County :______
School: ______
Date: ______
Team member(s): ______WEST VIRGINIA NCLB MONITORING REQUIREMENTS
Checklist for Title I Schoolwide Programs
Rating Scale: C-ComplianceR-RecommendationF-Finding N/A-Not Applicable
COMPLIANCE STANDARD
/ VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS1.Components of a Schoolwide Program
Comprehensive Needs Assessment
1.1 Has the school completed a comprehensive needs assessment?
§1114(b)(1)(A)
a. External Trend Data
Student/teacher mobility rate
Socio economic conditions
Community social issues
Family structures
Demographics
b. Student Achievement Data
Summative
Benchmark
Formative
Writing assessment
c. Other Student Outcome Data
Attendance
Discipline
Graduation rate
d. Culture, Conditions and Practices
Monitoring reports
Classroom walkthrough data
Root causes should be determined for identified deficiencies. / Interview:
Describe how the needs assessment was used to determine program design and effectiveness.
Discuss the root causes for the identified deficiencies.
Documentation:
Review of data analysis for WESTEST, bench mark assessments and formative assessments
Review of need assessment within the 5 year strategic plan
1.2 Are measures in place to include teachers in the decision regarding the use of academic assessments described in §1111(b)(3) in order to provide information on and to improve the achievement of individual students and the overall instructional program?
§1114(b)(1)(H) / Interview:
Describe how all teachers are involved in data analysis and intervention team meetings.
Discuss the procedures for analyzing student work.
Documentation:
Agendas from faculty meetings when data has been addressed.
Review of agendas from team meetings
School wide Reform Strategies
1.3 Is the school implementing schoolwide reform strategies that address the following:
a.provide opportunities for all children to meet the state’s proficient and advanced levels of student achievement / Documentation:
Review of program goals and measurable objectives from the strategic plan – evidence that information from the needs assessment was used to develop goals and objectives
b.use of instructional strategies that are based on scientifically based research / Interview:
Discuss the research used to develop the plan.
How is the research conducted and shared with teachers to determine the research base on which to build the program?
c.use of instructional strategies that strengthen the core academic program in the school / Interview:
What research based instructional strategies are utilized consistently throughout the building?
Documentation:
Classroom observation; review of teacher lesson plans
Review of school master schedule for amount of time allocated to reading/LA and mathematics
d.Increase the amount and quality of learning time – extended day/year programs – enriched or accelerated program / Interview:
Discuss the extended learning opportunities provided utilizing Title I funding.
Are other extended time programs provided through other funding sources?
Documentation:
Review of tutoring schedule and curriculum content of extended day programs
Review of schedule and curriculum content of summer programs
e.Incorporate strategies for meeting the educational needs of historically underserved populations / Interview:
Discussion of pupil services for additional academic assistance for underserved populations
Documentation:
Review of teacher and student schedules to ensure
children with disabilities, LEP, migrant etc. are served on the same basis as other children
f. inclusion of strategies to address the needs of low achieving children and those at risk of not meetingthe State standards.
Does the school provide activities to ensure that students who experience difficulty mastering the proficient or advanced levels of academic achievement standards shall be provided with additional assistance which includes measures to ensure that the students’ difficulties are identified on a timely basis to provide sufficient information on which to base effective assistance?
§1114(b)(1)(I) / Interview:
How do you identify and address specific academic needs of individual students?
Discussion of the methods used to identify at-risk students and the procedures for ensuring additional
academic assistance (e.g., Tier 2 and Tier 3 interventions)
What counseling and/or mentoring services are available for at risk students?
Documentation:
Review of Title I funded teachers schedules
Review of tiered instructional plans for individual students
g. are consistent with and designed to implement the state and LEA improvement plans?
§1114(b)(1)(B) / Interview:
How does the 5 year strategic plan address the priorities identified for the school identified in the LEA strategic plan?
Documentation:
Review of the 5 year strategic plan for components of the WVDE “Frameworks for High Performing Classrooms”
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
Preschool Transition
1.4 What activities does the school provide for assisting preschool aged children within the LEA attendance area to transition from early childhood programs to local elementary school programs?
§1114(b)(1)(G)
WVBOE Policy 2525 / Interview:
How has the school met the requirements for preschool transition listed in policy 2525?
- Opportunity for the child and his/her familyto visit the setting into which the child is transitioning
- Written information to parent/guardian and/or other family members as appropriateabout Pre-K orkindergarten registration and what to expect in Pre-K orkindergarten
Review of preschool activities listed in school strategic plan
Review of sign in sheets and agendas from activities provided
Review of notices or flyers distributed publicly
1.5What type of consultation regarding students is occurring annually between preschool teachers and kindergarten teachers?
§1114(b)(1)(G)
WVBOE Policy 2525 / Interview:
Discuss the procedures for transferring assessment data for each child to assist the kindergarten teacher in identifying areas of growth and development and meeting the needs of each child.
