SmithStone Board of Directors’ Meeting, February 28, 2007

Minutes

Members present were Jim Bailey, James Fisher, Tom Freeman, Brian Rabalais, and Dan Grimm. Jennifer Foster represented Hawthorne Management Inc.

Dan called the meeting to order at 6:30 PM.

The minutes of the January meeting were approved unanimously.

New Business

  • Dan reviewed quotes for pool furniture. US Aquatics’s price is about 20% under the other bids. The proposed purchase includes two 42” round tables with four chairs each, thirty sling lounges, and ten side tables. US Aquatics will also restring extant lounges that need repair. James moved and Brian seconded that the Board approve the purchase. The motion carried unanimously.
  • The Board discussed possible responses to recent vandalism in the neighborhood. With Jennifer, the Board discussed a possible Neighborhood Watch. With the possibility of proposing a Neighborhood Watch Committee at the next annual meeting, Tom will explore the idea and report to the Board. Brian will include the request for Neighborhood Watch Committee members on the web site.

Old Business

  • The LakeAccess is completed.
  • Dan is getting bids for paving and landscaping the pool parking lot.
  • Dan is getting bids for landscaping the rear lawn of the pool.
  • The Board discussed means of restricting access to the pool. James moved and Brian seconded a motion to table the discussion until a later date. The motion carried unanimously.

Committee Reports

Architectural Committee

The issue of the thirty foot set back as it relates to decks was addressed. Jennifer explained that if a deck is attached to a house, it is subject to the thirty foot rule. If it is freestanding, it is not. Hawthorne will send a letter to the builder of any new home informing him/her of the setback rule as it relates to decks.

Social

Tentatively, a spring social is being considered.

Landscape

Dan will try to find a contractor who has the equipment need to bushhog steep grades.

Fountain pumps have been replaced, and the fountains are working.

Communications

Brian is continuously updating the web site.

Jim moved and James seconded that the meeting be adjourned. The motion carried unanimously.

The next Board meeting will be March 28 at 6:30 PM at the Clubhouse

Respectfully submitted,

Julia Williams