MINUTES OF PUBLIC MEETING OF THE

ARIZONA GEOGRAPHIC INFORMATION COUNCIL

HELD May 4,2017

A public meeting of the Arizona Geographic Information Council Combined Committees was convened at MAG, Phoenix, AZ.

The followingArizona Geographic Information Council members were present at the meeting:

Curtis Pulford, SCO

Jason Howard, MAG

Jeff Wilkerson, ADOT

Shea Lemar, ASU

Kevin Blake, Yavapai

Brian Brady, Yuma

James Meyer, ADOT

Leslie Stovall, GRIC

Steve Whitney, Arizona Association of Counties

Chris Black, US Dept. of Defense

Phil Ponce, EMS

Mark Manone, NAU

David Bailey, USFS

Marcus Wilson, DES

Stephanie Washington, ADE

Eric Feldman, Maricopa County

Manny Rosas, PAG

Sandra Dyre, AZDOA

Debra Crouse, ADEQ

Absent were:

Glenn Buettner, State Forester

Bridget Johanning, USBOR

Boyd Larkin, ADoR

Nicole Eiden, AZGF

Paul Barbeau, AZDHS

Timothy Smothers, League of AZ Towns and Cities

Susan Smith, ADEM

Keith Larson, NRCS

Brian Conway, ADWR

The following matters were discussed, considered, and decided at the meeting.

Curtis Pulford was recognized as the new Chair. Curtis thanked Kevin Blake for his hard work and dedication over the past year as Chair. James Meyer assumes the role of Vice-Chair.

  1. Call to Order:Curtis Pulford called the Council to order at 10:00a.m. Introductions were made. A Quorum was confirmed.

Approval of Minutes:The minutes were reviewed and discussed. Curtis Pulfordasked for approval of the February 2, 2017 board minutes.

Motionfor approval of the minutes made by Jason Howardand seconded by James Meyer.The motion approved unanimously.

  1. Budget Update: Tim Colman reported the AGIC budget summary to the council.

The Conference budget for the 2016 Conference and the AGIC budget for fiscal year 2017 were reviewed for the Council members. The budget for the conference is being reported per conference. The AGIC budget is reported by fiscal year.

The AGIC budget was reported to have a current balance of $3,972. $16,750 will be transferred from the Conference funds to the AGIC budget to support AGIC initiatives and expenses throughout the year. The AGIC Conference balance is $42,945.

Motion to approve the budget was made by Kevin Blake. Seconded by James Meyer. Motion passed unanimously.

  1. Committee Reports

The AGIC committees presented oral reports from committee and working group chairpersons. Kevin Blake facilitated the committee reports.

  1. Administration and Legal Committee Report(Co-Chair – Tim Smothers, Curtis Pulford)

Curtis Pulford reported on the status of the AGIC membership. Curtis has been working with Boards and Commissions (BOC). BOC is pleased that AGIC has many interested candidates. AGIC fell short in applicants for the State and Federal sectors for AGIC membership. Curtis suggested to BOC that we drop the Federal number required for AGIC and increase the local, private and Tribal representation.In hind sight Curtis believes that his suggestion may have slowed the approval process.

NSGIC Midyear report by Curtis Pulford. The Midyear was held in February. Arizona has the largest state membership in NSGIC and is typically well represented in NSGIC meetings. The 3DEP program for imagery is an elevation program and was a focus during the Midyear. More money will come to Arizona for elevation. The Federal interests will be brought to the table to work with local entities to improve elevation.

Arizona continues to participate in the National Address Database (NAD) and the National Emergency Address Database (NEAD) through NSGIC. We will work to bring these databases together and work with the state processes.

Open data is the third item on for Arizona on the NSGIC agenda. ESRI pointed out the sites developed by the SCO during NSGIC. GIS inventory was large topic. FGDC has made addressing an official theme and will be good for standardization.

Sandra Dyre expressed her concern that NSGIC may remove people from mailing lists if the recipient isn’t participating in meetings. Sandra believes that the information is useful even when she is unable to attend meetings. Sandra requested Curtis’ assistant to keep her and others in her position on NSGIC mailing lists.

A report on the activities of the Budget and Planning Work Group was provided by Curtis Pulford. Shea Lemar, Curtis Pulford, Steve Whitney, Eric Feldman and Tim Colman are counted as current members of the group. The group was formed to insure that the Conference is sustainable, AZGEO is sustainable and the things AGIC needs to do additionally are funded. The group is focused on where revenues come from, what options are available to increase revenue and how funds are spent. Some rules need to be put into place for the budget and the Work Group is perusing grants and looking at pre-conference training that may generate revenue.

