City of Hinckley
City Council Minutes November 7, 2016
Pursuant to due call and notice thereof, the regular Hinckley City Council meeting was called to order on Monday, November 7, 2016 at 7:00 p.m. by Mayor Don Zeman.
Members present included: Mayor Don Zeman, Council members Tim Burkhardt, Richy Anderson Dave Hopkins, and John Frank. Also present: City Administrator Kyle Morell, Off-Sale Manger Healther Ladd, Steve Klumb, Hank Klumb, Ailene Croup and Terry Croup.
Agenda
On a motion by Burkhardt, second by Frank, the agenda was approved. Carried 5-0.
Previous Meeting Minutes
A motion was made by Hopkins, seconded by Anderson, to approve the October 11 Regular Meeting minutes with a change of the Consent Agenda motion (Councilmember Frank was absent and could not make the motion to approve the Consent Agenda. The Consent Agenda was approved on a motion by Hopkins, seconded by Anderson). Carried 5-0.
Public Hearings
None
Consent Agenda
A motion was made by Frank, seconded by Burkhardt, to approve the consent agenda. Carried 5-0.
A. Updated Election Judge Roster
Reports of Officers, Council Committees, & Citizen Committees
Pine County Sheriff’s Office
None
Bolton & Menk – Mark Kasma
Mark is preparing plans and specs for the sewer line under Hwy 48 into the cemetery. There is enough room between grave plots to run a line to the east from the gas station into the cemetery and connect to the line under Hwy 48. This will continue to be reviewed.
Fire Department
Staff believes the Department and Council representative should sit down and discuss what to do about carbon monoxide calls. These are the calls that are challenged the most. Staff believes it is worth discussing a potential change to the billing amount and / or turn tracking to better justify the billed amount. Staff will set up a meeting with the Department and Council representative.
Firehouse Liquors – Heather Ladd
1) Monthly Report – Staff presented the monthly reports to Council. Profit and Loss year-to-date is up $132,386.82. The on-sale is now in the black for the year. Inventory jumped to $307,033.42. The variance between the GL and the POS is 1.03%, staff has been unable to figure out why the variance jumped in June, but it has decreased since.
2) Manager’s Report – Sonja Rhody resigned. Staff will move to replace her.
3) New Refrigerator – Heather would like to purchase a new refrigerator for off-sale wine and champagne sales. Currently the store has two small wine fridges and the champagne is taking up space in the beer cooler. Heather would like to consolidate the selection and better position the new refrigerator to maximize visibility and sales. The unit presented to Council is a three door cooler for $2,595.00.
A motion was made by Frank, seconded by Anderson, to authorize up to $3,000 for the purchase of a new 3 door refrigerator. Carried 5-0.
Planning Commission – None
Park Board – October 17
The Board adopted a mission statement which will be part of the City’s Comprehensive Plan. The dirt pile is still on Rabe’s to-do-list. The softball field fences are going up this week. Tim is shooting for the February 1st Arts in the Park grant deadline. Mayor Zeman said the City had met with the school to discuss a proposed gymnasium expansion that would decrease the schools need for the Community Center. Other items discussed where the schools future commitment to the softball fields at West Side Park and the proposed sale of the land west of town.
Unfinished Business
1) Building Official RFP – Staff will set up a second meeting with the responding individual to continue the discussion of the City potentially contracting with him for Building Official services.
2) Unused Property Sales – Staff has talked with Heartland Realty about the sale of City property. As soon as the school determines whether they want to buy back the property on the west edge of town, the City will proceed with putting the property up for sale.
3) 2017 Budget – Staff presented a complete draft of the 2017 budget for Council to review. A special Council meeting will be held before December 6th to discuss the budget in depth.
4) Personnel Policy – Staff presented another draft of the new Personnel Policy for Council to review. Council will review this and discuss it further at the budget meeting.
New Business
1) Old City Garage Roof – The roof of the old City garage needs to be replaced. Staff presented two quotes, one from Miller’s Roofing for $9,655.00, the other from Degerstrom & Sons for $9,400.00. Each quote is for a 30 year shingle and 6’ of snow and ice protection. Council asked to see quotes for a metal roof as well. This item was tabled until December.
2) New Street Lights – Staff was approached by a resident about the possibility of putting a street light mid-block on the west side of town. Staff proposed implementation of a Street Light Utility as a means of adding requested street lights while assessing the residents for the cost. Council reiterated its policy of only lighting intersections.
3) Tar Kettle – The City jointly owns a tar kettle with Pine City. The unit is old and does not function as it should. Councilmember Hopkins would like the City to consider purchasing its own tar kettle and getting out of the lease with Pine City. Staff will continue to research tar kettles and contact Pine City about the lease.
4) Resolution 17-2016 – Welcoming and Inclusive Community – Staff presented 17-2016 for Council consideration. The resolution calls for the City to declare itself an open and welcoming community to the LBGTQ community. Council believes this issue is covered in the proposed personnel policy the City is planning on adopting. No action was taken on this matter.
5) Handicapped Parking on 7th St SE – A resident of Willow Winds apartments asked staff to put a handicapped parking space on 7th St SE. They are going to have hip surgery soon and want a handicapped spot close to their apartment. Staff said they could not grant the request as that location does not meet the requirements for handicapped parking. The resident wanted to petition the City Council. The resident did not appear before council to request the designated parking spot. Council took no action.
Presentation of Claims
Frank made a motion, seconded by Hopkins, to pay the presented claims. Carried 5-0.
General Fund Payables $ 356,724.70 Payroll $ 31,133.93
General Fund Automatic Electronic Withdraw $ 55.69
Special Revenue Fund Payables $ 172,865.75 Payroll $ 19,462.30
Special Revenue Fund Automatic Electronic Withdraw $ 3,164.04
Notices and Communications
None
Presentations of Petitions, Complaints, and Requests (3 Minutes)
None
Announcements
None
On motion by Anderson, second by Frank, the regular meeting was adjourned at 8:15 p.m. Carried 5-0.
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Mayor Don Zeman
Attest:
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Kyle H. Morell, Clerk Administrator
Hinckley Economic Development Authority
November 7, 2016
The EDA Business meeting was called to order by President Frank at 8:15 p.m.
A motion was made by Burkhardt, seconded by Zeman, to approve the EDA Agenda. Carried 5-0.
CEPCO Reports
The September report was presented for review.
EDA Payables
A motion was made by Zeman, seconded by Burkhardt, to approve the EDA payables. Carried 5-0.
EDA Payables $ 521.44
EDA Automatic Electronic Withdraw $ 495.25
EDA Lease
Jeff and Wade Williams have asked Council to reconsider its limitation on outdoor storage at the old ambulance garage, as this would limit their ability to conduct auto sales. Council is still concerned about drainage and snow storage and is not willing to reconsider their position.
A motion was made by Zeman, seconded by Burkhardt, to leave the lease as originally approved. Carried 5-0.
The EDA business meeting was adjourned at 8:20 p.m. on motion by Hopkins, seconded by Zeman. Carried 5-0.
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John Frank, President
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Kyle Morell, Secretary