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South Central KY Area Meeting Agenda 8/13/17
(Revised on 7/2017 posted on sckana.net)
Call to order 1:04 by Secretary
Serenity Prayer Group
Twelve Traditions read by H&N
Purpose and Scope read by DIU
Concepts read by HJF
Service Prayer read by J2F
Executive Committee Roll Call:
Chairperson V P&P AL
Vice-Chair A P.I. V
Secretary P Activities P
Treasurer AL Literature V
RCM AL Outreach V
RCMA P H&I P
Home Group Roll Call: (record if group being represented is not voting)
DIU P NTF inactive
HJF P TSG A2nd miss
HOL A 2ND miss WDR inactive
JFT A J2F P
LTP AL MWBR P
H&N P 24 Group AL
2nd Consecutive meeting attended for any new home groups joining the ASC Yes/No ______
2nd Consecutive meeting attended for any home group returning to the ASC
Yes/No
Voting Members Established 5_ Quorum needed is 4
2nd Consecutive meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No HOL, TSG
3rd Consecutive (or more) meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No
Recognition of any new home groups attending or returning to the ASC Yes/No
Minutes from previous meeting read by:SECRETARY
Motion to accept as read YES w/amendments
Motion to accept by HJF seconded by J2F
Amendment reads:
vote 6-0-0 Pass/Fail(vote change reflects late arrival of 24 group)
Treasurer Report: AL/RS
Motion to accept as read: yes w/amendments:
Motion to accept by:H&N seconded by DIU
Amendment reads: ______
Vote7-0-0 Pass/ Fail (vote changereflects late arrival of LTP)
GSR Report/Donations/Discussion: (Policy states rotate the order to report monthly) (* indicates 1stgroup reporting at January ASC meeting)
* DIU P/RS $______NTF inactive
HJF P/RS $______TSG A/NR $_____
HOL A/NR $______WDR inactive
JFT A/NR $ 20 cash J2F P/RS $_____
LTPP/NR $11 cash MWBRP/RS $20.00 ck#1019
H&NP/RS $451 ck#1152 24 Group P/RS$20 cash
Total Group Donations $521.00
RCM/RCMA Report Regional Minutes yes/no submitted (see attachment)
***(Region meets in odd months only and rotates to each area location)***
Subcommittee Reports: (* indicates 1st Subcommittee that reported at the January ASC, changes monthly)
*P&P P/NR PI____V______
Activities P/OR Literature ____V____
Outreach ___V____ H&I P/RS
Break For 15 Minutes (per policy) at:Motion to waive break by HJF 2nd by DIU pass 6-0-1
Call back to order at: N/A
Re-establish voting members 7
Groups not represented after the break N/A
Money Expenditures/Transactions for Today’s Business:
Starting Balance $369.40 (prudent reserve $500.00)
Operating Balance $-130.60(minus PR)
Fixed Monthly Bills
Combined Communications $17.50
Total Monthly Expenses $17.50
Expenses as requested:
Secretary______
P&P______
Literature______
H&I______*motion made by LTP 2nd by H&N to pay $60
PI______on the rent. Passed 7-0-0
Activities______
Outreach______
RCM ______
P.O. Box ______paid annually, due June 2018
Rent ____$60______paid annually, due June 2017
Domain Fee (sckana.net)______$12.00 paid annually, due July 2018
Site 5 Website Host $214.80 paid annually due July 2019
Malware Protection____ $49.92 paid annually dueJuly 2018
Misc. $20 +/- (newcomer packets + shipping) *actually $19.50
(Site5website budgeted at$8.95 per month discount for a 24 month renewal)
Total Requested Expenses: $80
Total monthly and requested ASC expenditures for today $97.50
Income:
Group Donations $521
Activities______
Literature ______
Misc.______
Income Total: $ 521 (7thTradition will be added at the close of business)
Old Business: (includes voting on any motions pending from ASC/Region)
P&P motion 06-17-01 pass 7-0-0
Election of Trusted Servants:
Trusted Servants Service Terms reviewed monthly by ASCSecretary
(Open the nominations for terms ending within 2 months so the position can be closed and voted on)
ASC Positions Vacant: PI, Literature, Outreach, Chair
Area positions with nominations open: PI, Literature, Outreach, P&P, Chair
Nominations from the floor for: N/A
Motion to close nominations for: Secretary by: LTP 2nd by MWBR
Vote to close nominations 7-0-0 Vote to elect Y/ N 7-0-0
Regional Positions Vacant: Chair, V-Chair, RDA Nominations open for: Treasurer (Mark S nominated) *no vote taken
Regional nominations made from the floor: none
Regional nominations/resumes going back to the groups: Treasure (Mark S)
New Business: (includes new motions going back to the groups from ASC/Region)
Propose that we get 2 newcomer packets on hand from world
Motion by LTP 2ND by DIU pass 7-0-0
Change how minutes/reports show on area website
ANNOUNCEMENTS: (include monthly Sub-Committee meetings per policy)
Ron B. ~Aug 22- 7yrs @ DIU
Joe R. ~Aug 29- 2 yrs @ DIU
James A.~ Aug 22- 29 yrs @ H&N
Debra C.~ Aug 21- 24 yrs @ LTP
Miracle In The Hills~ Aug 18-20 Scottsburg, IN
VRC~ Nov 23-26
LACNA 28 ~Labor Day wknd Louisville, KY
Region/WSO Donation Yes/No $ 88.00 divided by 2= $44
(per policy 30% above PR if not obligated for other expenses)
Next scheduled ASC Meeting: September 10, 2017 @ 1:00pm
Next scheduled Regional Meeting: September 17, 2017 1:00pm @ LBL campout
7TH Tradition $8Total Income $529 Ending Balance $212.90+/- (shipping costs for newcomer packs) *actual balance $213.40
Motion to close by DIU 2nd by H&N
Vote to close 7-0-0
Meeting adjourned at 2:38pm