Sub-delegations to Council officerS from the General Manager – OCTOBER 2015
PO Box 240, BURWOOD NSW 1805
Suite 1, Level 2, 1-17 Elsie Street, BURWOOD NSW 2134
Phone: 9911-9911 Fax: 9911-9900
Email:
Website: www.burwood.nsw.gov.au
Public Document
Approved by the General Manager: 8 October 2015
Trim No.: 15/44061
Version No.: 7
Ownership: Governance
Sub-delegations to Council Officers from the General Manager
1. Access to Information 4
2. authorised officers 5
3. Approval to Occupy 7
4. Banking 7
5. Bank guarantees 7
6. Bookings 7
7. Building and Development fee refunds 8
8. Building and SECURITY Deposits – Development applications 8
9. Certificates 8
10. Cheque Signatories 9
11. Community halls security deposit 9
12. Councillors’ Expenses 9
13. Consultants 9
14. Court or Tribunal Proceedings 10
15. damage deposits 10
16. Development Applications 10
17. Debtors 11
18. Entry into Premises 11
19. Local Emergency Management 12
20. Existing Use Rights 12
21. Expenditure 12
22. Grant Applications 13
23. Heritage Act 1977 13
24. Hoardings 13
25. Inspections and Investigations 13
26. Legal Advice 14
27. Local Environmental Plans, Development Control Plans and CONTRIBUTION PLANS Making of 14
28. Media contact 15
29. Mobile Phones 15
30. Orders/Notices/INFRINGEMENTS 15
31. Outdoor Eating Areas – Licence Agreements 16
32. Parks 16
33. Payroll 16
34. Payment Authorisation 16
35. Petty Cash Reimbursements 16
36. Permits 17
37. Personnel 17
38. Public INTEREST Disclosures 19
39. Public Officer 19
40. Rating Matters 19
41. Receipt of Goods 20
42. RECEIPT of Money 20
43. Records 20
44. Statutory Returns – Director of Planning and Environment 20
45. Strata Schemes (Freehold Development Act 1973) 20
46. Strata Schemes (Leasehold Development Act 1986) 20
47. Subdivision Applications 20
48. Traffic Committee 20
49. Trees 20
50. Unclaimed Money 21
51. Waste Services Matters 21
Version No. 7
Page 60 of 60
Sub-delegations to Council Officers from the General Manager
Purpose
To devolve accountability to the Council Officer responsible and to remove the uncertainty associated with limit of authority, responsibility and accountability which will improve Council’s service through speedier resolution for the organisation and customer needs.
Background
Under Section 377 of the Local Government Act 1993 (the Act), Council may, by resolution, delegate to the General Manager certain functions , and further, under Section 378 of the Act, the General Manager may sub-delegate any of the functions to other employees of the Council. As such, the Act clearly separates the responsibility of the elected Council to define policy and of the General Manager and staff to operationally implement the Policy.
In formulating these sub-delegations, the principle that has been followed is that decisions, actions, authorities etc., should be sub-delegated to the lowest level practicable, thereby balancing the customer’s need for an expeditious result with the Council’s requirement for a considered and informed decision to be made at all times.
The benefits of these sub-delegations are that they devolve accountability to the Council Officer responsible for initiating and actioning the necessary outcomes (i.e. single point accountability) and remove the uncertainty sometimes associated with lines of authority, responsibility and accountability.
Authority of COUNCIL Officer Acting in a Higher Position within the Organisation Structure /A Council Officer acting in a higher position assumes the sub-delegations of that higher position.
GENERAL INFORMATION
Budget
Council Officers can only authorise expenditure within their own Business Unit/Team budgets and must ensure that there are sufficient funds available.
Council Officers cannot authorise or sign matters relating to their own expenditure or personal affairs.
Extent of Delegations
Council Officers utilising delegated powers under the authority of this document will be held responsible and accountable for any outcomes. Managers within the organisation will be advised and given the opportunity to respond, if any difficulties arise as a result of these sub-delegations. These sub-delegations apply to the lowest possible officer within the organisation structure. An officer holding a higher position within the organisation structure and having direct reporting line to the delegated position will also be entitled to carry out that sub-delegation.
DELEGATED MATTER / DELEGATED TO (POSITION TITLE) /
1. Access to Information
Government Information (Public Access) Act 2009
Informal Application Determination / Governance Officer
Determination of Applications – Both formal and informal / Public Officer (DGM – Corporate, Governance and Community) - (In the absence of DGM -Corporate, Governance and Community, DGM -Land, Infrastructure and Environment will assume the responsibility of Public Officer).
