At the Meeting of the Southern Virginia Development Corporation, Held on Monday, September

At the Regular Meeting of the Greensville County Board of Supervisors, held on Monday, December 15, 2014, with Closed Session beginning at 4:30 P.M., and Regular Session beginning at 6:00 P.M., at the Greensville County Government Building, 1781 Greensville County Circle, Emporia, Virginia.

Present Peggy R. Wiley, Chairman

Michael W. Ferguson, Vice-Chairman

James C. Vaughan

Dr. Margaret T. Lee

----------

In Re: Closed Session

Mr. Whittington, County Administrator, stated that Staff recommended the Board go into Closed Session, Section 2.2-3711 (a) 5) Industrial Development Matters.

Supervisor Ferguson moved, seconded by Supervisor Vaughan, to go into Closed Session, as recommended by Staff. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

In Re: Regular Session

Supervisor Lee moved, seconded by Supervisor Vaughan, to go into Regular Session. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

In Re: Certification of Closed Meeting – Resolution #15-83

Supervisor Ferguson moved, seconded by Supervisor Lee, to adopt the following Resolution. A roll call vote was taken, as follows: Supervisor Ferguson, aye; Supervisor Lee, aye; Supervisor Vaughan, aye and Chairman Wiley, aye.

RESOLUTION #15-83

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Greensville County Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Greensville County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law:

NOW, THEREFORE, BE IT RESOLVED that the Greensville County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Greensville County Board of Supervisors.

---------

Chairman Wiley recessed the meeting until the Conclusion of the Water and Sewer Authority Meeting.

----------

Chairman Wiley reconvened the meeting at 6:00 p.m., at which time she gave the Pledge of Allegiance and the Invocation.

----------

In Re: The Improvement Association

Mrs. Shakee Franklin with The Improvement Association addressed the Board of Supervisors and thanked them for their support and wished the Board of Supervisors a happy holiday season. She then introduced some of the kids with The Improvement Association and they sang a couple of holiday songs. Pictures were taken.

---------

In Re: Approval of Agenda

Mr. Whittington, County Administrator, stated that Staff recommended approval of the agenda with two added items: in Other Matters – Issuance of a Check to the Commonwealth of Virginia and under the Consent Agenda – a Personnel Matter Resulting from Closed Session. Mr. Whittington also stated that Staff was requesting that two items be deleted from under Other Matters – Items A & B.

Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the Agenda as amended. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

---------

In Re: Approval of Consent Agenda

Mr. Whittington stated that Staff recommended approval of the Consent Agenda.

Supervisor Lee moved, seconded by Supervisor Ferguson, to approve the Consent Agenda as amended containing the following items: Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

-----

Minutes of the Meeting held on December 1, 2014.

----

Budgetary Matters consisting of the following: Fund #001 – Budget Amendment Resolution #15-84, in the amount of $22,205.73; Fund #012 – Budget Amendment Resolution #15-85, in the amount of $234.00; Fund #013 – Budget Amendment Resolution #15-86, in the amount of $98.20 and Fund #018 – Journal Voucher #3, in the amount of $173.40 and Budget Amendment Resolution #15-87, in the amount of $425.00, all of which are incorporated herein by reference.

-----

Warrants:

Approval of Accounts Payable for December 15, 2014, in the amount of $301,016.79

----------

In Re: Public Hearing

Mr. Whittington stated that Staff recommended the Board of Supervisors go into Public Hearing to solicit public comments regarding the Proposed Cost Sharing Agreements regarding the Department of Social Services and the Comprehensive Services Act.

Supervisor Ferguson moved, seconded by Supervisor Lee, to go into Public Hearing. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

------

In Re: Proposed Ordinance Regarding the Cost Sharing Agreement for Comprehensive Services Programs between and among Greensville County, the City of Emporia, the Greensville/Emporia Comprehensive Services Act Community Policy and Management Team, and the Greensville/Emporia Department of Social Services and Directing the Execution and Delivery of the Agreement

Mr. Whittington stated that the agreement came forth in order to document and memorialize the cost sharing arrangement regarding the Comprehensive Services Act. He stated that it replaced an outdated written agreement that dated back to 2005.

-----

In Re: Approval of an Ordinance Regarding the Cost Sharing Agreement for Social Services Programs between and among Greensville County, the City of Emporia and the Greensville/Emporia Department of Social Services and Directing the Execution and Delivery of the Agreement

Mr. Whittington stated that the ordinance was one in which the Staff and the political bodies of the City and County had been working on for approximately three years. He stated that while the Department of Social Services had existed since 1972, there was not at the time, nor had there been since then, a written agreement to document the cost sharing arrangements regarding the net local cost of the Department of Social Services. He also stated that in both cases they were milestone agreements that had been reached between the City and the County in order to properly, rationally and reasonably allocate cost between the City and the County for the operation of the two programs.

Mr. Whittington then stated that both the Ordinances brought forward were to adopt the contracts for CSA and the Department of Social Services and was now open for public comments.

Chairman Wiley asked if there were anyone present who wished to speak. There was no one.

----------

In Re: Return to Regular Session

Mr. Whittington stated that Staff recommended the Board of Supervisors return to Regular Session.

Supervisor Ferguson moved, seconded by Supervisor Lee, to return to Regular Session. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the Ordinance Regarding the Cost Sharing Agreement for Comprehensive Services Programs between and among Greensville County, the City of Emporia, the Greensville/Emporia Comprehensive Services Act Community Policy and Management Team, and the Greensville/Emporia Department of Social Services and Directing the Execution and Delivery of the Agreement. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

Supervisor Ferguson moved, seconded by Supervisor Vaughan, to approve the Ordinance Regarding the Cost Sharing Agreement for Social Services Programs between and among Greensville County, the City of Emporia and the Greensville/Emporia Department of Social Services and Directing the Execution and Delivery of the Agreement. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

In Re: Citizens Comments

Mr. Whittington addressed the public stating that anyone wishing to address the Board of Supervisors to please come forward and state their name for the record.

Mr. Cornell Hines of 1537 Lowground Road addressed the Board of Supervisors stating that it was an honor and a privilege to invite them to the 8th home dedication to be held on Sunday, 3:00 p.m., at Zion Boulevard, Emporia, VA. He also thanked the Board of Supervisors for its support and assistance in carrying out the duty of building homes for the underprivileged.

----------

In Re: Commonwealth of Virginia

Mrs. Brenda Parson addressed the Board of Supervisors stating that Staff was requesting authorization to write a check out of the normal cycle of payables. She stated that the check would be written to the Commonwealth of Virginia as payment to the state of Virginia for reimbursement of funds due to the State’s budget shortfall. Mrs. Parson stated that Staff did not have a definite figure as of yet due to incorrect amounts included on the invoice received from the State. Hopefully, a revised invoice would be received soon. A check would be written before the deadline of December 31st.

Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the issuance of a check to the Commonwealth of Virginia. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

----------

In Re: Adjournment

With there being no further business, Supervisor Ferguson moved, seconded by Supervisor Vaughan, to adjourn the meeting. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.

_____________________________________

Peggy R. Wiley, Chairman

___________________________________ K. David Whittington, Clerk