Traffic School Information Kit for Private Hire
Information kit contents
Hire Details
2017/18 Fees and Charges
How to secure a booking
Keys
Rules
Things to remember
Emergency Procedures
Evaluation Form
Accident Report Form
Private Party Hire Form
Terms of Hire Agreement
Security Bond Refund - EFT Payment Form
Hire Details
Standard Private Hire
For birthday parties and private functions without the hire of the Traffic Safety Educator, includes the following:
- Kitchen facilities including: kettle, variety of crockery, cutlery, oven with hotplates, oven trays, microwave oven and fridge
- Reverse cycle air conditioner for heating and cooling in the classroom
- Plastic trestle tables, plastic chairs, wooden bench seats
- First aid kit
- Separate male and female toilet facility
- Disabled toilet with baby change table
- Rotunda with electric undercover BBQ, outdoor table and chairs
- Undercover area with wooden outdoor table/chair settings
- Fully asphalted road layout with traffic signals controlled from the classroom
- Number of cubbies for children’s play
- Cleaning equipment
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2017/18 Fees and Charges
Private Groups
E.g. Birthday parties, functions etc)
No Educator - $64 an hour, an additional security bond of $70 required
With Educator - $126an hour, no security bond required
Fees must be paid to secure your booking
The fees outlined in this document are current for the 2017/18 financial year and are subject to an annual review. Please confirm the fees at the time of booking the facility.
Security Bond
The security bond will be refunded within 15 working days of hire if:
- terms of the hire agreement have been met
- key has been returned, and
- Security Bond Refund - EFT Payment form has been completed and returned
How to secure a booking
Standard Booking - Private Party Hire
For a standard booking without the Traffic Educator - you are required to attend (in person) at a service centre, to complete the Private Party Hire Form, Terms of Hire Agreement, Security Bond Refund - EFT Form and make full payment.
The booking is not secure until all forms are completed and full payment has been received (including security bond).
For enquiries regarding availability, contact Latrobe City Council on 1300 367 700
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Keys
Collection of key for a ‘Standard Booking’
A key to open the facility must be collected from a Latrobe City Council Service Centre in Moe, Morwell, Churchill or Traralgon, prior to the booking, between the hours of 8.30 am and 5.15 pm Monday to Friday.
Note: Key can be collected from Traralgon & Moe libraries during weekends; refer to Latrobe City Council’s website for library weekend hours.
Return of Keys
The key must be returned to a Latrobe City Council service centre within three working days following the hire. Failure to do so will result in a delay in refunding the security bond.
Ensure you sign the key register when returning the key, for confirmation that the key has been returned.
Collection of key for a booking with the Traffic Safety Educator
It is not necessary to collect a key if the Traffic Safety Educator has been booked, the Traffic Educator will open and close the Traffic School facility. (Note: the Traffic Educator is not available on weekends)
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Rules
- Bikes and wheeled vehicles only to be ridden on the roadways.
- Helmets and appropriate footwear must be worn at all times whilst riding.
- Alcohol is not permitted within the facility or within Latrobe City Council’s car park.
- Smoking is not permitted within the facility or in Latrobe City Council’s car park.
- An adult must remain at the facility at all times whilst children are present.
- The premises must be vacated punctually at the end of the booked time. Setting up, packing/cleaning at conclusion of the hire is to be carried out within the time frame specified, as per the signed hire agreement.
- Leave the facility clean and tidy. Bins should be emptied into the wheelie bins (spare bin bags are available at the facility), benches and stove wiped and floors swept and mopped. This is important as there may be another group booked in immediately after you; the cleaners do not work on weekends.
- Unused foodstuffs must be removed from the fridge and the facility.
- When vacating the facility turn off all electrical appliances, lights, heater/air conditioner and traffic lights etc. and ensure to lock the buildings and the front gate.
Things to remember
Collect a key ‘during office hours’ from a Latrobe City Council office at: Moe, Morwell, Churchill or Traralgon.
An emergency call out will result in forfeiture of the security bond.
