Drat Minutes for Approval

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MINUTES OF THE MEETING OF RATBY PARISH COUNCIL HELD ON TUESDAY, 3RD MAY 2016 AT THE METHODIST CHURCH ROOMS, CHAPEL LANE, RATBY AT 7.40PM.

‘DRAT MINUTES FOR APPROVAL’

‘UNADOPTED’

PRESENT:

Councillors:Mrs M B Joyce (Chairman), Mr R Tasker (Vice-Chairman)

Mr C W Boothby, Mr P Hancox, Miss K Johnson and

Mr L J P O’Shea

Members of

Public:1

The Chairman welcomed everyone to the May meeting of the Council

APOLOGIES FOR ABSENCE

16/30 Apologies for absence were received from Mrs J O’Shea and

Mr & Mrs Hunnybun who were indisposed.

MINUTES OIF THE PREVIOUS MEETING

16/31 Minutes of the last meeting having previously been circulated, were proposed by Mr Boothby, seconded Mr Tasker, agreed unanimously and signed by the Chairman.

DECLARATIONS OF PERSONAL/PREJUDICIAL AND PECUNIARY INTEREST AND DISPENSATIONS FROM MEMBERS ON ANY ITEM TO BE DISCUSSED

16/32 Mr O’Shea declared an interest as Vice Chairman of the Planning Committee Hinckley & Bosworth Borough Council, in item 7 on the Agenda.

ELECTION OF OFFICERS

16/33 (a) Chairman - Mrs M B Joyce, proposed Mr Tasker, seconded Mr Boothby

agreed. Mrs Joyce therefore duly elected. (b) Vice Chairman –Mr R Tasker, proposed Mr Boothby, seconded Mr O’Shea, agreed. Mr Tasker therefore duly elected. (c) Delegates to LRALC (2) – Mrs Joyce, Mr Tasker, proposed Mr Hancox, seconded Mr Boothby, agreed. Mrs Joyce and Mr Tasker duly elected.

(d) Planning Committee - Mrs Joyce, Mrs O’Shea, Mr & Mrs Hunnybun, proposed Mr Boothby, seconded Mr Hancox agreed duly elected. (e) Quarterly financial checks. Mrs Joyce, proposed Mr Tasker, seconded Mr Boothby agreed, Mrs Joyce duly elected. (f) Responsible Finance Officer – Clerk proposed Mrs Joyce, seconded Mr O’Shea. Agreed.(g) Delegates for Youth Activities- Mr Hancox, Miss Johnson, Mr Tasker proposed Mr Boothby, seconded Mr O’Shea, agreed – duly elected.

(h) Delegates for Allotments – Mr Tasker – proposed by Mr O’Shea, seconded

Mr Boothby agreed. Mr Tasker duly elected. (i) Agreed to leave delegate to Churchyard in abeyance until new Vicar appointed. (j) Publicity- Miss Johnson

Proposed Mr Tasker, seconded Mr Boothby agreed – Miss Johnson duly elected.

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Chairman adjourned the meeting to allow public participation at approximately 8.49pm

PLANNING APPLICATIONS

16/34 (a) 16/00172/HOU Mr & Mrs A Lewin, 1 Gillbank Drive, Ratby – Two storey side extension – No objection (b) 16/00194/FUL Mr R Powell, 1-3 Station Road, Ratby-Change of use retail store (A1) to restaurant & hot food takeaway (A3 & A5) – Objections – Parking arrangements limited. Public car park unavailable after 5pm. Plans for additional Indian Restaurant not justified-similar premises approximately 75m away. This is also in the Conservation area. Comments made by member of public stating that parking big issue and too close to similar establishment. Both Borough Councillors informed meeting that due to totally inadequate parking and similar establishment in close proximity, this application would be refused.

(c) 16/00195/FUL Mr R Powell, 1-3 Station Road, Ratby – Display of 1 x illuminated sign & 1 x illuminated projecting sign- objection on same grounds as item (b).