Approval of Refunds / Governance Officer
Privacy and Personal Information Protection Act 1998
Determination of Applications / Deputy General Manager Corporate, Governance and Community
Health Records and Information Privacy Act 2002
Determination of Applications / Deputy General Manager Corporate, Governance and Community
2. AUTHORISED OFFICERS
Public Health Act 2010 / Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Local Government Act 1993 / Law Enforcement Officers
Parking Patrol Officers
Compliance Co-ordinator
Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
Manager Building and Development
Companion Animals Act 1998 / Law Enforcement Officers
Parking Patrol Officers
Compliance Co-ordinator
Boarding Houses Act 2012 / Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Compliance Co-ordinator
Law Enforcement Officers
Environmental Planning and Assessment Act 1979 / Law Enforcement Officers
Compliance Co-ordinator
Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
Manager Building and Development
Senior Town Planner
Executive Planner
Manager Strategic Planning
Executive Strategic Planner – Heritage Advisor
Senior Strategic Planner
Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Food Act 2003 / Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Compliance Co-ordinator
Impounding Act 1993 / Law Enforcement Officers
Parking Patrol Officers
Compliance Co-ordinator
Library Act 1939 / Senior Manager Community and Library Services
Library Services Co-ordinator
Team Leader – Collections and Access
Team Leader – Community Engagement
Multicultural and Local Studies Librarian
Reference Technology Librarian
Children’s and Early Literacy Librarian
Reference Librarian
Acquisitions and Serials Officer
Learning Experiences Officer
Home Library and Disabilities Officer
Collections and Quality Assurance Officer
Children’s and Early Literacy Officer
Lending Services Officer
Multicultural Services Officer
Collections and Quality Assurance Support Officer
Learning Experience Support Officer
Protection of the Environment Operations Act 1997 / Law Enforcement Officers
Parking Officers
Compliance Co-ordinator
Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Noxious Weeds Act 1993 / Law Enforcement Officers
Compliance Co-ordinator
Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Roads Act 1993 / Assets Officer
Law enforcement Officers
Parking Officers
Compliance Co-ordinator
Traffic Engineering Officer
Engineer Traffic and Design
Manager Traffic and Transport
Senior Manager Assets and Design
Manager Design
Senior Manager Construction and Operations
Manager Civil Construction and Maintenance
Senior Development Engineer
Design and Drainage Engineer
Road Transport Act 2013 / Law Enforcement Officers
Parking Officers
Compliance Co-ordinator
Swimming Pools Act 1992 / Law Enforcement Officers
Compliance Co-ordinator
Environmental Health Officer
Senior Environmental Health Officer
Manager Environment and Health
Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
Manager Building and Development
3. Approval to Occupy
Occupation Certificate / Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
4. Banking
Processing of Electronic Funds Transfers (EFT) / Financial Operations Accountant
Accountant
Financial Management Accountant
Chief Finance Officer
Deputy General Manager Corporate, Governance and Community
5. Bank guarantees
Release of / Senior Development Engineer
6. Bookings
Process hall, tennis court and Woodstock Park bookings and produce invoices / Manager Customer Service and Records
Administration/Technical Assistant – Customer Service
Processing of Booking Refunds / Administration/Technical Assistant – Customer Service
Approval of Booking Refunds and Overpayments / Manager Customer Service and Records
Approval of Booking Refunds and Overpayments Enfield Aquatic Centre / Senior Manager Community and Library Services
7. Building and Development fee refunds
Processing of Refunds / Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
Approval of Refunds / Manager Building and Development
8. Building and SECURITY Deposits – Development applications
Processing of Building and Security Deposits / Area Building Surveyor
Senior Health and Building Surveyor
Special Projects Officer
Senior Development Engineer
Approval of Building and Security Deposits / Financial Operations Accountant
Financial Management Accountant
9. Certificates
Construction
Rejection on the grounds of incomplete documents / Administration/Technical Assistant – Customer Service
Release of where all perquisites are met / Administration/Technical Assistant – Customer Service
Refusal to release where insufficient information is supplied / Administration/Technical Assistant – Customer Service
Approval and Refusal Class 1 and 10 Buildings / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Approval and Refusal Class 2-9 Buildings less than $2,000,000 / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Approval and Refusal Class 2-9 Buildings over $2,000,000 / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Decision by Council / Manager Building and Development
Refund of Construction Certificate / Manager Building and Development
