ADDITIONAL EVIDENCE REQUESTS

FRC ACCREDITATION SITE VISIT

  • Meeting minutes from Strategic Planning Committee (Standard I)
  • Available on the Public Folders under “Strategic Planning”
  • Complete program review documents (Standard I)
  • Samples available in the evidence repository under EV24 and EV199. A complete collection of all program reviews will be available in the team room in “large-binder” format. Additionally, program reviews can be accessed through our webpage at:
  • Advisory Committee lists for CTE programs (Standard I)
  • Attached: Advisory committee list [SEV_43]
  • Biographical information on governing board members (Standard I, II)
  • The list of Board of Trustees and the areas they represent are included in EV96. Attached: Bio for trustee Dr. Dana Ware [SEV_4] who was added to the Board of Trustees in February 2012. Copies of older bios for other long-standing board members have not been kept in our records.
  • Certification of CEO’s full time responsibility to the institution signed by CEO and governing board (Standard I, II)
  • Attached: CEO Employment Contract [SEV_6]
  • Names and bios about administrative staff (Standard I, II)
  • Names and roles of administrative staff can be seen on page 29 of the self study. Degree information for some administrative staff is available on page 211 of the 2010-2012 catalog (which is in the evidence repository as EV180_1).
  • Formula used by the institution to calculate values of units of academic credit, especially for laboratory, clinical or other learning configurations (Standard I, II)
  • Attached: Course Outline of Record guidelines document [SEV_36]
  • Graduation, transfer, job placement, licensure examination pass rate history, as appropriate to the institutional mission (Standard I, II)
  • Graduation rates are described inthe evidence repository under items EV371_1, EV371_2, and EV371_3. Transfer rates are described on page 13 of the self study. Licensure pass rates for our Licensed Vocational Nursing program are attached [SEV_8]. The College is currently developing a model to track graduates and their job placement rate through the use of Perkins 1-C funding for our CTE programs, this process is expected to be developed for the 2012-2013 academic year.
  • Course outlines for language and quantitative reasoning courses (Standard I, III)
  • Available on the Public Folders under “Instruction Office > Course Outlines > Approved”
  • Evidence that general education courses are of higher education rigor and quality (Standard I, III)
  • Course transferability is documented in the catalog on pages 77-80 as included in EV180_1. Additional documentation about course transferability is available on: . For full detail on rigor, course outlines can be viewed in the Public Folders under “Instruction Office> Course Outlines > Approved”.
  • Statement of roles and expectations of admissions personnel (Standard I)
  • Roles and expectation of admissions personnel are described in the job descriptions for said personnel, but do not exist as a separate document. Attached: job description for Admissions and Records Technician [SEV_44], job description for Admissions and Records Director [SEV_45]
  • Copies of agreements for access to external resources (Standard I)
  • Attached: County Public Health Department agreement [SEV_37], Plumas Rural Services agreement [SEV_38].
  • Student loan default rates and relevant USDOE reports, if the institution is a participant (Standard I, II)
  • Attached: Student load default rates and relevant Dept. of Education reports [SEV_42]
  • SLOAC assessment for ISP, distance ed, and off-site offerings (Standard I)
  • Attached: SLOAC for Political Science 101, includes DE component [SEV_39], SLOAC for History 108, includes DE component [SEV_40], SLOAC for English 101, ISP section [SEV_52].
  • SLOAC assessment by part-time faculty members (Standard I)
  • Associate faculty have been involved in the SLOAC process up to this point primarily through their review of SLOs. Very few associate faculty have completed the assessment of SLOs in a formal sense: exceptions to this include associate faculty work in the Early Childhood Education programwhere the full-time faculty leader has worked with associate faculty to complete SLOACs. Attached is a SLOAC from an associate faculty member in Early Childhood Education [SEV_7]. Also, we are currently negotiating the collective bargaining agreement with our associate faculty and will include language to have them be more participatory in the SLOAC process.
  • Documentation of board member training (Standard I)
  • Attached: Board of Trustees retreat agenda 6/28/2010 [SEV_9], Board of Trustees retreat agenda 6/20/2011 [SEV_10]. Board member training has also occurred during regular board meetings, through informational reports on accreditation standards, college departments, fiscal issues, and planning. Documentation of these discussions is contained in the adopted minutes of various Board meetings ().