What type of consultation regarding students is occurring annually between preschool teachers and kindergarten teachers?
When does this consultation occur?
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
2. Development of the Schoolwide Plan
2.1a Has the school developed a comprehensive plan for reforming the total instructional program in the school in consultation with the LEA, school support team, and/or through technical assistance provided from others? §1114(b)(2)(A) / Interview:
Discussion with members of school support team to assess their involvement in the development of the plan
Documentation:
Review list of members of school support team and LEA staff who have assisted the school
Documentation of the date and type of technical assistance provided by the LEA and/or others
2.1b Has the school plan been developed through a process during a one-year period? §1114(b)(2)(A)(i)
Is the school plan implemented, reviewed and revised, as necessary, by the school on a periodic basis? §1114(b)(2)(A)(iii) / Interview:
Discuss the development of the school wide plan.
How often is progress on the plan discussed with the entire staff?
Who determines when and what adjustments should be made in the plans?
Documentation:
Review of agendas and minutes from school wide planning meetings held throughout the year
Review of faculty senate meeting agendas for addressing the strategic plan
Review of amendments made to the plan
2.1c Has the school plan been developed with the involvement of parents and other members of the community to be served and individuals who will carry out such plan, including teachers, principals, and administrators and, if appropriate, pupil services personnel, technical assistance providers, school staff, and, if the plan relates to a secondary school, students from such school? §1114(b)(2)(A)(ii) / Interview:
How are the parents who are involved in developing the strategic plan selected?
What type of input is given from the parents?
Does the representative group of parents seek input from other parents? If so, how?
Documentation:
Review of evidence that the plan has been made available toall parents for review (e.g., notification that the plan is completed and the parents may come to the school to review and/or offer comments)
2.1d Is the plan made available to the local educational agency, parents, and the public and is the information contained in such plan in an understandable and uniform format and provided in a language that the parents can understand? §1114(b)(2)(A)(iv) / Documentation:
Evidence the plan was presented to LSIC, PTO, the BOE, parents, etc.-(agendas, minutes of meetings)
2.2a Does the plan include the required components for a schoolwide program? §1114(b)
2.2b Is there a coordination and integration of federal, state, and local services and programs? §1114(b)(1)(J)
2.2c If appropriate, has the plan been developed in coordination with programs under Reading First, Early Reading First, Even Start, Carl D. Perkins Vocational and Technical Education Act of 1998, and the Head Start Act? §1114(b)(2)(A)(v) / Interview:
How do the activities conducted in the school reflect coordination and integration of federal and state programs?
Documentation:
Review of the school strategic plan.
Documentation of review and approval of the school strategic plan by the Title I director and/or the county support team.
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
2. Development of the Schoolwide Plan (continued)
2.3a Does the plan describe how the school will use resources under this part and from other sources to implement those components? §1114(b)(2)(A)(ii)
2.3b Does the plan include information onstate educational agency and local educational agency programs and other federal programs under subsection (a)(3) that will be consolidated in the schoolwide program? §1114(b)(2)(A)(iii) / Interview:
Is your school adequately funded?
Describe how Title I funds are being used in the school and in which areas (salaries, supplies, parent involvement, professional development).
What other funding is available to assist the school in implementing the schoolwide project?
What other funding and/or human resources that will support the program? (Identify all that apply):
Local allocation for materials/supplies
Local allocation for staff development
Special Education __Reading First
21st Century Learning Community Grant
Title I School Improvement Grant
Technology Integration Specialist grant
Migrant Education
Reading First
Head Start
STEP VII Funding Head Start/Transition
Title IV (Safe & Drug Free Schools) __Community Grant
Business Partners Title II
Title V
Title VI
Character Education Migrant Education
Other__ Character Education
Documentation:
Review of school budget
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
3. Highly Qualified Staff
3.1a Has the school ensured that the assignments of all paraprofessionals are in accordance with §1119(g)?
3.1b Has the school ensured that all paraprofessionals providing instruction are working under the direct supervision of a teacher?
§1119(g) / Interview:
Teacher(s) responsible for the direct supervision of paraprofessional(s)
How do you ensure the paraprofessional is at all times working under your direct supervision?
Interview with paraprofessionals:
Explain the procedures utilized by your supervising teacher(s) to ensure you are working under the direct supervision of a professional at all times.
Documentation:
Review of paraprofessional(s) schedule(s) and assigned duties
3.2Has the school ensured that the amount of time for assigned duties of paraprofessionals is proportional to similar personnel at the same school?
§1119(g) / Interview:
What duties are you assigned on a daily basis?
Documentation:
Review of duty schedule for all paraprofessionals in the school
3.3Does the principal attest annually in writing for compliance with the highly qualified staff requirements? Are copies of attestations maintained at each school; at the main office of the local educational agency; and available to any member of the general public on request? §1119(i) / Interview:
What strategies does the school use to attract and retain highly qualified teachers?