(d) 16/00220/FUL Mr M Watts, Holywell Farm, Desford Lane, Ratby – Temporary siting of mobile home unit to be removed on first occupation of previously approved barn conversion – Objection – Parish Council has concerns as to whether mobile home will become permanent feature. Mr O’Shea informed Council that a Condition had been added to this application that the temporary mobile unit must be removed within 1 year.

6.REPORTS

16/35 (a) Borough Councillors’ Report – Verbal report given. Mr O’Shea informed Council that written report would be forwarded to Councillors in due course. New Leisure Centre in Hinckley opened on Saturday, fantastic facilities but some distance from Ratby. Free swimming for young children and over 50s.

Mr Boothby informed meeting that the abandoned car in Bevington Close had been removed and car parked in Bradgate Drive car park was taxed and insured.

(b) County Councillor’s Report - Verbal report given. Mr O’Shea informed Council that written report would follow shortly.

(i) Temporary Road closure – Station Road – 12th May Station Road will be closed from 9.30am until 12 noon to allow Severn Trent Water to replace inspection cover/frame in carriageway. (ii) Social Media Ticket Fraud- mainly to do with football ticket fraud. (iii) Wine Investment Fraud – fraudsters target public seeking to purchase their wine investment, transfer stock into their account and do not pay victim. (iv) HMRC Tax Rebate Scam -Texting/emailing public offering tax rebate.

Total scam, HMRC do not contact public in this manner.

ADOPTION 4TH QUARTER’S ACCOUNTS

16/36 4th Quarter’s Accounts having previously been circulated were proposed for adoption by Mr Tasker, seconded Mr O’Shea and unanimously agreed.

ADOPTION OF ANNUAL AUDIT ACCOUNTS

16/37 Annual Audit documentation, having previously been circulated, were proposed for adoption by Mr Tasker, seconded Mr O’Shea and unanimously agreed

And signed by the Chairman. A vote of thanks was proposed to the Clerk.

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FERNDALE PARK – USE OF FOOTBALL PITCH

16/38 Mr Tasker informed meeting that there had been some controversy at the Sports Club regarding the younger players, 5 – 8 year olds, using facilities and wanted to encourage use of Ferndale Park. Clerk informed meeting that football pitch had not been used lately by Sports Club but they still retained the key. Mr Tasker informed meeting that the person who held the park key had stated that he would

allow the 5-8year olds to play on Ferndale Park. All agreed that as Council property it was not a third party’s prerogative to give permission to use Council land.

Council agreed that it was right that groups be encouraged to use the facilities on Ferndale Park.

Mr Boothby enquired why the gates to the park were closed over the Bank Holiday weekend. Meeting informed that information received from HBBC informing Council of emergency numbers to contact in light of any incursion, therefore decision taken to close gates. Travellers had encamped at Asda, Fosse Park so there was movement in close proximity to Ratby.

ITEMS FOR INFORMATION

16/39 List of Payments having previously been circulated were proposed by

Mr O’Shea, seconded Mr Hancox and agreed unanimously.

CLERK’S REPORT

16/40 (a) Churchyard – Correspondence received from Mr Milner regarding Churchyard contribution. Accounts have been requested but Mr Milner unable to obtain until forthcoming Friday. On receipt etc., cheque will be issued. (b) Parish &

Community Initiative Fund – confirmation received that Parish Council has been

awarded the sum of £2,365 towards the cost of installing 3phase electricity supply at Ferndale Park. (c) Council already aware the wetpour surface underneath the overhead rotator needs replacing. Quotation obtained from County Council in sum of £7,774 for resurfacing existing surface whole area. As this was considerable sum, agreed to obtain further quotations. (d) Works to trees, hedge laying etc. Earlier today, Chairman and I accompanied Greg Thurlow, Council’s contractor, to walk the sites in village. (i) Brook Meadow –adjacent to old bakery site, lots of debris thrown over on to Council’s land and rubbish in brook. Some Ash trees dying - need work.

