ExTAG/138C/DA
September 2008
The Tenth Meeting of the ExTAG to be held
In Paris, France
30th September 2008
Draft Agenda
Please note Monday 29th September 2008 is an ExTAG Training Workshop
ExTAG/139 /Inf IECEx ExTAG Training Workshop to be held in Paris
Monday 29th September 2008
NOTES RELATING TO THE DRAFT AGENDA
Note 1 Delegations are asked to abide by the following rules concerning attendance at the meeting:
Maximum of 3 delegates per accepted ExCB / ExTL (these may alternate with other delegates)
· Representatives of candidate ExCB / ExTL and chairpersons / secretaries of IEC Technical committees TC31 / SC31 - may attend the meeting
· ExTAG discussions may touch sensitive matters that must not be disclosed to manufacturers, users or other organisations that are not ExCBs or ExTLs. Observers are permitted to attend the meeting but may be asked to leave should the Chairman and members of ExTAG believe it to be required.
· All delegations are encouraged to participate during discussions
Note 2 It is intended that the meeting be conducted in English, however allowances will be made for Delegates from non-English speaking countries, including allowing delegations to bring their own interpreter.
Note 3 All ExTAG meeting documents referred to are, or will be, available from the IECEx Website prior to the meeting. However, should you require paper copies of meeting papers please contact the Secretariat no later than 2008 08 29
Note 4 Participants should bring copies of all necessary documentation with them to the meeting.
Note 5 Changes included in this revised Draft agenda are highlighted using a marginal bar
Michel Brenon
ExTAG Secretary
Address:IECEx Secretariat
SAI Global Building
286 Sussex Street
Sydney NSW 2000
Australia / Contact Details:
Tel: +61 2 8206 6940
Fax: +61 2 8206 6272
E-mail:
http://www.iecex.com / ExTAG Secretary
Mr Michel Brenon/LCIE
Tel:+33 1 40 95 5519
Fax:+33 1 40 95 5520
ExTAG DRAFT MEETING AGENDA
1. Opening and Welcome
The meeting will commence at 09.00 a.m. Tuesday 30th September 2008.
2. Approval of the Agenda
Document ExTAG/138B/DA
3. Report of the 25th September ExTAG Meeting Denver 2007
To note the Report of the last meeting held in Denver, September 2007, and subsequent action items from the meeting.
The ExTAG Chairman will report on Denver Action Items.
Document for noting:
· ExTAG/127A/RM Confirmed Minutes of the Ninth Meeting of the ExTAG – Denver, USA
4. Report on ExTAG Paris Training Workshop held Monday 29th September
2008
4.1 Summary and highlighting of the main points from the ExTAG Training Workshop, by the ExTAG Chairman, Mr. Kerry McManama
4.2 Matters and actions arising from the ExTAG Training workshop
Document for noting:
· ExTAG/139/Inf ExTAG Training workshop program.
5. New Applicant Status Short Review.
ExMC Secretary to briefly report on candidate ExCBs and ExTLs
6. Assessment/Re-assessment/Surveillance of ExCBs and ExTLs
6.1 Status review.
6.2 To note ExMC revision of Assessment Procedures, OD 003,
Document for discussion
· ExMC/460/CD – Draft OD 003 Part 2: Procedures for the assessment, surveillance assessment and reassessment of ExCBs and ExTLs (Draft Revision OD 003 Version 1) prepared by Mr Jim Munro, Chairman of Panel of Assessors
6.3 Observations and suggestions to be made to ExMC.
7. Performance feedback from ExCBs and ExTLs (Restricted participation)
(Restricted participation will be timed to be either immediately prior to, or after, the lunch break.)
7.1 Co-operation between IECEx Bodies
Under this item IECEx Bodies will be given the opportunity to discuss their working experiences with other ExCBs and ExTLs.
Suggestions to be forwarded to ExMC
7.2 Operating to IECEx Rules and Operational Documents
Under this item IECEx Bodies will be given the opportunity to discuss their working experiences in using the IECEx Rules and Operational Documents.
Suggestions to be forwarded to ExMC
8. IECEx Website and On-line Certificate of Conformity
An update to be given by the IECEx Secretary noting the expansion of the Online CoC system
9. ExTAG Working Group Status - Review
To review the status of work conducted by the ExTAG Working Groups and to give consideration to the continuance of groups.
9.1 ExTAG ad hoc WG 1 Material Data
This ad hoc Working Group was formed during the Denver 2007 ExTAG Meeting. The aim of this WG is to establish a suitable process for addressing conformity assessment issues with materials for which the physical properties are not directly under the control of the IECEx Certificate holder. (Report from Mr. William Lawrence, Convenor)
For noting:
Convenor to report on matters and actions arising from the ExTAG ad hoc WG1 Meeting held in Paris 28th September 2008
9.2 ExTAG ad hoc WG2 Guidance for "Good working practices for IECEx Working Groups
During the Denver 2007 ExTAG meeting it was decided that ExTAG/109/CD be converted into a Guidance Document. The meeting also decided that this work should be ongoing to include the ExMC. An Ad hoc ExTAG Working group was formed to complete this work. The Convenor of this WG is Mr. Evans Massey.
