FOR ATTENTION OF “ AGROPRODMASH-2007” EXHIBITORS!
Place:
Exhibition Complex of JSC "Expocentr ", Krasnaya Presnya in Pavilions:
1, 2 (Halls 1-3), 8 (halls 1-3), Forum.
Time:
Build-up:October10-14, 2007.
Inauguration: October15, 12.00 o’clock, 2007
Exhibition: October 15-19, 2007.
Dismantling: October 20-23, 2007.
PAYMENT FOR PARTICAPATION
We would like to remind you, that all transfers must be made by the date mentioned in the Invoices.
A copy of the payment instruction as well as the bank payment confirmation should be sent to the exhibition accountant by fax 7495 205 2963.
The company is admitted to the exhibition complex for the installation of the stand only after the rent payments are transferred in full to the Expocentr’s account.
The final settlements concerning participation in the exhibition are made within one month after the dismantling is over.
SERVICES
If additional services (except electric powerfor lighting) are required, you should complete the Order for additional services (the form is sent to you enclosed with the Invoice for rent of exhibition space). The invoice for additional services will be drawn on the basis of your application. Please note that the application for additional services should be submitted and paid for before October, 10, 2007 – the beginning of the stand build-up. All questions concerning the Order for services and invoices should be addressed to the exhibitionaccountantMrs. Marina Matukhina: 7 495 255 2825, fax: 7 495 205 2963, E-mail:
Services are renderedONLY AFTERthe payments for the ordered services are transferred in full to the Expocentr’s account.
Services related to your work at the exhibition and your stay in Moscow:
- for accommodation in Moscow hotels please call tel., 7- 495-255-2828.
- Internet, computer salon, copying, cultural program, hiring of personnel, lease of flowers, etc are provided by EXPOSERVICE Firm, ZAO “Expocentr”. Tel.: 7-495-255 3779, fax: 7-495-253 9482.
Attention! We would like to draw your attention to the following: if you place an order for rent of a telephone or a telefax you must pay in cash the bills for your telephone conversations in Service-bureau on the closing day of the Exhibition. On the condition of having no telecommunication debts you will acquire the permission for carrying out exhibits and exhibition materials.
STAND CONSTRUCTION
All questions concerning stand construction should be addressed to "EXPOCONSTA” – Expocentr’s general constractor.
If your company has ordered equipped space, please contact managers of "EXPOCONSTA” to discuss all the details: tel. 7 495 255 2536, fax 7 495 253 9513, E-mail Contact managers – Mr. Dmitry Agureev and Mr. Oleg Seledjiev.
Invoices for any additional equipment for stand constructionare issued directly by "EXPOCONSTA “.
If any third-party company is your booth fitter, this company is requested to submit the certificates on construction materials to the Fire Brigade service and coordinate its work at the exhibition with “EXPOCONSTA” in written form.
CATALOGUE ENTRY
According to the General Terms of Participation in International exhibitions held at Expocentr’s Fairgrounds every participant should present the following data for publication in the Official Catalogue of the Exhibition: company name, address, tel. numbers, fax, web address as well as the information concerning the company’s activity up to 3 lines long (50 symbols including spaces and punctuation marks).
Please contactEXPO-RECLAMA firm: Mrs. Nina Koroteeva tel. 007 495 255 2952, 255 2953.
E-mail:
The deadline for providing the information for publication – 01.09.07!
EXHIBITOR’S PASSES (BADGES) FOR PARTICIPANTS
Attention!
In order to obtain passes the exhibitor should provide a letter of authority filled in on a standard Expocentr form (see our web-site), signed and stamped by the head of the company.
The Letter of Authority (in two copies) is registered for the representative of your company who is authorized to sign financial documents, orders at the “Expo-Service”, receive personnel passes (badges) and etc. (samples of the signature and a seal of firm are required).
In order to obtain exibitor’s passes (badges) it is necessary that a letter of the following type be provided:
Model of the letter (filled in on a standard company form):
“To director of AGROPRODMASH-2007 exhibition
Mrs. Tatyana N. Piskareva
We kindly request you to issue exibitor’s passes to the following representatives of our company…………(a list of surnames).
Signature of the Head of the Organization”
The letter is visaed by the Exhibition Directorate within the period of October 10-14. You may obtain exhibitor’s passes according to this letter at “Expo-Service” (1 free pass per each 3 sq. m of your booth space in up to 90 sq. m of space rented; 30 free passes plus 1 pass free per each 6 sq. m for the space exceeding 90 sq. m). Organizers of collective expositions are to provide a list of exhibiting companies indicating the size of their exhibition space in order to obtain exhibitor’s passes.
Additional passes are to be paid for either in cash or through bank transfer (according to the Order for additional services (sent together with the invoice)).
