M E M O R A N D U M
TO:William Walsh, CPPB, buyer Manager
DTMB, Purchasing Operations
DATE:September 22, 2011
FROM:Lymon C. Hunter, CPPB
DTMB, Purchasing Operations - MRO
RE:Award Summary and Synopsis for RFPNo. 071I1300247
Paper for Treasury Forms & Booklets
I.Background Information/General:
TheRequest for Proposal (RFP) sought proposals to establish a contract for 35# and 40# paper to be used in the printing of annual Income Tax, Sales and Use Tax, and Michigan Business Tax materials for the Department of Treasury as detailed on the attached listing and on the requisition. Article I provided bidders with information and requirements associated with the RFP.
The RFP was posted on the bid4michigan website for 28 days.
II.Joint Evaluation Committee):
All RFP responses were evaluated by:
Lymon C. Hunter, CPPBDTMB-Purchasing Operations
Vickie CarpenterDTMB – Print & Graphic Services
Darron BirchmeierDepartment of Treasury, Forms & Services
Gregory PawlakDepartment of Treasury, Purchasing
III.Bidders:
A total of 1 bidder submitted a proposal for this RFP by the published due date of September 7, 2011. Bidder isas follows:
Name / CRO / SDV / Address / City / State / MI Business / PassManistique Papers / NO / NO / 14300 Doster Road / Plainwell, MI / YES / YES
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3.4.1Method of Evaluation
Proposals will be evaluated by a Joint Evaluation Committee (chaired by DTMB-Purchasing Operations).
3.4.2Evaluation Criteria
The following chart represents the scoring of the particular factors:
Weight1. / Statement of Work Responses (Article 1) / 55
2. / Staffing (Sections 1.3.3 and 4.1.4) / 20
3. / Prior Experience (Section 4.1.9) / 25
TOTAL / 100
3.4.3Technical and Price Evaluation
(a) Proposals receiving a score of 80 points or more will be considered for award.
(b) Price proposals will only be evaluated from those bidders that the State considers for award in accordance with subsection (a). Evaluation of price proposals includes consideration of a qualified disabled veteran preference. MCL 18.1261 establishes a preference of up to 10% for businesses owned by qualified disabled veterans that are considered for award in accordance with subsection (a).
3.4.4Award Recommendation
The award recommendation will be made for the bidder that: (a) is considered for award in accordance with Section 3.4.3(a), Technical and Price Evaluation; (b) has its price proposal evaluated under Section 3.4.3(b), Technical and Price Evaluation; and (c) in the State's determination, offers the best value to the State.
Evaluation Results:
Please see bid-file for detailed breakdown of bidders’ evaluation summary and technical proposal. See the following tables for all scores.
CRITERIA: / Technical Criteria: / Total:Bidder Name: / Statement of Work (55 pts) / Staffing (20 pts) / Prior Experience (25 pts) / Final Score
Manistique Papers / 50 / 20 / 25 / 95
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Award recommendation is made for Manistique Papers reflective of a final score of 95.0based on Statement of Work, Staffing, Prior Experience and lowest total cost of ownership. See table below for award amounts.
Bidder Name / Address / City/State/Zip/Phone / Award AmountManistique Papers / 14300 Doster Road / Plainwell, MI / 49080 / 269.664.6292
/ $327,660.00
TOTAL: / $327,660.00
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