  • Policies regarding public disclosure (Standard I)
  • The college maintains the required records for conflict of interest for public officials (“Form 700” under California law), as well as records of its filings with the state and other entities. Moreover, the college posts its accreditation action letters and reports regularly on the college website, and posts its Board meetings as required by California Government Code. If “public disclosure” refers to other kinds of records or required postings, we can provide whatever evidence exists. No specific policy on this has been adopted, assuming we are correctly interpreting this reference.
  • List of other accreditation held by the institution and information regarding standing with those organizations (Standard I)
  • FRC’s Licensed Vocational Nursing program is accredited by the State of California Board of Vocational Nursing and the program is in good standing:
  • 2005 Technology Plan or draft of a current work in progress (Standard I)
  • Attached: Draft Technology Plan [SEV_11]
  • SLOs for online career training with ed2go.com (Standard I)
  • Learning outcomes for ed2go courses are available within the syllabi of the courses. On the ed2go website the course syllabi are listed and for each segment of the course learning outcomes are described. For example, please see the syllabus for Accounting Fundamentals:
  • Annual reports (Standard I)
  • We are unclear as to what report this refers to. If the team wants an annual report that is provided to the community, we do not currently provide such a report. Please provide clarification.
  • Facilities FPP (Standard I)
  • Attached: FPP for Multi-Purpose Building modernization [SEV_12]
  • Evidence of SLO assessment in academic areas and student service programs (Standard II)
  • Available on the Public Folders under “SLOAC”
  • Program review plans and reports (Standard II, III)
  • Samples available in the evidence repository under EV24 and EV199. A complete collection of all program reviews will be available in the team room in “large-binder” format. Additionally, program reviews can be accessed through our webpage at:
  • Evidence of support services for online students (Standard II)
  • FRC’s Distance Education webpage has a variety of help functions available to students: Additionally, links on the College’s website provide access to useful resources including, but not limited to, online orientation: ; Accuplacer test preparation: ; library resources: ; and access to student services resources:
  • Course syllabi, course outlines of record (Standard II)
  • Available on the Public Folders under “Instruction Office > Course Outlines > Approved” and “Instruction Office > Syllabi”
  • Decision making process addressing SLO implementation and resource allocation (Standard II)
  • Attached: Annual Program Review template that includes connection to assessment of student learning outcomes as a key component of program goals and associated budget requests [SEV_35]. SLO implementation and review is driven by the SLOAC Committee (see EV326). On page 110 of the self study we describe how SLO assessment led to a specific budget allocation.
  • Advisory committee minutes or reports for vocational programs (Standard II)
  • Attached: Environmental Studies advisory committee agenda – 11/1/2011 [SEV_26], Environmental Studies advisory committee minutes – 11/1/2011 [SEV_27], Environmental Studies advisory committee minutes – 11/8/2010 [SEV_28], Outdoor Recreation Leadership advisory committee minutes – 11/21/2011 [SEV_29], Early Childhood Education advisory committee minutes – 9/22/2011 [SEV_30], Early Childhood Education advisory committee minutes – 4/25/2011 [SEV_31], Rodeo advisory committee minutes – 10/24/2011 [SEV_32], Rodeo advisory committee minutes – 2/14/2012 [SEV_33].
  • Schedule of course revisions from Office of Instruction (document management system) (Standard II)
  • Attached: Course Outline of Record tracking sheet [SEV_34].
  • BP/AP 3260 (Standard II)
  • BP 3260 is included in the evidence repository as EV129. AP 3260 is included in the evidence repository as EV35.
  • Evidence of diversity training (Standard II)
  • Please see the Professional Development Calendar from Spring 2011 in the evidence repository [EV313]. This document describes “Safe Space”, “Compassionate Communication”, and “EEO” training.
  • Template and process for evaluating distance education courses (Standard II)
  • Evaluation form attached [SEV_1]. This evaluation is conducted as part of our normal evaluation process as described in the full-time and part-time collective bargaining agreements (EV181_2 and EV181_3)
  • Disaster Recovery Plan (Standard III)
  • We do not have a formal Disaster Recovery Plan. We have implemented an “ad hoc” plan when we relocated the campus server room to the new LRC building. Attached: Strategic Technology Committee minutes 7/20/2011 [SEV_2]; Strategic Technology Committee minutes 12/9/2011 [SEV_3]

