B H A R A T H E A V Y E L E C T R I C A L S L I M I T E D

RAMACHANDHRAPURAM : : HYDERABAD – 502 032

PUMPS DIVISION

Phone Nos. 040-23182104 – E-mail :

Name of the Department : Pumps Production (70 Building)

TENDER NOTICE

No. / Tender Notice No & Name of the work / Approx.
Value
(Rs.in lakhs) / EMD
(Rs.In lakhs) / Due date / Time for receipt of tender / Tender opening Date & time for technical bid / Applicable Page Nos.
1. / FPSS/70/16/2007cleaning, material handling of Pumps / 10.80 / 1.00 / 14.06.2008
14.00 Hrs. / 14.06.2008
15.00 Hrs. / 1 to 21

Note:-

  1. The contractors are advised to read the specifications, terms & conditions thoroughly and to submit 2 Sealed Covers clearly indicating the following on the Covers.

Cover No. 1 : Technical Bid.

i. Tender Notice No.

ii. Name of the work.

Cover No. 2 – Commercial Bid.

i. Tender Notice No.

ii. Name of the work.

2. After opening technical bid, the commercial bid of successful bidders will be opened later

after iintimating successful bidders .

3. .The general instructions (Annexure.I), General terms & Conditions (Annexure.II), Special conditions (Annexure. III), Tender for the work and tenderer’s and contractor’s certificate formats are common for all the bids (Page Nos. 33 to 51).

(K.B.Rao)

DGM (Production/Pumps)


TELEPHONE NO. 23182104

TENDER DOCUMENT

1. Name of work: 1.Cleaning,material handling,

preservation of tools&

components and repair jobs of

Pumps

  1. Earnest Money Deposit(EMD): Rs. 1,00,000/-
  1. Time of Completion: 09 Months
  1. Maintenance period: N I L
  1. Last date of receipt of tenders: 14.06.2008 upto 14.00 hrs.
  1. Date and time of opening of tenders: 14.06.2008 15.00hrs. in the office of DGM(Production/Pumps)

70-Building

  1. Cost of tender documents: Rs.250.00 (DD to be enclosed along Including S.T.(non refundable) with Offer) Name & Address:

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ISSUING OFFICER

Sr. Manager

M&S/Pumps


BHARAT HEAVY ELECTRICALS LIMITED

RAMACHNADRAPURAM : : HYDERABAD – 32.

PUMPS PRODUCTION

TENDER DOCUMENT

I N D E X

Page No

  1. Tender Notice & direction to parties. ……………… 3 - 5
  2. Schedule of work … Schedule A ……… 6
  3. General Instructions …Annexure I ……………… 7-11
  4. General terms and conditions … Annexure II……. 12-18
  5. Special conditions …………….Annexure III ……. 19 - 20
  6. Tender for the work ………………………………. 20
  7. Tenderer’s and Contractor’s Certificate ……………. 21

TENDERING PROCESS

  1. Tender box is provided in the office of DGM/Production/70 Bldg. BHEL , R.C. Puram, Hyderabad-32.

B. Tender opening date : 14.06.2008 at 15.00 hrs in the office of DGM(Prodn) Pumps,

70 Building.

C. Tenders without the documentary proof of prequalification

requirements will be rejected .

D. In case of tender application and tender documents downloaded from web site, the tenderer shall pay cost of Tender documents and EMD by means of two separate DDs (in favour of Bharat Heavy Electricals Ltd.payable at Hyderabad) one towards cost of tender documents and second towards EMD. Both DD's shall be enclosed along with the Technical bid in sealed cover No.1 .No other means of payment will be accepted. No interest on EMD will be payable. Cash Office Timings – 09.30 AM to 11.30 AM1.30 PM to 3.30 PM.

ContractorExecuting Officer

I.PRE QUALIFICATION REQUIREMENTS

1.In case of BHEL Registered Contractor, the contractor should have minimum one year experience in the same/similar type of works .Experience will be relaxed ( up to six months) in case of contractors who has already executed the same works in the same section.

2.Registered contractors with State / Central Govt. Depts. / Central PSUs having experiences in the similar line as mentioned in para 1for at least 2 years can apply.

3.Tenderers shall invariably furnish the Provident Fund Code No. & also enclose the copies of the letter / certificate issued by Provident Fund Authorities (Form 6A).

  1. Valid Labour Licence from Central Labour Commission / Govt. authorities.
  1. ESI Code No. and also enclose the copies of the letter / certificate issued by ESI

Authorities (Form – 6)

  1. PAN No.
  2. Solvency certificate ( proof of financial capability)

II. TERMS AND CONDITIONS:

1. Contractor shall follow General Instructions as per annexure-II, and general instructions like Obligations of the contractors as per Annexure- III.

2.Man power engaged should have minimum basic qualifications and experience in similar kind of work.

