UCPEA APPOINTMENTS TO END DATE POSITIONS
Titles:All UCPEA Employees Appointed to End Date Positions (full time or part time)
Variables:Part time employment and prorated salary, essential status, start date other thanpayroll date, license and certification requirements and Child Lab teacher
Dear ______:
I am pleased to offer you the full time [or part time variable]position of ______at the University of Connecticut in the Department of ______, School/College of ______with a start date of ______. This position reports to ______and has an annual salary of$______[if part time, use prorated salary variable: http://web2.uconn.edu/hrnew/docs/ol_NTP_Variables.doc]. This position is established with an end date for the period ______to ______. You do not serve a probationary period and must be specifically renewed in order to continue employment beyond ______. Unless you are advised to the contrary in writing, your last day of work will be ______.
You will receive the first biweekly pay check two weeks after the close of the pay period in which you are hired, contingent upon all required documentation being in place.
This offer of employment is contingent upon successful completion of a criminal background check, and your continued employment is conditional upon the timely completion of an approved I-9 (Employment Eligibility Verification Form).
Your specific responsibilities are described in the attached position description and mirror our discussions during your interview. [Insert additional information on the job duties, essential status and license requirementsvariables, if applicable: http://web2.uconn.edu/hrnew/docs/ol_NTP_Variables.doc]
If you accept our offer, we request that you report to Human Resources on Friday [insert payroll date] at 9:00 a.m. to attend New Employee Orientation. [for start date other than payroll date, use variable: http://web2.uconn.edu/hrnew/docs/ol_NTP_Variables.doc] At New Employee Orientation, you will be made aware of State of Connecticut and University policies, complete payroll forms to expedite your first paycheck, begin benefits enrollment and obtain a campus parking permit. To facilitate payroll and benefits enrollment, please bring with you: personal identification noted on the enclosed I-9 Verification Instructions, your marriage/legal union certificate (if applicable) and a birth certificate for each dependent (if applicable). Directions to Human Resources are also enclosed.
It is important to note that new employees are required to make an irrevocable retirement election on or before their first day of employment. Information regarding the retirement election process as well as helpful information regarding the retirement program options is available on the Human Resources website at: http://hr.uconn.edu/retirement-election/. Employees who fail to make a voluntary irrevocable retirement plan selection by the first day of employment will be automatically defaulted into a Plan as described in the resources available on the Human Resources website. The automatic defaults will be irrevocable.
Many of the terms and conditions of your employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA) found at I will be happy to discuss these with you during your initial period of orientation.
You will be issued a University network identifier, known as a NetID, which allows access to various computing services at the University. There are multiple methods by which you may learn your NetID: (1) You will receive a letter via mail to your homeproviding you with your NetID and instructions for activation (your Department will also be informed of your NetID); or (2) Retrieve your NetID by visiting http://netid.uconn.edu; selecting “Find your NetID”; and then selecting “Activate your NetID”. If you have difficulty with any of the above NetID procedures, and need access to University resources, please call the University Information Technology Services (UITS) Help Center for assistance at 860-486-4357 and select option 3. If your NetID is available, they will verify your identity and help you resolve your initial NetID needs. More NetID information can be found at http://netid.uconn.edu.
During your interview, we discussed a work schedule of [days and hours]. There may be additional hours on occasion. Given the nature of our operation and the potential for program expansion, your days and hours of work may have to be changed in the future and you should anticipate this possibility as a condition of employment. We anticipate that you will be based almost exclusively in ______. Any changes to your regular work schedule will be made in accordance with the terms and conditions of your collective bargaining agreement.
You are joining a University hallmarked by a sense of community in which diverse views are welcomed and respected and in which there is a sense of unity which comes from working together to effect constructive change. UConn is Connecticut’s only public research extensive university, a prestigious designation shared by only the nation's top higher education institutions. UConn emphasizes the discovery of knowledge through research and through the dissemination of that knowledge in learning and outreach. We have one goal: assuring the vitality and viability of the University of Connecticut for the benefit of the state and its citizens. We are delighted that you will be joining us in this effort.
Please indicate your acceptance of the offer by signing below and returning one copy of this letter to me, with your original signature, no later than ______.
Sincerely,
______
Authorized Signature(s)
I ACCEPT THIS APPOINTMENT UNDER THE TERMS DESCRIBED ABOVE.
By accepting this appointment I agree to abide by all University policies including, but not limited to, the University’s Code of Conduct.
______
Signature of AcceptanceDate
I am a U.S. citizen/permanent resident or an individual who has proper U.S. work authorization that will not require assistance/visa sponsorship from the University of Connecticut in the future.
I DO require assistance in extending or obtaining work authorization at the University of Connecticut to begin employment on the start date stated in this letter or in the future.
My currentvisa status is:.
My work authorization is valid until: .
If you do require assistance in extending or obtaining work authorization at the University of Connecticut, please contact the International Student & Scholar Services (ISSS) immediately at (860) 486-3855 and /or .
cc:Dean or Director
Department Head
Payroll Department
ISSS (if applicable)
Enclosures:Form I-9, Employment Eligibility Verification http://www.uscis.gov/files/form/i-9.pdf
Position Description
Directions to Human Resources http://www.hr.uconn.edu
Policies for review at http://policy.uconn.edu:
““Code of Conduct” Guide:http://policy.uconn.edu/?p=140
Additional Information
Faculty and Staff Resource Guide (http://guide.uconn.edu/)
Affordable Care Act Notice (http://web2.uconn.edu/hrnew/docs/affordable_care_act_notice_2013.pdf)
Last updated September 2018