Previously Requested Evidence for Standard III

  • Faculty and Staff Survey results (the evidence file EV236 was just the cover page) (p. 244)
  • EV236 is included in its entirety in hard copy in the Team Workroom. Additionally, three digital documents are attached that provide summary information from the ModernThink survey [SEV_46, SEV_47, SEV_48].
  • Evidence of “the new process as regards filling space left vacant by the library relocation: (p. 233)
  • Attached: Facilities Committee minutes – 1/15/2010 [SEV_24]; President’s Staff minutes – 3/22/2010 [SEV_25]
  • Evidence of “Stage 2 planning for the current library/student services building” -- is that the same as the LRC? (p. 233)
  • The “current library/student services building” refers to the space that was vacated by the construction of the LRC, this bullet is essentially the same as the bullet above. Attached: Facilities Committee minutes – 1/15/2010 [SEV_24]; President’s Staff minutes – 3/22/2010 [SEV_25]
  • Information on the process used to decide on the new LRC (III.B)
  • The FPP for the LRC was created in 2001/2002. We cannot find a copy of the FPP at this time. For a more recent FPP, please see SEV_12.
  • Which of the 12 files of SPC minutes (EV354) is evidence of the statement on p. 207 about the vote to fund a different position?
  • This specific event occurred not in the Strategic Planning Committee, but instead in the Academic Senate in Spring 2010. We do not have minutes for this meeting, but the past president of the Academic Senate, Chris Connell, will be available during the site visit to discuss this item with team members.
  • Evidence re: the Help Desk for facilities requests
  • Attached: Screen capture of Help Desk [SEV_23].
  • Have any Administrative Service Area Outcomes (SAOs) been created and assessed?
  • Administrators define goals/outcomes for their respective areas on a yearly basis. Assessment of these goals occurs through the evaluation process as defined by AP7150 (included in the evidence repository as EV71].
  • Evidence of the “weighted list of hiring priorities” for noncertificated positions (p. 207)
  • Attached: notes on staffing priorities from campus feedback – 4/7/2010 [SEV_17], notes on staffing priorities from campus feedback – 4/1/2010 [SEV_18].
  • Evidence of how the results of the professional development surveys have been used for improvement of PD and to meet needs
  • Attached: Professional Development Committee minutes – 11/3/2011 [SEV_20], professional development survey results – Fall 2011 [SEV_21].
  • Evidence of activities related to diversity (p. 219) – the references listed were only policies
  • Attached: miscellaneous activities related to diversity [SEV_22].
  • Evaluations “given at the end of each in-house training or professional development event” (p. 226)
  • Attached: evaluation form used after professional development activities [SEV_19].
  • Evidence of prioritization of positions for the hiring process
  • Assuming the prioritization referred to is non-certificated positions, the prioritization occurs in President’s Staff, with knowledge and input concerning institutional priorities from the Strategic Planning Committee (and, on occasion, from the campus at large, as occurred in Spring 2010—see evidence SEV_17 and SEV_18). A recent sample from President’s Staff minutes is attached (2/6/2012, agendized under “SERP & Timing”—attached, SEV_41). Additional evidence is in the minutes for various President’s Staff meetings (in Public Folders under ‘President’s Staff’). Additionally, President’s Staff regularly utilizes spreadsheet listings of position vacancies and proposed position restorations from APRs,with annotations, in its staffing deliberations; a recent Excel workbook used in the January 2012 deliberations is attached (SEV_49); this information has been considered confidential as it has implications for individual staff members; the team’s discretion is appreciated. If the reference is to prioritization of fulltime faculty positions, the relevant discussion occurs in the Academic Senate. The agenda and minutes for the most recent such discussion on Feb. 8, 2012, are attached (SEV_50, SEV_51). Additional evidence is in the agendae and minutes for various Academic Senate meetings (in Public Folders under ‘Academic Senate’).
  • Evidence of the schedule of faculty/staff evaluations – whether the deadlines are being met (p. 212)
  • Attached: full-time faculty evaluation tracking [SEV_14], part-time faculty evaluation tracking [SEV_15], CSEA evaluation tracking [SEV_16].
  • Student complaints
  • Student complaints are on file in the office of the Chief Student Services Officer and may be viewed in hard copy form upon request during the site visit. The institution is not aware of a recurring pattern of student complaints that would lead to needed action.

Previously Requested Evidence for Standard IV

  • All Evidence listed from Standard 4
  • Six pieces of evidence were cited in Standard IV that we failed to add to the evidence list. We apologize for this oversight. The evidence pieces are, however, available in the evidence repository: EV26, EV99, EV116, EV181, EV389, and EV391. Please let us know if you have any trouble accessing these documents.
  • Complete Employee Survey – Modern Think Tank (Full Document)
  • EV236 is included in its entirety in hard copy in the Team Workroom. Additionally, three digital documents are attached that provide summary information from the ModernThink survey [SEV_46, SEV_47, SEV_48].
  • Student Engagement Survey (or similar document)
  • While FRC doesn’t have a “Student Engagement Survey,” we do administer student satisfaction and student exit surveys. These items are included in the evidence repository as EV362_1, EV362_2, EV366_1, and EV366_2.
  • Governance Manual (if available)
  • We don’t have a governance manual other than our Board Policies and Procedures Manual, available at: . AP 2510 (EV29) and AP 2511 (EV30) are especially relevant to governance processes and assumptions.
  • Board Policy and AP Manual
  • Available at
  • EV 374 – Policy Tracking Document
  • Available at
  • Board Evaluation – Assessments for all even numbered years from previous study to 2012
  • Attached: Board of Trustees self evaluation – 2011 [SEV_13]. The 2010 self evaluation is included in the evidence repository as EV_107. Self evaluations for the Board of Trustees have become more regular in recent years and were inconsistent prior to the arrival of Dr. Taylor (Superintendent/President).
  • Board Evaluation – Goals and Objectives
  • Attached: Board of Trustees self evaluation – 2011 [SEV_13] with two-year goals mentioned in item #33 at the bottom of the document.
  • Board Evaluation – Self Reflective Dialogue and Evaluation regarding the Completion and assessment of Board Goals and Objectives
  • Attached: Memo from President about self evaluation [SEV_5], Board of Trustees retreat agenda 6/28/2010 [SEV_9], Board of Trustees retreat agenda 6/20/2011 [SEV_10].
  • A list of all Board Meeting Venues
  • Available at
  • All Agenda and Minutes of Presidents Staff Meetings
  • Available on the Public Folders under “President’s Staff”.
  • All Board Meeting Minutes from 2010 – 2012
  • Available at