  1. Data Committee Report (Co-Chairs – Gene Trobia and Tim Colman)

9-1-1 Work Group Update provided by Sandra Dyre. The Work Group has not met for a while and is in transition. The State 911 office has started its transition to a Next Generation 911 Network. The first phase of the network has been developed. Four 911 centers have been launched on the new network. The Geospatial Routing Services has been on hold. The launch of the Routing Services is being delayed until more PSAPS are on the network. Over the past four years the working group has been developing a Next Generation 911 Best Practices and Guidelines document. The document is completed and will provide the local communities guidance. The document will require editing. The document is not limited to 911 and may be called in for many areas of GIS.

Brian Brady remotely reported on the sUAS Work Group. The Work Group has met twice. The first meeting was a meeting that discussed regulations and had Sarah Nilsson speak. Sarah Nilsson is an expert on sUAS law. The second meeting was the group’s first stake holders meeting. The meeting was programmed to determine what areas of the technology the group should focus. The group decided to focus on the application of sUAS. The next item for the group is to develop a work plan.

EMAP project was addressed by Sandra Dyre. A tool was developed for the Emergency Map Address Project. Specifically for non GIS users to recommend edits for address points. The edits are sent to the local GIS providers for review. The tool is being tested and is currently restricted to the 911 Public Safety Group.

Jim Meyer supplied the Council with and update on the ADOT Supply Chain. Not a lot to report at present. The project is currently being delayed due to the transition to Amazon Web Services. The project is on track to have the roll out before the AGIC Symposium in September. Curtis commented that during the GIST Conference ADOT had some presentations of the Supply Chain app. The presentations were well received and at least four other states are now looking at going the same route. This is another example of where Arizona is doing cutting projects.

The current status of NAIP was discussed in detail and a birds eye view by Curtis Pulford. Arizona is selected for 0.6 meter NAIP instead of 1 meter. The 0.6 meter NAIP is a considerable resolution improvement. Candace Bogart with the Forest Service helped to obtain the improved resolution imagery. One of the derivative products is a point cloud which is 160 cm spacing, which is not as good as LIDAR. The advantage of the point cloud is that it is much better than the 30 meter resolution Dem’s from the USGS. The point cloud could be purchased for the entire state for approximately $60,000.

Curtis Pulford summed up the progress of the Census for the Council. Curtis had many discussions with the Census Bureau. The Census wants to develop a system to acquire data from a single point of contact. The SCO is in contact with the custodians of the address data that is used for the NAD. The possibility of adding commercial and non-commercial attributes is being explored. Boundary layer updates are also being looked at but has many challenges.

  1. Conference Committee(Co-Chairs – Steve Whitney and Jami Dennis)

Steve Whitneyconferred the activities of the Conference Committee. The contract with the hotel and the expo have both been signed. The hotel is keeping the prices the same as last year. Credit card payment process is in place and will be handled by the Conference Planners. A key note speaker and Thursday lunch speaker has been selected. sUAS is expected to be a big item during the Conference. Abstract submissions are now being accepted. Recordings for this year’s Conference is being explored.

  1. Outreach Committee (Co-Chairs – Curtis Pulford and Cheryl Thurman)

Curtis Pulford reached out to the Council with the Outreach Committee’s activities. Because there has been confusion in the past about the relationship of AZGEO and AGIC so some work has been done to unify the site. The AGIC trifold brochure is being updated. AGIC has a social media presence on Linkedin, Facebook and Twitter. We also have Youtube channel for training videos. The committee is also working on ways to have posts done in one place and have the post automatically post to all places.

Additional business:

  1. Call to the Public

Jon Doherty reported that a travel grant will be awarded to the winners in the ESRI GIS Schools Competition. The teams will be recognized on Sunday during the Educational Conference as well as Monday at the Map Gallery. The Southwest User Conference has been rebranded to the Public Sector User Conference. John would like feedback as to the timing of the Conference that is currently being planned for a time frame before the UC. The timing may have issues due to being planned at the end of the fiscal year.

  1. Next Meeting:
  • August 3, 2017
  1. Adjourn:Curtis Pulfordadjourned the meeting at 11:16am