PASSES FOR MOUNTING AND DISMANTLING
In order to obtain free passes for the personnel working at your stand duringthe mounting and dismantling period, please list them in a SEPARATE letter; passport data must also be provided. It is necessary that non Moscow residents provide a copy of their Moscow registration and the name and tel. number of a person in charge of safety regulations compliance. The letter is visaed by the Exhibition Directorate within the period of October10-14.
ATTENTION! PASSES FOR MOUNTING AND DISMANTLING ARE ISSUED ONLY AGAINST the LETTER of AUTHORITY
ENTRY OF THE EXHIBITS AND EQUIPMENT
Attention! The company is admitted to the exhibition complex for the installation of the stand only after the payments for rented space and ordered services are transferred in full to the Expocentr’s account.
DATE OF THE ENTRY IS TO BE COORDINATED WITH YOUR STAND CONSTRUCTING COMPANY. (Exhibits are to be brought to the booth only after the build-up is over).
Please note that companies are to provide a letter of the following type forthe convey of the exhibits which are not subject to customs clearance:
Model of the letter (filled in on a standard company form):
“To director of AGROPRODMASH-2007exhibition
Mrs.Tatyana N. Piskareva
We request permission for enter and exitof the following exhibits and equipment that shall be exhibited and used at our exhibition booth in to the company’s booth….
(a list of exhibits and equipment according to the number of places).
Upon the end of the Exhibition, the above units shall be taken to the following address:……
Signature of the Head of the Organization”
The letter is visaed by the Exhibition Directorate.
ATTENTION: The entry of plasma-panel display, audio-, video- and office equipment is to be coordinated with “Expotelecom” firm tel. 7 495 255 2777. The letter forthe entry of exhibits cannot be visaed by the Exhibition Directorate without “Expotelecom’s” visa.
Attention!If any additionalexhibits enter the exhibition grounds during an exhibition period they are to be declared and added to the two copies of the letter (to your copy and the one handed to the pavilion manager in order to avoid misunderstanding while taking your exhibits out).
Attention! All foodstuffs of stock origin (milk and diary products, meat and meat products, poultry and eggs, fish and seafood, honey) are subject to transportation and storage only at the availability of covering veterinary documents, which characterize veterinary (sanitary) condition of the above consignment and the place of its issue (emergence).
TRANSPORTATION AND FORWARDING SERVICES
LOADING AND UNLOADING
If transportation and forwarding services (cargo convey, loading and unloading of exhibits) are required, please contact “EXPOWESTRANS” ZAO. The territory of exhibition complex is customized during the exhibition. The request for loading and unloading works is accepted not later than one day before the date. Cash payment or advance payment.
In order to forward freights by air appropriately, the corresponding documents should specify the following.
1. The CONSIGNEE’S NAME ANDADDRESS column: /
EXPOWESTRANS 123100 MOSCOW
1 KRASNOGVARDEISKI PROEZD 12.2.The “HANDLING INFORMATION” column: / the name of the Exhibition or Fair, numbers of the Pavilion, booth, exhibit.
Besides,
3.The invoices designating the CIP prices should be attached to the relevant consignment notes.
4.Upon the completion of the discharge, send the copies of the relevant consignment notes at the fax number: (7-495) 205 7935.
For detailed information please address: phone: 7 495 205-74-21, 2050163, 2050327 (fax: 7 495 2057935), E-mail:. The office is situated at Expocentr’s Fairgrounds, Krasnaya Presnya, Hall 2, Tower 4.
For details please contact: tel: (7-495) 205 6650,205 7421, 205 01 63; fax: 253 95 84, E-mail: ,
ATTENTION! The cargo handling, build-up and tear-down works carried out by heavy lifting mechanisms, are to be ordered and made only by “EXPOWESTRANS”. The use of any outside means and mechanisms is forbidden.
ADMISSION OF TRANSPORT VEHICLES TO EXHIBITION GROUNDS
The admission of transportation means to the exhibition grounds for convey and removal of exhibitsis FREE-OF-CHARGE. The pass received from the administrator of the pavilion on the basis of the letter (see above) should be shown at the gates checkpoint.
In case you need a guarded parking spot on the territory of the Fairgrounds you may order a PASS FOR A PASSANGER CAR for the period of the exhibition and/or the mounting-dismantling period at EXPO-SERVICE. It is paid for either in cash or through bank transfer (according to the Order for additional services).
NIGHT PARKING on the territory of the Fairgrounds is STRICKTLY PROHIBITED!
INVITATION CARDS
You can order commercialinvitation cards for your guests or buy the required number of them in "ServiceExpo". The payment for the invitations can be made either through bank transfer according to your order or in cash.
Free-of-chargeinvitation cards can be given to you by "AGROPRODMASH-2007" Directorate against your written request in accordance with the size of the space occupied by your company (1 sq. m. – 1card).
WORKING HOURS
Build-up of the exhibition starts on October 10 and finishes on October 14.
Your stand should be ready by 20 P.M. October 14.