Document for noting and discussion:
ExTAG/141/R Report on Ad Hoc WG 2 Good working practices for IECEx Working Groups
OD 031/V1 Guide for Good Working Practices for the Management of IECEx Scheme Working Groups.
9.3 ExTAG WG1, Preparation and maintenance of ExTRS
9.3.1 Status of ExTRs
Working Group 1 is tasked to create, revise and update the Ex Test Reports to be used within the IECEx Scheme. The work is ongoing.
To receive a report from WG1 Convener, Mr Paul Kelly, on progress
9.3.2 Revision of OD 010/V1
The revision of OD 010/V1 Operational Document “Guidance for the Preparation of IECEx Test Reports (ExTRs) by IECEx Certification Bodies (ExCBs) and the Processing of ExTRs by Receiving ExCBs”
To receive a report from Convenor of ExTAG WG1 Mr Paul Kelly, on progress
9.4 IECEx TAG WG2 Interpretations and Technical Enquires
The members took the decision, during the Brdo 2004 Meeting, to disband WG2 as an ExTAG WG.
9.5 IECEx TAG WG3 Documentation and Drawing Requirements
Working Group 3 was convened to produce a document to assist manufacturers in the preparation of drawings and documentation to be submitted with an application for certification. The work is ongoing.
Documents for noting:
ExTAG/150/R WG3 – OD017, Drawing and Documentation Guidance for IEC Ex Certification - Activity Report 2008
OD 017/V3 Drawing and documentation Guidance for IECEx Certification
9.6 IECEx TAG WG4, Uncertainty of Measurement
Working Group 4 was set up to build a proposal concerning the uncertainty of measurement and the use of test data in test reports. The work is ongoing (Report by Mr David Stubbings, Convenor)
Documents for consideration:
ExTAG/135/CD Draft Ex OD012/Version 2 - ExTAG Guide for Application of Uncertainty of Measurement to conformity for laboratory tests carried out under the IECEx Scheme
IEC Guide 115 Application of uncertainty of measurement to conformity assessment
9.7 IECEx TAG WG5 Verification of compliance to referenced Standards
During the Buxton 2005 Meeting it was found that the scope of ExTAG WG 5 overlapped with ExTAG WG 6 therefore the merging of these groups was proposed and agreed. ExTAG WG 5 is thereby disbanded and the former Convenor, Mr Paul Kelly, is now a member of ExTAG WG6.
9.8 IECEx TAG WG6 Procedures for testing at other locations - Verification of compliance to referenced Standards
Working Group 6 was formed as a result of discussions held during the 2003 ExTAG Budapest Meeting. The Working Group first met in Budapest in 2003 and reported to the ExMC Budapest Meeting. An initial Operational Document
OD 024 IECEx Rules of Procedure covering the use of “Other Testing Laboratories” for the purpose of third party assessment and certification was prepared for the 2006 Shanghai Meeting. After considerable discussion by the ExTAG it was recommended that the document required further work and hence was withdrawn. During the Denver 2007 meeting members accepted WMTL preferring to postpone RMTL.
Due to increased work commitments of the existing Convenor nominations are sought for a replacement convenor of this ExTAG WG.
Members to receive a progress report from the ExTAG WG6 Convenor
9.9 IECEx TAG WG7- The exchange of informationbetween ExCBs of “Manufacturer’s Proprietary Information”
The members took the decision, during the Denver 2007 Meeting, to disband WG7 as an ExTAG WG.
9.10 ExTAG WG8 Common Assessment of IS Equipment and Systems
Working Group 8 was formed as a result of discussions held during the ExTAG meeting in Brdo, 2004. WG8 prepared OD 021/V2. Guidance document for the Assessment of IS equipment and Systems. During the ExTAG Denver 2007 meeting it was agreed that OD21/V2 be kept as a guide for IEC 60079-11Ed. 4 but considered that IEC 60079-11 Ed. 5 is complete enough and therefore no update is required.
Document for noting:
OD 021/V2 Guidance document for the Assessment of I.S systems and equipment
9.11 ExTAG WG9 Ex 's' requirements
Working Group 9 was formed as a result of discussions held during the 2005 Buxton ExTAG Meeting. The terms of reference are to develop a common set of requirements that enables ExTRs and CoCs to be issued under the category of Ex 's' special protection.
To receive a report from Professor JianpingXu , Convenor
Document to be considered:
ExTAG/132/CD Equipment for gas and dust explosive atmospheres – Special protection “s”
9.12 ExTAG WG10 Proficiency Testing
It was decided during the ExMC Denver 2007 Meeting that it would be more appropriate for ExMCWG 9 to become an ExTAG WG with Dr Klausmeyer to remain convenor.