A reverse cycle air conditioner for heating and cooling is provided in the class room for your comfort. Please remember to turn it off, prior to leaving the facility.
All items and equipment at the Traffic School are provided for the convenience and use for the hirers. The facility is regularly monitored, therefore it will be recorded if any items are missing at the conclusion of a hire.
Any costs to replace missing items will be deducted from the security bond.
On vacating the premises, ensure all electrical appliances and lights are turned off such as: reverse cycle air conditioner; oven / hotplates; lights; traffic lights
Ensure all doors (including toilets) and the entry/exit gates are securely locked, prior to leaving the facility.
A standard hire (without the Traffic Safety Educator present), does not include use of the traffic school bikes or helmets, these items are only available for use when the Traffic Educator is present, for educational purposes.
Lights and signals
- All signals are switched on and off from the white control box near the classroom entrance door.
- Please ensure signal lights are switched off prior to leaving the facility
Barbeque
- The BBQ has a master switch on the wall, just before you enter the kitchen, on the wall to the left.
- The control on the BBQ needs to be pressed in and held until the light comes on, and must be pressed every eight to ten minutes to continue operation of the BBQ.
Operating the oven
- The power switch on the wall (behind the oven, right hand side) and the timer need to be turned on to operate the oven.
- Preheat oven at 180c for approximately 15 minutes, prior to placing food into the oven.
- If food is frozen, thaw in microwave prior to placing into the oven.
- Place food on oven trays, then place oven trays on the oven racks, do not place food on the oven floor.
- Refer to your food instructions to determine how long the cooking time is required e.g. party pies, sausage rolls approximately 20 minutes.
- Do not leave food unattended in the oven for a long period of time
- Clean any spills that you make on the stove top or in the oven, do not use any harsh abrasives.
Emergency Procedures
If it is necessary to vacate the premises due to an emergency, please assemble on the gravel car park area
Contact Numbers
Police: 000 or (112 from a mobile)
Ambulance: 000 or (112 from a mobile)
Fire: 000 or (112 from a mobile)
State Emergency Service (SES): 132 500
Traffic Safety Educator (business hours only): 0427 342 761
After Hours Emergency Contact
Latrobe City Council (any time): 1300 367 700
Evaluation Form
Please complete this form and return to Latrobe City Council when returning hire key or post to: PO Box 264 Morwell Vic 3840. Please Note: If you wish to remain anonymous, you are not required to include your name or contact details.
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Organisation
Contact Name
Address
Phone
Date of Hire
Time of Hire
Purpose of Hire
Educational
Birthday Party
Other, please specify
Number of participants
Children
Adults
Total
What was the age range of the children?
0-5
5-9
10-13
14+
Have you hired this facility before?
Yes
No
Where did you hear about the facility?
School
Playgroup
Friends
Sign
Advertising leaflet
Other, please specify
Would you use this facility again?
Yes
No
How would you rate the condition of the grounds?
Poor
Good
Excellent
Comments
How would you rate the condition of the buildings?
Poor
Good
Excellent
Comments
How would you rate the condition of the equipment?
Poor
Good
Excellent
Comments
Do you have any other suggestions for improvements at this facility?
Thank you for completing this form – we value your feedback!
Would you like a reply to your comments?
Yes
No
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Accident Report Form
This form is to be completed in the event of an injury or accident occurring during the hiring of the Traffic School facility. Please return to Latrobe City Council.
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Incident (Briefly describe the circumstances and details of what happened):
Date:
Time:
Name of person injured:
Briefly describe the injury:
Was an ambulance called?
Yes
No
Was any person taken to hospital?
Yes
No
Did a doctor examine the person?
Yes
No
Did an adult present provide first aid?
Yes
No
If yes, who was that person?
Person/organisation using the facility:
Contact Address:
Contact Phone:
Signed:
Date:
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Private Party Hire Form
Please complete pages 9-11 and present with full payment to a Latrobe City Council Service Centre in Traralgon, Morwell, Moe or Churchill.
