Approved minutes amended Feb 7, 2017

Chair Merritt Vantine called the meeting to order on December 13, 2016 at 7:02 p.m. Present were: Merritt Vantine, Lucille Campbell, Arthur Goodrich and Sue Lawrence. Also present was Ilyo McCray.

The minutes of the November 15 meeting were read. Lucille made motion to accept the minutes as corrected. Merritt seconded. Motion passed.

Removing the flags from the veteran’s graves was discussed because they were tattered and torn or not there at all by Spring. I advised that the VFW suggested they stay. Art made motion that the veterans flags be removed in the fall from the graves. Lucille seconded. Motion carried. Art, Merritt, Ilyo and Lucille offered to remove the flags and dispose of them.

We discussed the Budget for 2017-18. We had written a letter to Don Robertson about coming back later to fill-in graves that had sunk over time so that we could budget for that if we needed to. I advised he had called and said that he would come back anytime and gave me a fax number so we can just fax him with the grave to be filled. Contract labor/lawn care; $29,600, Building maintenance; $3000, to finish the inside of the vault and repair the outside also. Monument restoration; $2000, to repair more of the monuments that are broken or dirty this year. Fencing for the cemeteries; $2000, to repair fencing at Quaker and Hoag and adding some more fence to the main cemetery. Miscellaneous; $500, this would be for dirt/fill, grade stakes etc. Our total budget will be $37,100 for 2017 – 2018.AMENDED: The minutes of the Dec. 13th meeting required a correction being that the appropriation from the town is to be $33,600, level funded from last year. Our total budget is $37,100 using spendable surplus funds of the Cemetery in the amount of $3500.

Lucille has been looking into getting a sign for the Quaker Cemetery. She had some sign sizes and costs but we need more info so we can decide on size and color and how it will be put up. She will get in touch with Mark Duquette to come to a meeting and talk with us.

We discussed putting out the bid for lawn care. We will put out Request for Bids in Feb to have them back by April 3 and will be opened at a meeting April 11, 2017.

Arthur made motion to appoint Ilyo McCray as Cemetery Commissioner to finish out Lucy Gordon’s term until 2018. Lucille seconded. Motion passed.

I made motion to adjourn at 9:27 pm. Merritt second. Motion carried.

Respectfully submitted

Sue Lawrence, Secretary