THREE RIVERS DISTRICT COUNCIL

At a meeting of the Leisure and Community Policy Panel held in the Penn Chamber, Three Rivers House, Rickmansworth, on Wednesday 4 October 2005 from 7.30pm to 9.20pm.

Present:Councillors:Steve Drury (Chairman), Gladstone Providence (Vice-Chairman), Tony Barton, Susan Bartrick, Alison Scarth, Len Tippen and Brian White

Officers:Chris Hope, Head of Leisure Services

Patrick Martin, Project Manager

David Barrett, Building Surveyor

James Baldwin, Principal Solicitor

Ami Beeton, Principal Committee Manager

Also in attendance:- Councillors Ann ShawOBE and Chris Whately-Smith.

L.PP29/05MINUTES

The Minutes of the meeting held on 7 September 2005 were confirmed as a correct record and signed by the Chairman.

L.PP30/05FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – JULY 2005 (MONTH 4)

Members were asked updated on the three-year medium term financial plan and the position on the current year’s budget for the period ending on July 2005.

ACTION AGREED:

that the report be noted

L.PP31/05MATTERS ARISING FROM THE EXECUTIVE COMMITTEE

This report provided Members with information on matters arising from the Executive Committee that are within the remit of the Policy Panel.

Members were updated in relation to paragraph 2.1, the decision of Woodside Leisure Complex, the decision had been called in and had been scrutinised by the Scrutiny Panel, who had recommend to the Executive Committee that the item be referred to the Leisure and Community Policy Panel for consideration.

Chris Hope, Head of Leisure Services advised Members that Watford Borough Council were holding a briefing for Members on the Woodside Leisure Complex on the 17 October. It was suggested that five Members from Three Rivers attend and that these Members would be The Leader, the Portfolio holder for Leisure and Community, the Chairman of the Leisure and Community Policy Panel and the two group spokesman from the Leisure and Community Policy Panel.

ACTION AGREED:

that the report be noted

L.PP32/05POLICY PANEL’S WORK PROGRAMME

Members considered the Policy Panel’s work programme.

ACTION AGREED:-

that the Panel’s Work Programme be noted and amended as detailed

Add – Woodland Management Plan to future meetings.

L.PP33/05EXCLUSION OF PRESS AND PUBLIC

ACTION AGREED:-

that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs9 of PartI of Schedule12A to the Act.

L.PP34/05WILLIAM PENN LEISURE CENTRE REFURBISHMENT –DESIGN TEAM APPOINTMENT

This report recommended the appointment of a design team for the refurbishment of William Penn Leisure Centre.

ACTION AGREED:-

That the Executive Committee be asked to agree: -

(1)the appointment of WS Atkins as the design team for the refurbishment of William Penn Leisure Centre subject to contract, and that the Executive Committee notes the revised outline cost estimate as described in (5.1) above;

(2)that officers continue to closely manage cost estimates, and that a further report be submitted to the Panel and Executive Committee on the re-phasing and potential review of the capital allocation for the design work and construction stage;

(3)that public access to the report be denied until Executive Committee minutes publication, and

(4)that public access to the decision be denied until Executive Committee minutes publication.

L.PP35/05LEISURE FACILITIES MANAGEMENT CONTRACT

This report informed Members of the evaluation process and recommended outcome following tendering of the Leisure Facilities Management contract, and recommended a preferred bidder and reserve bidder for final evaluation and negotiation.

ACTION AGREED:-

That the Executive Committee be asked to agree: -

(1)the handover of management of the Fairway Inn under the Leisure Facilities Management Contract take effect from 1 January 2006, not 1 January 2008;

(2)Hertsmere Leisure be considered the preferred bidder for the Leisure Facilities Management contract;

(3)Leisure Connection be considered the reserve bidder for the Leisure Facilities Management contract;

(4)Gravesham Community Leisure and Community Leisure Services are informed that their bids have been unsuccessful;

(5)The Director of Leisure and Environment, in consultation with the Leader of the Council and Portfolio Holder for Leisure and Community, is instructed to undertake further evaluation and negotiation with the preferred and reserved bidders as required;

(6)A final recommendation for the appointment of the Leisure Facilities Management Contract, and the length of its term should be brought to the November 2005 cycle of meetings;

(7)That public access to the report be denied until issue resolved, and

(8)That public access to the decision be denied until publication of Executive Committee minutes

CHAIRMAN

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