PORT OF CLARKSTON
849 Port Way – Clarkston, WA
Thursday, January 14, 2016 -- 1:00 p.m.
REGULAR MEETING MINUTES
All motions passed unanimously unless otherwise noted.
CALL MEETING TO ORDER; PLEDGE OF ALLEGIANCE
The Port of Clarkston’s regular meeting for January 14, 2016, was brought to order at the Port of Clarkston office by Commissioner Jackson, Chairman, with the Pledge of Allegiance. A quorum was present.
SWEARING IN OF COMMISSIONER JACKSON
Commissioner Jackson was sworn into office for another six-year term by Port Auditor Jennifer Bly.
ROLL CALL
[P] Commissioner Marvin Jackson [A] Commissioner Rick Davis (Excused)
[P] Commissioner Wayne Tippett [P] Port Manager – Wanda Keefer
[P] Port Auditor/Bookkeeper - Jennifer Bly [P] ED Assistant – Belinda Campbell
VISITORS: Marshall Doak SEWEDA
Jane Baldwin – Asotin County Library Foundation
APPROVAL OF MINUTES – Minutes of the Meetings of December 10, 2015: Motion made by Commissioners Tippett/Jackson approving the minutes as presented. Motion carried.
GENERAL PUBLIC COMMENTS -- None
NEW BUSINESS:
1. Election of officers: The Customary rotation of officers was approved by the Commisioners. Rick Davis is Commission Chair, Marvin Jackson is Commission Secretary and Wayne Tippett is Commission Vice Chairman.
2. Appointment of Port Attorney & Port Auditor: Motion made by Commissioners Tippett/Jackson appointing Jennifer Bly Port Auditor, and Bruce Ensley as Port Attorney. Motion carried.
3. Marshall Doak, Asotin County ADO: Marshall addressed the Commissioners and explained that he has been the ADO for the past seven months. Marshall provided a hand-out to the Commissioners regarding the freight plan for the eastern Washington area (an RTPO item the Port Manager has been actively participating in). He also explained about the Fund Local program about investing in small start-up businesses. The Asotin County CEDS meeting, an EDA/SEWEDA activity, is planned for February 12th.
4. Review Annual Work Plan for 2016 and make any necessary changes: Motion made by Commissioners Jackson/Tippett to accept the annual work plan for 2016. Motion carried.
5. Asotin Library Foundation’s request for permission for event, including alcohol, at Granite Lake Park Saturday, June 11, 2016 – Jane Baldwin attended the meeting and explained that this event is to raise money for the mezzanine addition at the library. They will have wine tasting and have a beer and wine garden and will follow all of the state and Port requirements. Motion made by Commissioners Jackson/Tippett approving the event being held by the Asotin County Library Foundation and alcohol being provided at the event. Motion carried.
6. Multi-tenant incubator feasibility study. Motion made by Commissions Jackson/Tippett authorizing the Manager to proceed with the negotiations with the consultants. Motion carried.
7. Conceptually approve lease extension with USGS for bare ground lease off 14th Street: Motion made by Commissioners Jackson/Tippett conceptually approving the lease extension with USGS. Motion carried.
RESOLUTIONS:
2016-01 -- Setting Meeting Times for 2016: Motion made by Commissioners Jackson/Tippett to approve Resolution 2016-01 as presented. Motion carried.
2016-02 – Rules of Procedure for Port Commission Meetings: Motion made by Commissioners Jackson/Tippett to approve Resolution 2016-02 as presented. Motion carried.
RECURRING AGENDA ITEMS:
1. Accounts receivable status report -- In packets
2. Permitting in progress: Golf driving range sublease approval from Corps – Nothing new.
OLD BUSINESS
1. Update on Grading Project – Turning Pointe - One change order for grading additional lots was approved, and a second change order, to grade between lots is in the works. The Port Manager requested approval of an amount higher than the $75,000 previously approved for change orders. Motion made by Commissioners Jackson/Tippett to increase the amount approved for change orders from $75,000 to $90,000. Motion carried.
2. Asotin boat launch assistance update – Motion made by Commissioners Jackson/Tippett allowing Port staff assist with further grant writing on the Asotin boat launch project. Motion carried.
COMMISSIONER REPORTS – Commissioners had nothing to report.
MANAGER’S REPORT
1. Calendar – Wanda provided the commissioners with her calendar and explained some of the programs and projects she is working on.
2. The Commissioners were briefed on two Port of Clarkston signs.
3. The Manager reported that the update on website development is in process.
4. Next Port newsletter – We have not started on the next newsletter.
5. RiverPartners celebrates 10 year anniversary.
6. The Port Manager’s request to RTPO to wait before approving of the freight study was approved. She will be providing feedback and encouraging input from others, including Valley Vision.
APPROVAL OF VOUCHERS FOR PAYMENT
Type of Check Check Numbers Date Amount
Payroll EFT-18740-18749 12/15/15 $10,541.51
Expenses 18750-18765 12/28/15 $25,962.09
Expenses 18766 (signcrafters) 12/30/15 $ 1,795.53
Payroll EFT-18767-18777 12/30/15 $15,763.38
Expenses 18778 (LHT) 12/31/15 $16,370.38
Expenses 18779-18808 01/14/16 $23,601.19
Motion made by Commissioners Jackson/Tippett approving the vouchers as presented. Motion carried.
EXECUTIVE SESSION
At 2:30 p.m., the Commissioners went into executive session for a period of 20 minutes to discuss contract and lease negotiations and litigation. At 2:50 p.m., the Commissioners came out of executive session and asked for additional time of 30 minutes. At 3:20 p.m., the Commissioners came out of executive session. No decisions were made.
Next Meeting – February 11, 2016 Regular Meeting
ADJOURNMENT-
Motion made by Commissioners Jackson/Tippett adjourning the meeting. Motion carried.
______
Marvin Jackson
Secretary
01/14/16 Meeting Minutes Page | 3