Building – Section 149D Environmental Planning and Assessment Act 1979 / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Occupation / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Essential Services – Fire Safety / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Expenditure – Grant Funding / Chief Finance Officer
Deputy General Manager Land, Infrastructure and Environment
Subdivision / Manger Building and Development
Section 88G Drainage Systems / Senior Manager Assets, Property and Building
Senior Manager Assets and Design
Senior Development Engineer
Section 603 Rates and Charges
Production of / Financial Operations Officer
Signing of / Financial Operations Accountant
Processing of Refunds / Manager Customer Service and Records
Approval of Refunds / Financial Operations Accountant
Financial Management Accountant
Section 149 - Planning
Production of / Administration/Technical Assistant – Customer Service
Sign of / Manager Building and Development
Processing of Refunds / Manager Customer Service and Records
Approval of Refunds / Manager Building and Development
Section 735A (Outstanding Notices) / Senior Health & Building Surveyor
Special Projects Officer
Area Building Surveyor
Subdivision Certification / Manager Building and Development
10. Cheque Signatories
Accountant
Financial Operations Accountant
Financial Management Accountant
Chief Finance Officer
Deputy General Manager Corporate, Governance and Community
11. Community halls security deposit
Refund of Deposit / Manager Customer Service and Records
12. Councillors’ Expenses
Approve reimbursement of Councillor Expenses Claims / Governance Co-ordinator
Deputy General Manager Corporate, Governance and Community
13. Consultants
Appointment of / Deputy General Manager Corporate Governance and Community
Deputy General Manager Land, Infrastructure and Environment
14. Court or Tribunal Proceedings
Offence arising under the Environmental Planning and Assessment Act 1979 and/or the Local Government Act 1993 / Senior Manager Compliance
Manager Building and Development
Enforcement of Orders made by Burwood Council under the Environmental Planning and Assessment Act 1979 and/or the Local Government Act 1993 / Senior Manager Compliance
Manager Building and Development
15. damage deposits
Release and Refund of / Senior Development Engineer
Release of Council Infrastructure / Assets Officer
Restorations Officer
16. Development Applications
Rejection of Development Applications on the grounds of incomplete documents / Administration/Technical Assistant – Customer Service
No Objections - Class 1 and 10 Buildings One Storey Only / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Class 2 – 9 Buildings less than $2,000,000 / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Executive Planner
Senior Town Planner
Change of Use – Fit Out of Existing Buildings / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
Single storey additions Up to $2,000,000 / Special Projects Officer
Senior Health and Building Surveyor
Area Building Surveyor
More than 1 storey and or above $2,000,000 / Manager Building and Development
Objections Approvals – up to and including 4 objections / Development Approval Panel (Chairperson Manager Building and Development)
Development Consents Approved by Council / Manager Building and Development
Functions conferred or imposed on the Director-General of DOPI under SEPP No. 1 – Development Standards / Manager Building and Development
Refusals on merit issues and on content or lack of information with new applications / Deputy General Manager - Land, Infrastructure and Environment
Refund of Development Application Fees / Manager Building and Development
Development Applications to be referred to Committee
Applications that must be referred to the Committee or Council are where:
§ Petitions and more than four valid planning objections to the development application have been received from separate households and the application has not been refused.
§ Development where there is major variation under State Environmental Planning Policy No. 1 (more than a 10%) from Council’s Development Standards or Clause 4.6 of BLEP 2012.
§ Any application specifically required by the Building and Development Committee or Council to be considered at a subsequent Building and Development Committee or Council Meeting.
§ Any matter subject to appeal.
§ Applications having a major environmental impact on the locality and which involve land owned by Council.
Section 96 Modifications
Where the original DA was approved under delegation and no objection / Area Building Surveyor
Senior Area Building Surveyor
Special Projects Officer
Senior Town Planner
Executive Planner
Where the original DA was approved under delegation and up to four objections were received / Manager Building and Development
Note: Where a development application has been approved by Council or the Building and Development Committee. Any S96 modification needs to be referred to Council or the Building and Development Committee for determination.
17. Debtors
Raising of Debtors / Financial Operations Officer
Debt Recovery / Financial Operations Accountant
Processing of Debtor Refunds / Financial Operations Officer