During the build-up, work and teardown periods the exhibition halls are open from 8.00 to 20.00.
Within the exhibition period – October 15-19 – any additional entry of the equipment to your booth can be carried out only from 8.00 to 9.30 and from 18.00 to 20.00 under the condition you have a pass according to the letter for entry (see above).
Removal of equipment from your booth on the last day of the exhibition October 19 can be carried out after 18.00.
THE EXHIBITION IS OPEN FOR PUBLIC:
October 15 12.30 - 18.00
October 16-18 10.00 - 18.00
October19 10.00 - 16.00
The management of the exhibition works daily from 9.00 to 18.00.
SECURITY
Costof the general security of pavilionis included in the rental of the exhibit space.
To maintain the safety of small exhibits that have not been placed in closed show-windows, we advise you to insure the presence of your employee on the stand from 8.00 till 10.00 and from 18.00 till 20.00, i.e. before opening and after closing of the exhibition for visitors. During exhibition hours we kindly ask you to watch the situation around your stand to maintain the safety of exhibits and property. If you notice the suspicious behavior of visitors as well as packages, bags and other subjects left without supervision, you are kindly requested to urgently inform the pavilion administration and not to undertake any actions all by yourself.
You can also order a commercial guard post for your stand. The order is accepted not later than 48 hours beforehand.
BUSINESS PROGRAMME
All events including talks and business meetings are to be coordinated with “Expo-Congress”. Tel. 7 495 255 3965, fax 7 495 255 2768.
ADVERTISING
You may rent an advertising board within the territory of the exhibition complex to place the information on the firm and the invitation of visitors of the exhibition to your stand: tel. 7 495 255 25 97 (Mr. Elena Bulantzeva)
VISA SUPPORT
For obtaining entry visas support you are to contact urgently the Protocol Department of “Expocentr” (tel. 7-495-255-3743/44/45, fax 7-495-205-7210, E-mail:.)
Dear participants!
We would like to remind you that according to the General Terms of participation in International exhibitions held on Expocentr’s Fairgrounds, retail of exhibits at the stands during the exhibition period is prohibited.
All violators of this regulation shall be liable and excluded from the list of future participants in all the Exhibitions held at Expocentr’s Fairgrounds in Krasnaya Presnya.
Director of “AGROPRODMASH-2007”: Mrs. Tatyana Piskareva
Tel.: 7 495 255 3735, 205 6554 Fax: 7 495 205 6055, 205 7115
E-mail: , ,
Web-site: ,
2 copies are to be submitted
JSC “Expocentr”
AGROPRODMASH-2007
Specialized International Exhibition
LETTER OF ATTORNEY
Company / Organization
______
Country ______Address ______
Theauthority to sign documents and place orders for the above Exhibition is granted to the representative of the Company / Organization:
Mr./Ms.______
______
(signature of the authorized person)
Head of the Company / Organization ______
(name)
SEAL
______
(signature)
______2007
2 copies are to be submitted
JSC “Expocentr”
AGROPRODMASH-2007
Management
We ask you to issue______(quantity) permanent passes for ______(company name)
Exhibitors at AGROPRODMASH-2007Exhibition. Booth sq.m.______.
Exhibitors list:
1.______
2.______
3.______
4.______
5.______
Person in charge______
(signature)
Exhibitor passes are issued out of charge on the basis of 1 pass per 3 sq.mt of rented space.
NOTE: After the letter signed by a Management team representative, it is to be presented to the Service Desk of JSC “Expocentr” to get passes.
2 copies are to be submitted
JSC “Expocentr”
AGROPRODMASH-2007
Management
We ask you to issue ______(quantity) temporary passes valid during construction and dismantling period for the below booth constructors of the Company______
Exhibitor AGROPRODMASH-2007 Exhibition. Booth No______
List of constructors (ID information):
1.______
2.______
4.______
5.______
6.______
Person responsible for work safety (ID information, telephone number):______
Person in charge______
(signature)
NOTE: After the letter signed by a Management team representative, it is to be presented to the Service Desk of JSC “Expocentr” to get passes.
3 copies are to be submitted
JSC “Expocentr”
AGROPRODMASH-2007
Management
We ask you to issue permission for delivery and removal of the below equipment and goods, those are to be presented by ______(company name), at booth No______at AGROPRODMASH-2007 Exhibition.
Name Quantity
1.______
2.______
3.______
4.______
5.______
6.______
7.______
8.______
9.______
10.______
Please, add positions if needed
Person in Charge______
Seal
“ “______, 2007
NOTE: After the form signed by a project team representative, it is to be presented to the Person in Charge of the Pavilion at the Assembly Gates
JSC “Expocentr”
AGROPRODMASH-2007
Management
We ask to issue ______(quantity) complimentary tickets for distribution by
______,
(Company’s name)
Exhibitor of AGROPRODMASH-2007 Exhibition. Exhibition space is______sq.m.
Person in charge______
seal