DunedinHospitalRedevelopment:Stage 1
ProgressReport
Author / KieranReillyReportDate / 16February2016
DocumentLocation / LotusNotesDHBHospitalRedevelopmentsFiling/DunedinHospitalRedevelopment/KeyDocuments
ReportNumber / 12
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ThisdocumentisbeingsubmittedtotheSouthernPartnershipGroupviathefollowinggroup(s)forreview:ChrisFleming,InterimSDHBCEO
MhairiMcHugh,ManagerCapitalandOperating,MoH / 17/02/2017
1)Project Objective
Themainobjective for thenextyearisto preparea longandshortlist ofoptionsaspartoftheIndicativeBusinessCaseandarecommendedpreferredway forward totakeintothe DetailedBusiness Case.
2)CurrentProgress
a)Projectobjectives
Withinscope? / YesOntime? / Atrisk
Onbudget? / Yes
Anysignificantrisks? / Yes.
b)Activitysincelastreport
Thisreport shouldbereadinconjunctionwiththeother progressreports. Theprojectteam’sfocus hasbeenondetermining the way forwardfor workingupthedetailontheshort listofoptionsthatwereidentified In Decemberandconfirming thespecificarrangementsfor completionoftheIBCinJune.
FurtherplanningfortheDetailedBusinessCasewillbeundertakeninMarch.
ArrangementsforundertakingamarketsoundingandGateway1 arebeingprogressedwithTreasury. I
c)Scopechangessincelastreport
Furtherplanningfor completionoftheIndicativeBusinessCasehasbeenundertaken.Asaresult some ofthemilestonedatesin Section 3for MayandJunehavebeennowbeenconfirmed.
d)Issuesarisingsincelastreport
Therehasbeen a3 weekdelayin the commencement oftheQuantity Surveyor–theyheldtheir firstdiscussionswithother team memberson17February 2017.
Logistics willbe a challengethroughout theproject.Thismonthadditionalworkshopsandmeetingshavebeenset upto helpconfirm thescopeofthelonglistoptionsandprogress workonthebasecase.Keymeetingdatesforthe yearhavebeenscheduled.
3)Milestones
# / MilestonesStage1 / TargetDate / Actual/CommentB / IndicativeBusinesscase
RFP-IBC
1. / RFPsforBusinessCaseWriterandHospitalPlannerpostedonGETSandAconex / 3June2016 / Complete
2. / EvaluationPanelsconvened / 11-15July2016 / Complete
3. / Approvaltonegotiatewithpreferredrespondents(SPGandMOH) / 26July2016 / Complete
4. / Contractscommence / 8August2016 / Complete
IndicativeBusinessCasePlanningPhase
5. / CompletedevelopmentofafinancialmodelframeworkforSouthernDHB / 29Sept2016 / Complete
6. / DraftDetailedServicesPlan:PartB(Deliverable4-Sapere)producedforconsultation / 27Oct2016 / Complete
7. / FinalDetailedServicesPlan:PartB(Deliverable4-Sapere)toSPG / 29Nov2016 / Approved–finaleditundertaken
8. / Longlistofoptions / 20Dec2016 / Complete
9. / MarketsoundingforPPP(ifrequired) / 11April2017 / Teleconferenceheldtoconfirmarrangements
10. / ShortlistofoptionsanddraftIBC / 5April2017
11. / SPGpresentationonprogresswithdraftIBC / 2Mayand30May
2017
12. / Gateway1Review / May2017 / Teleconferencescheduledtoconfirmarrangements
13. / IndependentQualityAssurance / TBC
14. / ConsultationwithSDHBandMoHstakeholders / May2017
15. / FinalIBC / 6June2017 / ForSDHBFREreviewon13June2017
16. / SPGreviewofIBC / 27June2017 / SPGapprovalrequired
17. / CICReview / 19July2017
Thesetimeframesdonot includeanyreviewsbythe CapitalInvestment Committeenorsignoffs(whererequired) bythe MinistersofHealthandFinanceor Cabinet.
4)Budget1
ThefiguresbelowareuptotheendofJanuary 2017against theapprovedtwoyearbudget.
2
1TravelandaccommodationrelatestoMoHstafftravel.CostsforSPGandconsultantsareincorporatedintheirrespectivelineitems.
5)Risks
Thetoprisksintheriskregisterarelistedbelow.Highrisksarethose thathavebeenidentifiedwiththepotentialtodelayprogressoftheprojectand/orimpact ontheabilitytoachievethedeliverables.
6)Recommendations
ItisrecommendedtheSouthernPartnershipGroup(SPG):
a)Noteanddiscussthisprogressreport.
b)Noteadedicatedprojectco-ordinatorisbeingappointedbyMoHtosupportthisproject.
c)DiscussarrangementsforcontractorsintheDBCphase.
d)Discusshowthesettingofanelectiondaterelatestoprovisionofadvice.
e)NotereviseddraftToRforSPGwillbecirculatedpriortotheMarchSPGmeetingforreviewanddiscussion.