Sample Letter of Call
Saint Everyone’s Church
123 Any Street
Anywhere, State 12345-6789
Dear Name:
Our vestry met on ______and voted to extend a call to you to become the (Rector)(Part Time Rector) (Deacon/Priest in Charge)(Assistant, Associate)(Interim Rector) of Saint Everyone’s Church in Anywhere, State. We enjoyed our meetings with you and the vestry believes that the Holy Spirit wishes you to become our next Rector.
As we discussed, the financial package is as follows:
Salary: $ ______(or, Salary and Housing Allowance)
Housing Allowance: $ ______
Utilities: $ ______
Social Security: $ ______
Travel: $ ______(or, Travel reimbursed at the IRS rate per mile)
Expense Allowance: $ ______
In addition, the parish will pay the Diocesan Hospitalization for your family and the scheduled Church Pension Fund. We will also pay your moving expenses from ______to ______. Your vacation time is four weeks per year, your continuing education is two weeks per year with an allowance of $$$ per year. You also will receive ____ of sabbatical time per year, not to exceed a total of ____ months and that you will not take a sabbatical in the first ____ years. We also understand that you will begin working for Saint Everyone’s Church on (month) (day), (year). [“This call, of course, is contingent on your passing the Oxford background check” is to be included if the priest has NOT already passed said check].
As mentioned, I am also enclosing a copy of the Letter of Agreement that spells out the arrangement in much greater detail (or, I am enclosing a copy of the suggested Letter of Agreement so that we may be clear in all of the details of the call for your evaluation.) We will work out the details by phone [or mail] before you begin your ministry with us.
I am personally delighted, etc.
Sincerely yours,
______
Senior Warden
CDO\SearchDocuments\callletr 1/2006