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Contact Name:
Address:
Phone (Business Hours):
Phone (After Hours):
Email:
Drivers licence number:
Hire date:
Facility hire time, start::
Facility hire time, finish:
Total hours of hire:
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Hire charges (including GST)
$64 per hour plus an additional security bond of $70 (security bond refunded when keys are returned and facility checked for damage etc.)
Number of hours required:
Number of hours at $64 per hour for facility hire = $
Number of hours with Traffic Educator at $62 per hour = $
Please note: Traffic Educator is available only during business hours and not on weekend.
Plus $70 security bond, not required if Traffic Educator is present the entire time
Total amount payable (including bond): $
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Office use only
Hire fee paid (HPTSH) $Bond paid (HPTSB) $
Receipt Number:Date:CIO Name:
Forward all forms to Information Management
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Terms of Hire Agreement
I/we
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agree as an authorised representative of the hirer: (individual/organisation)
- To indemnify and keep indemnified and to hold harmless the Latrobe City Council, its servants and agents and each of them from and against all actions, costs, claims, expenses and damages whatsoever which may be brought, made or claimed against them or any of them arising out of, or in relation to, my use and/or the organisation I represent, using the said International Power Traffic School, hereafter referred to as 'the facility'.
- To ensure the facility is left free of rubbish and all waste is placed in receptacles provided. All unused foodstuffs must be removed. Failure to adhere to this may result in forfeiture of the security bond.
- Promptly give notice in writing to Latrobe City Council of any damage to, or defect in, the facility.
- Any damage or loss of property i.e. equipment, kitchen items, will result in loss of the security bond.
- To ensure the facility, including equipment, is maintained in the same condition as immediately prior to hiring the facility, save and except normal ‘wear and tear.
- That it is my responsibility to ensure all the equipment brought onto the facility by my guests or myself is in a safe condition and used in the proper manner.
- That it is my responsibility as hirer of the facility to ensure that all patrons wear an Australian approved helmet when in control of bicycles, scooters, skateboards, roller blades or tricycles.
- That it is my responsibility to ensure that the NO SMOKING and NO ALCOHOL rules of the facility are observed at all times.
- A call-out to open up the Traffic School will result in forfeiture of the security bond.
- Failure to vacate the premises punctually at the end of the booked time will result in forfeiture of the security bond.
- Latrobe City Council must be notified within five working days - prior to the intended hire - if a booking is to be cancelled, failure to do so will result in a penalty being charged according to the current fees and charges. A ‘Statutory Declaration’ may be requested for exceptional circumstances in cases where the hire does not occur.
Declaration
I acknowledge and accept that if the hirer fails to abide by these conditions, Latrobe City Council will serve a notice requiring the hirer to make good any damage to the facility or equipment or, failing this, the hirer agrees to meet all reasonable costs incurred by Latrobe City Council, to repair and/or make good any damage to the facility or equipment that occurred during the hiring of the facility by the organisation I act on behalf of. Further, I/we have read a copy of the Conditions of Hire (as above) and the Information Booklet.
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Name:
Signed:
Date:
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Security Bond Refund - EFT Payment Form
Please complete the following form and return to:
Carol Melhuish, Latrobe City Council, PO Box 264, Morwell Vic 3840
Fax: (03) 5128 5672
Email:
Office Use Only:
Supplier Number:
New
Modify
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Organisation name (if applicable):
Contact name:
Address:
Phone (Business Hours):
Phone (After Hours):
Email:
Fax:
Bank name:
Bank account BSB
Bank account number:
Bank account name:
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Latrobe City Council - Code of conduct
Confidentiality
We will keep all information, pertaining to you & your nominated account at the Financial Institution, private and confidential
We will make reasonable efforts to keep any such information that we have about you secure and to ensure that any of our employees or agents who have access to information about you, do not make any unauthorised use, modification, reproduction or disclosure of that information.
We will only disclose information that we have about you:
- To the extent specifically permitted by the law; or
- For the purpose of this agreement (including disclosing information in connection with any query, dispute of claim); or
- To verify details with your Financial Institution if required (e.g. BSB and bank account number)