Temporary Taking Part Officer Application Pack

Temporary Taking Part Officer Application Pack

Heart n Soul is an award winning creative arts company. We are looking to recruit a temporary Taking Part Officer to help us manage our creative arts activities for people with learning disabilities.

The role will cover for our Taking Part Officer while they cover for our Project Manager while she is on maternity leave.The role is for a minimum of 6 months and a maximum of 12 months starting in March 2017.

This pack contains a profile of Heart n Soul, job description and application form. For further information about Heart n Soul please see our website:

To apply, please complete the application form and return to:

Alternatively, you can post your application and monitoring forms to

General Manager

Heart n Soul

Douglas Way

Deptford

London

SE8 4AG

For further information, please callSarah Ewans, General Manager on 020 8694 1632.

Closing date: 5pm on 27 January2017

Interviews: 8 February 2017
1. About Heart n Soul

Heart n Soul is an award-winning creative arts company based in South East London.
We aim to transform the lives of people with learning disabilities by enabling them to discover their creativity and grow self-confidence, ambition and independence.
We achieve this through interconnected programmes of art, taking part, training and sharing activity for people with learning disabilities aged 10-65+.
Activities include regular high quality creative sessions for young people (Do Your Own Thing) and adults (Allsorts), artist development and production, performance and touring opportunities, and popular inclusive club nights held in mainstream venues. People with learning disabilities inform and shape our work as artists, participants, volunteers, staff and trustees.
We reach over 30,000 people per year in live events, creative sessions and online.
Heart n Soul is a company limited by guarantee and a registered charity. Our annual turnover is £800,000.
We receive about a third of our income from Arts Council England. We raise the remainder from ticket sales and other earned income, donations from individuals and grants from charitable trusts and foundations.

2. Job Description

The Taking Part Officer (temporary) will be responsible for the management of Allsorts, Heart n Soul Choir and Heart n Soul Soundlab:

Allsorts: Our participatory arts project co-produced by adults with learning disabilities, where they try new arts activities, meet new people and have fun. Allsorts is a day event held 24 times a year in 4 seasons of 6 weeks. It includes a wide range of art forms.
Heart n Soul Choir: The choir meets 24 afternoons a year and performs at community events.
Heart n Soul Soundlab: Our innovative digital music-making project that explores ways of using technology to encourage people with learning disabilities to create sound and music experiences. We run 4 PlaySpace events each year with music technology companies.

They will report to Heart n Soul’s General Manager.
The role is 28 hours a week, over 4 days.

Responsibilities:
Allsorts (1.5 days)

To organise Allsorts Co-producer meetings.
With the Artistic Director, to support Co-producers to develop themes and activities for each Allsorts season.
With the Artistic Director, to identify artists to lead and support creative sessions.
To arrange all logistics including room bookings, technical support, materials, Lewisham transport and carers.
With the staff team, to identify local organisations and services to visit Allsorts.
To arrange pre-season planning meetings and an evaluation meeting after each season for the events team, and prepare materials for the meetings.
To work alongside the General Manager to review and implement risk assessment and safeguarding procedures.
To work with the General Manager and Administrative Assistant to recruit project team members including Event Assistants and volunteers.
To support progression for Allsorts participants to move onto other Heart n Soul activities, in coordination with the Project Manager and Artistic Director.
To be an Event Assistant at each Allsorts event.
To enter all data on participants, artists, volunteers, project team and activities on the website.

Choir (0.25 days)

To schedule and put in place all arrangements for choir sessions.
To be the main point of liaison with the Choir Leader.
To manage any Choir performances as they arise.

SoundLab (1.5 day)

To work with the Creative Associate, SoundLab Associate and Project Manager to plan and review project activities.
To oversee the scheduling of and preparations for all project activities, working closely with the Creative Associate and SoundLab Associate.
To schedule and coordinate preparations for SoundLab advisory group meetings.
To keep oversight of progress against all activities and raise any issues to the relevant members of the project team.
To maintain all records and evaluation data required by Youth Music and any other funders.
To be the operational point of liaison with Youth Music, informing them of any changes to budgets or agreed activities.
To prepare reports for Youth Music and other funders, with the support of the Creative Associate and General Manager

Deptford Club Nights (tbc) (0.75 days)

Working with the Creative Associate and with advice of the Project Manager, to plan, schedule and put in place all arrangements for Deptford Club Nights.
To oversee all logistics and arrangements with venues.
To agree and coordinate personnel required with the Creative Associate and General Manager.

Project Management (all projects above)

To implement Heart n Soul project management systems.
To manage and monitor agreed project budgets, keeping up to date records of income and expenditure – provide budget updates
To ensure that all contracts are issued in good time
To support the implementation of monitoring and evaluation processes
To ensure that individual and project data is entered fully on the database.
To work with the Communications team on recruitment to projects, outreach, publicity and communications copy and materials
To work with the Artistic Director, Creative Associate and General Manager to draft funder reports
To coordinate and administer projects – personnel, logistics, venues, materials, equipment, volunteers, administration, training
Day to day management of artist, participant and venue relationships
To represent the interests of Heart n Soul at meetings with stakeholders and partners as required.

Team duties

To take part in team meetings
To contribute to the smooth-running of the office and organisation
To operate within Heart n Soul’s policy guidelines at all times
To undertake any other duties reasonably requested by the Artistic Director

3. Person Specification:

Knowledge and experience

A minimum of 2 years of experience in the arts/participation sector
Clear track record in building and managing positive working relationships and supporting others to achieve results
An understanding of and commitment to Equal Opportunities principles and practice

Skills

Excellent interpersonal skills
Excellent all-round communication skills
Strong team working skills
Excellent organisation skills, conscientious and accurate, with good attention to detail
Good time management and ability to work multiple priorities to deadlines and well under pressure
Good IT skills
Good financial management skills
Highly motivated

Desirable

An understanding of working with people with a learning disability and their families, carers and support networks.

This role is subject to an enhanced Disclosures and Barring Service check.

Application Form

Please use BLACK ink or type, as this form will be photocopied

Please return this form to:

Email:

Post: Heart n Soul, The Albany, Douglas Way, Deptford, London, SE8 4AG

Please mark envelopes or include as the email subject header REF: Taking Part Officer

Applications must be received by: 5pm on 27 January 2017

Name

Address

Postcode

Home/work phoneMobile phone

Education and training

Dates attended / Name and address of school/college/ institution / Subject and qualifications gained (if any)

Relevant professional development/Short courses attended

Work history

Dates / Name and address of organisation / Services provided/main responsibilities

Why are you interested in this role and what can you offer?

Please use this space to tell us about your skills and experience - use no more than two sides of A4, with a minimum of 14 point font size. Please think about the job description and person specification and tell us how you could meet our needs.

References

Please give the details of two people who we can contact to find out more about your work. We will not contact your referees until after any interview.

Name

Reference 1 / Reference 2
Address / Address
Phone / Phone
Email / Email
How do they know you? / How do they know you?

Is there any other information that you want to or should tell us? (if yes, please give details)

The information I have given in this application form is honest and truthful.

Signed: Date: