Director Checklists–BEFORE GAMES
FACILITY – Before Games
Put away any newly-arrived inventory. Check off items on invoice as they are put in place.
Put the menu boards up.
Start food preparation:
- Start coffee maker – hot water spigot on side can be used for hot water source (see below)
Do not push START on coffee maker until it stops making warm-up noise.
- Begin warming large Nesco for meat:
w/gravy: (1) 50 oz. Can Gravy + 5-6 Cans of Domestic Beer (ie. Busch Light/Miller 64)
w/out gravy: 4-6 Cans of Domestic Beer (ie. Busch Light/Miller 64)
- Begin warming walking taco meat crock
If meat is cold, possibly add some hot water (coffee maker spigot), and microwave until temp. increases before placing crock in warming base.
- Begin warming (3) crocks for: (1) Hot Dogs, (2) Chicken Breasts, and (3) Brat Patties
Hot Dogs - Use 1-2 Cans Sierra Mist, add hot water (coffee maker spigot)
Chicken Breasts - Use 1-2 Cans Sierra Mist, add hot water (coffee maker spigot)
Brat Patties – Spoon some gravy/beer or beer out of the meat Nesco for moisture
Turn on propane gas to grill & deep fryer.
CAUTION: Verify all grill burner controls are turned to OFF.
(1) main shutoff, and (1) shutoff to the deep fryer
Start heating up the deep fryer oil:
- Rotate the control knob to the PILOT position. In this position, it should be possible to push the knob in. When the knob is pushed in, gas will flow to the pilot light (shaped like a T). Do not push in unless you have a flame ready to light the pilot light.
- With click lighter lit and at the pilot light, push in the control knob. A flame should appear. It may be necessary to hold the flame in place and the control knob down for 10-20 seconds until the pilot element is warm and will remain lit.
- Remove the flame and release the control knob from the pushed in position. The pilot light should remain on. If not, repeat the lighting process.
- Rotate the control knob to the ON POSITION. This is important since the gas will not flow to the heating area in the PILOT position.
- Now, rotate the temperature knob to 350° F. The deep fryer heater will flame on. It will do so until the oil gets up to temperature.
Start grill burners to prep starter meat.
NOTE: Chicken breasts are fried frozen, so should be started right away.
FACILITY – Before Games (Continued)
Prepare the outside concessions condiment tray (pickles, jalapeno peppers, salsa, sauerkraut, onions, ranch
dressing, mayo packets)
Provide napkins on condiment table, as well as in concessions windows.
Provide all serving utensils
Put ice cubes in condiment tray
Prepare the inside walking taco condiment tray (lettuce, tomatoes, shredded cheese, Fritos)
Provide all serving utensils (1/3 Cup Tomatoes, Cheese, Meat; 1 Cup Fritos)
Put ice cubes in condiment tray.
Place buns under serving table in Holiday Wholesale bins (3 ea. Hot Dog, Brat, Hamurger, 1 doz. Footlong)
GROUNDS – Before Games
Put the flag up (in cabinet above north chest freezer).
Drag & chalk the necessary diamonds.
Supply water coolers w/ ice water and cups for each player bench. Check the walk-in cooler for pre-
filled water coolers.
Frozen ice chunks can be found in the chest freezer on your left when entering the facility.
Please refill ice containers with water as emptied, and place back in the freezer.
Turn on necessary scoreboards for the day. Also sound system, if needed.
If necessary, leaf blow all bleachers and picnic tables of debris. Also leaf blow concrete clean of debris. Concrete areas include: all concrete under and around the pavilion, all concrete around the building, all concrete between the pavilion and storage garage, all concrete of the hill bleacher seating.
Place garbage recycle units out.
(1) Bathroom Side(2) Concession Side(3) Under Pavilion
Check bleachers & picnic tables for cleanliness. Wipe down with pine cleaner & water, if necessary.
Check condiment table tops, recycle unit tops, and concessions window surfaces for cleanliness. Wipe
down with pine cleaner & water, if necessary.
Check functionality of sound system, if necessary.
Check if Star Spangled Banner is ready to play, if necessary.
Verify cleanliness of bathrooms. Check for toilet paper, hand towels, ladies’ feminine napkins.
Director Checklists–AFTER GAMES
FACILITY – After Games
Bring in menu boards.
Shut off coffee maker.
Clean grill grates for next use.
Shut off (2) gas valves below grill.
Inspect baffle filters above grill. If necessary, wash with SOAP & WATER ONLY – no chemicals.
Wipe down all stainless around deep fryer & fryer.
Skim top of deep fryer oil clean.
Shut down meat Nesco, walking taco crock pot, and other (3) crock pots.
Remove all juices from meats. Meat will maintain quality with liquids removed.
Clean up crocks & store left-over meat in walk-in cooler.
Clean up condiment try & walking taco tray. Wipe clean, and store in walk-in cooler.
Put leftover buns into the walk-in cooler.
Wash & dry all dishes.
NOTE: (4) sink bays – (1) Prewash, (2) Wash, (3) Sanitize w/ bleach, (4) Rinse
Break down all empty cardboard boxes. Place in garbage corral recycle bin.
Restock cooler shelves as necessary. Restock concessions area.
Have (2) people count the money. Use a money count sheet. Have totals double-checked for food & concessions.
Fill out money count sheet completely. Place money in food & concessions envelopes. Put envelopes in the safe under the kitchen sink.
Sweep floors, scrub if necessary to finish.
Leave note for ordering committees on SHORTAGES experienced or approaching.
Check that everything is locked up, including:
BathroomsStorage ClosetLowe Shed Padlock
Garage PadlockGate Locks, if appl.Main Building Door
FACILITY – After Games (Continued)
Verify all lights are turned off, including
Storage ClosetLower ShedGarage
Main Pavilion LightsConcession LightFlood Light on S. Side of Pavilion
GROUNDS – After Games
Bring in water coolers. Clean up. Fill for next game and place in walk-in cooler.
Pick up all garbage (fields, playground, parking lot, bleacher & pavilion areas).
Take down flag (store back in cabinet above north chest freezer).
Turn off scoreboards. Store controls back in closet shelf by water bubbler. Charge for next games. Turn off
sound system, if necessary.
Check all garbage containers, including the recycling units & bathrooms. Place all full bags in garbage bin in
the garbage corral. Place full bags of aluminum in garbage corral – do not put in recycling bin.
Wipe down bleachers, picnic tables, condiment table tops, recycling unit tops, and concession window
surfaces with pine cleaner & water.
Sweep bathroom floors. Wipe down surfaces with pine cleaner & water. Wet mop to finish.