User Guideline for Issuing Truck Invoice

USER GUIDELINE FOR ISSUING TRUCK INVOICE

ON YANG MING WEBSITE

1)

Invoice website => http://www.ymlusa.com/ymalink

2)

3)

Create user ID and password

3. According to the type of order, click Import, Export container or chassis reposition tag at the left. Then choose Work order. At the center of the screen, system will list all of your work orders that Yang Ming issued. Simply click any of the work orders you completed and want to start invoicing then follow next step as page 4 to process it.

4)

Please input as follow:

INVOICE_NO = INV#123

INVOICE_DATE = (MM/DD/YYYY)

DATE_TIME = MM/DD/YYYY (job completion date)

you might need to provide D/P UNIT NO (empty container no) as well if this is a drop & pick move. Then click Save.

5)

Please double check you get a “GREEN CHECK ICON” after you save data on website.

Q & A

1. How do I change password?

Once you create your login name, system will automatically generate the password for you. You may use this password to re-login your account and select "Change Password" link to change your password. (Sample Password: passw@ym)

2. How do I ensure my billings being taken to Yang Ming system?

When you click "Save" button, you shall see green check icon which means ok for your invoice entry; however red exclamation mark means error/or reject.

3. Why work order did not pop out on my account?

Once your outgate and ingate status being successfully EDI to our system from rail ramp, Yang Ming web system will show the followings while you select work order.

Import: BL#/container#/Rate/Charge - Allow you input invoice number/invoice date/outgate date & time;

Export: BKG#/Rate/Charge - Allow you input container number, invoice number, invoice date, and ingate date & time.

If these mandatory data does not pop up, you may check whether your SCAC code setting is correct in your "company detail". Another issue is EDI delay that your outgate and ingate status might have not yet been transferred from rail to Yang Ming system. Then, you might wait and input your billing in the later hours.

4. Am I allowed partially billing?

Yes, you may do the partial billing if there are multiple containers in single work order. However, you need to add an appendage right after your original invoice number if they're sharing the same invoice number and you're not able to input/save the data at the same time. So that, our system won't kick out your invoice due to the duplicated invoice number.

6) How to check the status?

Once you compete your billing through Yang Ming web link, it will take at least one working date to transfer your data to our HQ system. There is friendly inquiry function in our web system. You can click "Payment Status" to know the current status for each invoice and work order.

* Processing means your invoice data has been submitted successfully from our website to Yang Ming Accounting module for payment arrangement.

* Pending means your invoice data is incomplete/or incorrect. And, our system is failed to proceed further, trucker need to check the error message and re-input the billing.

* Paid means invoice has been approved. The check number and paid date are available.

Below is an important reminder for "Accessorial Charges":

Any accessorial surcharge, such as chassis repo, triaxle, over weight charges, driver detention, hazardous, scale weight, pre-pull, storage, stop-off, dry run, bobtail dray, transload charge, and etc., must be authorized in our dispatch work order.

Please make sure the authorized accessorial charge inclusive with your billing while you submit your invoice through Yang Ming web link. If a chassis reposition incurred after the drayage and not inclusive in the original work order, you MUST contact our Import or Export dispatch to include repo charge into our work order. This follow up action is highly recommended in order to eliminate the payment delay.