL30111 - Certificate III in Information and Cultural Services / BSB31215 - Certificate III in Library and Information Services / Yes
LIBRARY AND INFORMATION SERVICES (LEVEL 4) / Trainee / 36 / Yes / No / CUL40111 - Certificate IV in Library, Information and Cultural Services / BSB42115 - Certificate IV in Library and Information Services / Yes
LIBRARY AND INFORMATION SERVICES (LEVEL 2) / Trainee / 12 / Yes / Yes / CUL20111 - Certificate II in Information and Cultural Services / CUA20515 - Certificate II in Information and Cultural Services / Yes
I include the Arts Administrator (Level 3) traineeship as we have discussed the possibility that this qualification will be reviewed in the future and could be useful in a number of applications.
When a qualification associated with a traineeship is significantly updated, the traineeship must be rigorously reviewed including with extensive industry consultation. So bear in mind that this abbreviated process reflects the position of the Training Package developers that changes to these qualifications do not substantially alter the outcome of associated traineeships.
FutureNow are seeking your position on the proposal to update the existing traineeships listed above to be associated with the new qualifications listed. Could I please request all feedback by COB Tuesday 19th July 2016. I will be on annual leave next week but will keep an eye out for responses so please continue to send any requests to me.
Kind Regards, Ann-Marie RyanProject Manager- Creative Industries
Subject: Nominal Duration of Traineeship in Library and Information Services Traineeship (Level 4)
Hi Ann, In response to your query about Nominal Duration of Traineeship in Library and Information Services Traineeship (Level 4). Could we please have some additional information about this course:
Who is running it?
Level of achievement?
Job prospects – ie. what qualifications will students exit with?
Where does it fit with the National courses?
BACK
Appendix 4 – LO
We have recently been contacted by numerous Members asking for advice in relation to the level of Duty Of Care they are directed to take on in Schools. As a result of this, we have written to Cliff Gillam at the Education Department, asking him to communicate your rights to each School Principal.
It is important for all our Members to understand their rights. As a Level 1 or 2 School Officer and a Library Officer Level 1, you have only a general level of duty of care for students. This means you should not be supervising Students alone. A Level 2 Library Officer can supervise small groups of students, however this does not mean you should be taking a full class.
We have attached the letter we sent to Cliff Gillam, please read over it and keep a copy for your records.
If you find yourself in a situation in which you are being directed to take on an elevated duty of care, we request you do the following.
1. Email your Principal advising you do not accept supervision of Students- we have included a temptate for you to use
Dear XXXXX,
I am emailing you in relation to the current level of duty of care I am expected to accept.
I have recently been advised I am under no obligation to supervise Students, and am concerned a continuation of this practice may indicate an acceptance which is not intended to be given.
As a result I am formally advising you I will no longer be able to continue the practice of (XXXXXXXXXXX- Indicate the practice you are undertaking).
I am more than happy to consult with you in order to ensure a new process is implemented, and am of course happy to continue to assist Senior Staff with supervision of Students, however I cannot be solely responsible for this in the future.
Please let me know if you would like to discuss this matter further.
Kind Regards,
2. A copy of the Union letter can be attached if you choose
3. If your Prinicipal does not agree with your email, or does not respond, please forward your email and any response to UnionLink at and we can assist each individual Member.
This is an issue which has been discussed with the Education Department on numerous occasions in the past. Unfortunately School Principals continue to utilise the role of our Members incorrectly. The best start to dealing with an issue like this is to be aware of your rights, and what you can do to address the issues.
For assistance with this matter, or any other, please do not hesitate to contact UnionLink.
In Unity,
Your UnionLink Team
BACK
Appendix 5 Social Media Committee
Social Media Report
In January 2016 the WASLA Committeediscussed the establishment of a social media presence for WASLAand made the decision to adopt the use of Social Media tools for the promotion of WASLA events, other library and education events and the development and delivery of services to the WASLA members.
It was decided that initially WASLA would set up a Twitter account and a Facebook Closed Group account to establish a digital presence for WASLA.
A Social Media Subcommittee was established with Sarah Betteridge, Mike Spanier and Natasha Georgiou as its members. The subcommittee was responsible for setting up the WASLA Twitter account and Facebook closed group.
WASLA Twitter Account
The decision was made to use @WASLApln as WASLA’s Twitter user name and the hashtag #WASLApln was selected for future WASLA professional development. WASLA’s Twitter account went live on 13th April 2016 and currently has 137 local, national and international followers.
Follow WASLA on Twitter at the following link:
WASLA Facebook Group
The decision was made by the WASLA Social Media Subcommittee to establish a closed Facebook group, the Western Australian School Library Association (WASLA) Closed Group which can be found at the following link:
Anyone wanting to join the group needs to send in a request to join and a group admin (one of the subcommittee) can then approve that request.
The WASLA Facebook Group currently has 93 members.
Sarah Betteridge
Social Media Subcommittee
Passwords for Twitter accounts:
SLCWA password: slcwa2016?
WASLA password: wasla2016?