Document to be considered:
ExTAG/146/R Report from Dr Uwe Klausmeyer, Convenor ExTAG WG 10, Proficiency Testing
10 ExTAG Technical Discussions relating to the Certified Equipment Programme (IECEx02)
10.1 ExTAG Decision Sheets
10.1.1 To note updates to the current list of ExTAG Decision Sheets
The following document provides a listing of current ExTAG Decision Sheets and is issued for information to ExTAG Members.
Document for noting
ExTAG/144/Inf A list of ExTAG Decision Sheets approved since the Denver 2007 Meetings
10.1.2 Maintenance of Decision Sheets
As part of ongoing maintenance the Secretariat draws the attention of members to Decision Sheets that are now five years old. These documents are included for consideration and a final recommendation as to whether they are still current or should be removed.
Documents for consideration
DS 2003/003 Assessment of infallible safety shunt assemblies
DS 2003/02 ExTAG decisions and recommendations: Proposal for a procedure to generate, discuss and finalise them
DS 2003/01 Limitation of RF power Status of document:
10.2 ExTAG Decision Sheets under discussion
10.2.1 Proposal 1 from TestSafe (AU)
TestSafe (AU) has prepared the following document for discussion/consideration
Document for consideration/discussion:
ExTAG/136/CD Revision of ExTAG Decision Sheet DS 2004/006
10.2.2 Proposal 2 from TestSafe (AU)
TestSafe (AU) has prepared the following document for discussion/consideration
Document for consideration/discussion:
ExTAG/137/CD Revision of ExTAG Decision Sheet DS 2006/002
ExTAG/145A/CD ExTAG Industry Discussion Request – Unspecified Ex Certified Components
10.2.3 Draft decision sheet concerning limiting components for voltage limitation of IEC60079-11
Draft document to be presented by Dr Johannsmeyer of PTB
Document for discussion
ExTAG/148/CD Draft Decision Sheet Application of clause 7.5.3 for series limiting components for voltage limitation of IEC 60079-11
10.2.4 Update concerning ExTAG/130/CD
In light of comment received on ExTAG/130/CD, and after consultation with the ExTAG Chairman, a decision was taken to refer matters relating to the following documents to TC31. The Chairman of TC31, Mr. Jim Munro, will report.
Documents for noting/discussion:
ExTAG/130/CD Draft Decision Sheet - Totality of equipment to be suitable for hazardous area installation when issuing IECEx certificates
ExTAG/133A/CC Compilation of Comments received concerning document: ExTAG/130/CD: –Totality of equipment to be suitable for hazardous area installation when issuing IECEx certificates
ExTAG/143A/CD Updated Initial response from TC 31 Maintenance Team regarding the IEC Standard IEC62013 Caplights, and EXTAG documents ExTAG/130/CD and ExTAG/133/CC.
10.3 Listing of manufacturer’s drawings
The following document relating to manufacturer’s drawings was prepared by FM (US) for discussion
Document for noting/consideration
ExTAG/140/CD Discussion Paper - Lack of an Authoritative Source for “Manufacturer’s Documents”
11. ExTAG Discussions relating to the Certified Service Facility Programme (IECEx 03)
The ExMC Secretary will discuss the implementation procedure for the initial Application Fee and Annual Fee structure for Certificates issued within the IECEx Certified Service Facility. He will also discuss the invoicing of fees.
Documents for noting
OD 019/Version 4 IECEx Participation and Scheme Fees
12. Industry discussion items
12.1 Industry discussion item requested by The South African Flameproof Association
Document for discussion:
ExTAG/142/CD Industry discussion request item Group 1 Mining
12.2 Industry discussion item requested by Baldor Electric Company
Document for discussion/consideration
ExTAG/149/CD Conformity Assessment of Material’s Physical Properties
DS 2008/002 CTI Testing
DS 2008/004 Acceptance of test data
13. New topics (suggestions for topics to be dealt with during the next ExTAG Meeting)
14. Contact with other International and Regional Bodies – Status review
14.1 Report from Scheme’s officers
ExTAG Chairman and IECEx Officers to report
14.2 CAB/ILAC Cooperation
Review on ILAC Issues (Report by Mr C. Agius).
16. ExTAG Chairman
Mr Kerry McManama, currently serving as the ExTAG Chairman, and sole nominee for ExMC Chairman, has indicated that should his appointment as IECEx Chairman be approved, he would, in order to concentrate on his new duties, wish to step down as ExTAG Chairman. Therefore, ExTAG will be asked for a replacement nomination for ExTAG Chairman, should this occur.
Document for noting:
ExMC/436/Inf Call for Nominations for consideration as IECEx Chairman
“Nomination from the United States of America”
17. Matters for proposal to ExMC
18. Other Business
ISO/IAF
To note the schedule for implementation of accredited certification to ISO 9001:2008
Document for noting
· ExMC/474/InF - ISO and IAF announce schedule for implementation of accredited certification to ISO 9001:2008
19. Confirmation of next meeting, year and place
(Normally aligned with ExMC meeting)
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