Fence broken in places which leads to a ‘no-man’s land’ area. Suggestion made that check be made with Land Registry as to official ownership. (ii) Taverner Drive adjacent to band Room. Dead tree needs felling (iii) BalancePond Field – Trees need attention, Elder tree needs to be cut down, works required to Field Maple. (iv) Ferndale Park – Flower bed- needs clearing, leaving shrubs. Hedge laying along side of car park and at rear of houses backing on to park. (v) Wagtail Close – no ruts observed. Discussion followed and Mr O’Shea pointed out that the ruts were behind Wagtail Close (vi) Community Garden – becoming overgrown, particularly paved area. Contractor pointed out that one shrub needs removing. Whole area needs renewing. (vii) Bottom left-hand corner of park people can gain access through area and can access motorway. Suggest hedge laying existing hawthorn etc., to prevent access. (viii) R54 – Dead Elm trees 3 large 2 small, need felling/removal.

Discussion followed and proposed by Mr Boothby, seconded Mr O’Shea and unanimously agreed that Clerk be given delegated powers to authorise action on trees,

hedges etc., which require immediate action.

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(d) Annual Parish Conference will be taking place on 11th July 2016 at County Hall between 4 and 8pm.

Clerk expressed grateful thanks to Council for support and time allowed.

There being no further business the meeting closed at approximately 8.26pm

Signed as a true and accurate record of the meeting

______

Chairman Date

Attachment No. / Title / Min.Ref. / Page
1 / Mins.last meeting / 16/31 / 1
2 / Planning Applns. / 16/34 / 2
3 / 4th Qtrs. Accounts / 16/36 / 2
4 / Annual Audit A/Cs / 16/37 / 2
5 / List of payments / 16/39 / 3

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LIST OF PAYMENTSAPPENDIX 1

Cheque No. Company Amount Details

104155 ICN Computer Services 58.00 Internet security update Karpersky

104156 T L Bassett I.E 1850.00 Installation electricity cabinet Ferndale

104157 The Post Office 763.57 PAYE (Feb.16)

104158 Mrs L M Fogg 97.84 Reimbursement to Petty Cash

104159 British Telecommunications plc 138.90 Internet charges

104160 P Richards Environmental Services 262.50 Dog waste service

104161 Ratby Methodist Church 38.00 Room Hire Inv.052

104162 Broxap Ltd. 295.14 Replacement litter bin Inv.186773

104163 Leicestershire County Council 7297.20 Inv.26006989 (Resurfacing)

104164 George Walker Ltd. 9.60 Inv.69516

104165 RCC 50.00 Subscription

104166 Leicestershire Footpath Assn. 5.00 Subscription

104167 Ricoh UK Ltd 207.66 Photocopier hire/charges

104168 Flagpole Express Ltd. 235.36 New flagpole Inv.24213

104169 NALC 17.00 Subs. Local Council Review

104170 George Walker Ltd. 11.28 Inv.69675 (concrete mix etc.)

104171 ICN Computer Services 74.00 Ink Cartridges (Canon printer)

104172 T L Bassett I.E 80.00 Inv. 452

104173 Royal Marine Charitable Trust Fund 25.00 Donation (CWF)

104174 The Post Office 763.37 PAYE (Mar.16)

104175 Espo 44.43 Inv.3955835

104176 Tower Mint Ltd. 1083.60 Comm. Medalds (Inv.36210)

104177 Greg Thurlow 6732.00 Inv.RPC 03163 & Inc.RPC6041609

104178 P Richards Environmental Services 210.00 Dog waste service

104179 LRALC 582.15 Annual subs. NALC & LRALC

104180 Ian Fraser CPFA 300.00 Auditor Inv.23

TOTAL £21231.60

DIRECT DEBIT

Gas 116.52 (March & April 2016)

Suez (Sita) 24.12 Skip hire -Ferndale

Salaries 4014.90 Salaries (March & April 2016)

Severn Trent Water 69.46 Water rates (half year)

TOTAL £4225.00