MINUTES

Rotary Club of Yorkton - Directors Meeting

Thursday, April 21, 2011

Howard Johnson Hotel

Present: F. Phillips, L. Walsh, L. Turta, D. Rusnak, J. McPake, M. Strocen, T. Tyson, L. Rusnak, A. Bailey, R. Bailey, and V. Law (Recorder)

  1. Call Meeting to Order – 7:10 AM
  1. Approval of Agenda– Motion: J.McPake/ L. Walsh – Carried
  1. Approval of Minutes – March 24, 2011 Directors Meeting – Motion: F. Phillips/ L. Rusnak – Carried
  1. Business Arising from previous minutes

i)Request for funding - SIGN Mobility Car – Terry Tyson

  • No response from SIGN
  • Table for next meeting

ii)Assiniboine Food Security Alliance – Terry Tyson

  • Letter to AFSA declining funding.
  • We may hear from them regarding support for community garden project (potential community service project for our club).

iii)Social Media - tabled from March 24, 2011 meeting.

  • No new information available.
  • May look at creating a position in the club for a social media secretary or similar position.
  • Sylvia Henheffer invited to June meeting to speak to the club about how social media can benefit our club.
  1. Old Business

i)Party in the Parkland – District 5550 Conference in Dauphin

  • Andrew Rae has offered to be the driver for whatever vehicle we use for the day trip to Dauphin.
  • Motion: L. Rusnak/F. Phillips – Carried
  • That the Rotary Club of Yorkton will cover cost of transportation to and from Dauphin for the group of Rotarians attending the District 5550 Conference on June 10th(van rental and fuel, or fuel cost only, depending on if a rental vehicle is needed).

ii)Ag Night – follow-up report

  • Still awaiting payment for tickets and from sponsors.
  1. New Business

a)Treasurers Report

i)Fees for luncheon meetings

  • Effective January 1, 2011, the Ramada increased our lunch meal fee by $1.00 to $10.95, plus gratuity. Having not received notice of this until several weeks later, the bill presented was short paid. We acknowledged the price change in mid-March, and now are paying the higher fee. Since we only collect $13.00 a person, it is costing us more to pay for the lunch than what we collect from our members.
  • Motion: D. Rusnak/ F. Phillips – Carried
  • That we increase the lunch fee to members to $14.00, and decrease the 50/50 fee to $1.00, effective immediately.
  • Motion: M. Strocen/ R. Bailey – Carried
  • To accept the Treasurer’s Report as presented.

ii)Donation to Rotary Foundation in Memory of Jim Gallagher

  • Motion: D. Rusnak/ L. Walsh – Carried
  • That a donation of $200.00 be made to the Rotary Foundation in memory of Jim Gallagher.
  • Names of deceased Rotary Members are to be added to the cairn in Yorkton’s Rotary Park. Bernie Solomon and Jim Gallagher are most recent active members to be added. Ray Bailey will get a price quote to for cost of adding names to the cairn.

b)Correspondence

i)Red Cross Richie Hall Golf Classic – May 27, 2011

  • Our club will donate $300.00 to the tournament as budgeted.
  • Motion: L. Walsh/ M. Strocen – Carried
  • To enter a team in the Red Cross Richie Hall Golf Classic – Carried

ii)Request for funding – District 5020 Vocational Training Team

  • Motion: L. Rusnak/ L. Turta – Carried
  • To send $100.00 to the Rotary Club of Lantzville to sponsor their project in Ghana, as requested by Glynn Currie in his letter to our club.

c)Other

i)Shelterbox in the Park

  • Cost of radio promotion is $2059 + GST. Includes commercials, live on location remote, etc.
  • Motion: R. Bailey/ L. Walsh – Carried
  • To spend funds as budgeted on promotion of Shelterbox in the Park.

ii)New Member Proposal

  • Ray Bailey presented a new member proposal for Corey Fransishyn.
  • No objection by Board of Directors. Proposal will go forth to general membership for comment.

d)Service Committee Reports

  1. Membership
  2. Now that Ag Night is over, the focus is shifting to recruitment of new members (letter drafted to solicit new members).
  1. Service Projects
  2. Making arrangements for Rotarians to travel to Dauphin for District 5550 Conference on June 10th.
  3. Year end wind-up has been booked for June 20, 2011 at the Trap Club
  4. Administration
  5. Ray has drafted a phone tree to assist in notification of members for important events. He will circulate to the members.
  1. Public Relations
  2. Adventures in Technology – Tyler Adams, a Grade 12 Sacred Heart student has been selected to participate in this program. He plans to study engineering following graduation
  3. Adventures in Citizenship – to be held in Ottawa in May.
  4. RYLA – Linda working on recruiting a student for RYLA

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  1. Rotary Foundation
  2. DVD for Every Rotarian Every Year has been misplaced. Once a new DVD is received, will play and make a presentation at a luncheon meeting.
  1. Next Meeting – May 19, 2011
  1. Adjournment – L. Turta, 8:00 AM

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PresidentDate

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SecretaryDate