Documentation:
Review of principal’s annual attestation statement
Review of all teachers’ certifications in the school’s strategic plan
Review of teaching assignments within the school schedule
Review of the certification of the Title I funded staff members(copies of teaching certificates)
3.4Does the school notify the parents of each student that the they may request information regarding the professional qualifications of the student's classroom teachers in accordance with
§1111(h)(6)(A)? / Documentation:
Review of “Parents Right to Know” notification communicating the right to request information concerning the qualifications of professionalsand paraprofessionals
Review of parent requests (if applicable)
Review of responses sent by the school
(if applicable)
3.5Has the school provided timely notice that the parent's child has been assigned, or has been taught for four or more consecutive weeks by a teacher who is not highly qualified? §1111(h)(6)(B)(ii) / Documentation:
Review of sample letter(s) prepared and/orused by schools (if applicable).
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
4. Professional Development
4.1a Has the school devoted sufficient resources to carry out effectively the professional development activities for each fiscal year? Note: A school may enter into a consortium with another school to carry out such activities.
§1115(e)(3)
4.1bDo all teachers, principals, paraprofessionals, pupil services personnel, and parents participate in high quality and ongoing professional development in accordance with §1119(B) to enable all children in the school to meet the state’s student academic achievement standards?
§1114(b)(1)(C) / Interview:
Is the school provided adequate funding for professional development within the annual Title I budget?
How does the administrator and/or teachers determine what professional development will be offered annually?
Is there an expectation all staff participates in the school based professional development?
Documentation:
Review of annual professional development plan that incorporates all national, state, LEA and school professional development activities.
Evidence that the professional development plan reflects:
- alignment with identified needs
- a focus on reading/LA and math
- training in research based activities
- differentiated professional development activities that meet the needs and professional levels of all staff members
- incorporation of resources from other federal and local programs (e.g., Title II, Drug Free Schools, school improvement grant funding)
Record of teachers who have participated in high quality professional development
4.2Does the school provide professional development to staff members in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school?
§1118(e)(3) / Interview:
How are staff members trained inreaching out to, communicating with and working with parents?
Documentation:
Evidence that the professional development plan reflects training to assist staff members in working with parents.
Agendas, sign in sheets and presentation materials from the parent trainings.
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
5. Parent Involvement
Policy and Title I Program Information
5.1a Has the school developed jointly with and distributed to, parents of participating children a written parent involvement policy, agreed upon by such parents? §1118(b)
5.1b Has the school involved parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs?
5.1c How is the policy made available to the local community and updated periodically to meet the changing needs of parents and the school? §1118(b) / Interview:
How are parents selected to participate in the planning, review and improvement of its Title I programs and parental involvement policy?
Documentation:
Review of the school’s parent involvement policy
Notification of meetings, minutes of meetings, survey results
Verification of the revision date and the names of the committee members who reviewed the policy
Documentation of the date and method of distribution of the district and school parent involvement policy
Policy shall indicate date of revision
Review of examples of verification of how the policy is made available to the local community
5.2a Has the school held an annual meeting, for all parents of participating children to inform parents of their school's participation in Title I and to explain the requirements of Title I, and explained the right of the parents to be involved? §1118(c )(1)
5.2b Has the school provided parents of participating children timely information about programs under Title I? §1118(c )(4)(A)
5.2c Has the school provided parents a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet? §1118(c )(4)(B)
5.2d Has the school provided assistance to parents of children served by the school or local educational agency in understanding such topics as the State's academic content standards and State student academic achievement standards, State and local academic assessments, and how to monitor a child's progress and work with educators to improve the achievement of their children? §1118(e)(1) / Interview:
When are parents notified about the meeting to share information about the Title I program?
Interview parent involvement coordinator for services provided (if applicable).
How are parents informed of the curriculum and assessments that will be utilized?
What assistance is providing to parents in understanding the CSOs and how to monitor their child’s progress?
Documentation:
Written evidence of an annual meeting whereby parents have been informed of the Title I program – (invitations, agenda, sign in sheets)
Verification of dissemination of curriculum information, forms of academic assessments utilized by the school and/or teachers, and expectations for proficiency levels
(conference and/or open house dates and agendas or other documentation that verifies this is addressed by individual or grade level teachers)
Review of pamphlets and other materials available to parents in the areas of working with teachers to monitor a child’s progress and improve their child’s achievement
COMPLIANCE STANDARD / VERIFICATION / COMP. RATING / COMMENTS AND RECOMMENDATIONS
5. Parent Involvement (continued)
Parent trainings and Meetings
5.3a Has the school provided materials and training to help parents to work with their children to improve their children's achievement?§1118(e)(2)
5.3bHas the school offered parent trainings and meetings at flexible times of the day and provided for transportation, child care, or home visits, as such services relate to parental involvement? §1118(c )(2)