3.Work shall be started immediately after issue of letter of Intent .For any delay in commencing the work penalty will be levied at 0.5% per week of the total contract value limited to a maximum of 10%.

4.The contractor shall pay minimum wages as per act, please refer HR circulars for the Unit Rates existing in BHEL

5.Contractor has to make PF, ESI contributions as per applicable rules

6.Contractor shall arrange Group Insurance and follow all relevant rules for his workers.

Contractor shall provide personal protective equipment(PPE) like safety helmets,uniform, safety shoes etc.. as per safety rules.

7.Any increase of DA/Wages shall be absorbed by the contractor himself and BHEL will not reimburse the increases in DA/Wages..

8.The contractor is wholly responsible for any loss of life or partial disability of any of their employees while on duty

9.In case of occurrence of any accident/ injury of contractor’s staff, BHEL will not pay any compensation while they are on duty and contractor has to take care of same as a statutory obligation.

10.BHEL reserves the right to reject any or all tenders in part or in full without assigning any reason

11.Above mentioned work shall be executed in accordance with the general agreement conditions applicable to job works as per OMI-195 of BHEL. A copy of the same can be had from the undersigned.

12. Upon awardal of the work, the party has to execute an agreement with BHEL as per General Agreement Conditions before commencement of work.

III. General:

The following documents shall be submitted along with the offer.

a.Documents showing relevant experience, similar work executed at BHEL or any other firms – copy of such work orders may be furnished.

b.Cash Receipt / Demand Draft for EMD and Tender cost.

c.Documents of pre-qualification requirements as per Clause .I above.

d.Proof of financial capability (Solvency certificate )

IV Payment terms :- Payment will be made on monthly basis.For this purpose, the

Contactor should submit a bill every month on completion of work for

Payment.

V Service tax :- The subject work attracts service tax at the rate of 12.63% rate prelevent.

The contractor should confirm the following :-

a)The contractor should furnish registration no.with service tax

authorities.

b) In every bill the contractor should produce receipt for service tax

paid for previous bill.

For and on behalf of

Bharat Heavy Electricals Limited

(T.Babji Rao)

Signature of Contractor Sr. Manager, M&S/Pumps


BHARAT HEAVY ELECTRICALS LIMITED

RAMACHNADRAPURAM : : HYDERABAD – 32.

PUMPS PRODUCTION

RefNo. HY/FPSS/70/16/2008 DTt.26/05/08

Bill of quantities

Schedule ‘A”

Name of work :- Cleaning & material handlig odf Pumps.

Sl.No. / Description of woerk / Total Quantity
( In Matric Tons) / Unit rate in Rs.
1 / Cleanig,Material , Handling,
Preservation of tools & components and repair jobs of Pump shops for IInd, IIIrd,& IVth quarters of 2008-09 / 9000.00 M.T.

SIGNATURE OF CONTRACTOR ( ISSUEING AUTHORITY)

Note:-1. BHEL has considered 1.50 M.T. as a Unit ie. Equivalent to one day wages.

2. The contractor shall ensure availability of labour in Shops through their

Supervisors.

3.Labour are required in all the shifts depending on the work in Shops.

4.Payment to labour should be made only on certification of labour attendance

by shop incharges.

ANNEXURE- I

  1. General Instructions :
  1. If the tender is made by an individual, it shall be signed with his full name and his address shall be furnished. If it is made by firm, it shall be signed with the co-partnership name by a member of the firm, who shall also sign his own name, also furnish the name and address of each member of the firm. If the tender is made by a corporation, it shall be signed by a duly authorised Officer who shall produce with the tender, satisfactory evidence of his authorisation. Such tendering corporation/firm is required to furnish evidence of its existence along with bid.
  1. The EMD will be refunded to the unsuccessful Tenderers on application after rejection of the tender is intimated. The earnest money will be retained in the case of the successful tenderers and either of the cases will not carry any interest. It will be dealt with as provided in the conditions attached to the tender.
  1. Whenever a tender is to be accepted, the tenderer, whose tender is under consideration, shall attend the Office of " Officer Inviting the Tender " on the date fixed by written intimation to him. He shall forthwith, upon intimation being given to him by the " Officer Inviting the Tender " for acceptance of his tender, complete the execution of the agreement by signing all documents connected therewith. Failure to do so and not to commence the work within fifteen days from the date of intimation, shall entail forfeiture of the earnest money deposited.
  1. Tenderers shall peruse carefully the instructions and directions to the parties given in the tender document and the conditions there of and all other relevant documents before quoting the rates for the work. The approximate quantity of work to be executed under each class is given in the schedule. The quantities are given with a view to enable tenderer to quote his overall rate for each class of work in the tender form and for a uniform comparison of tenders. It shall be definitely understood that the schedule is liable to alterations at the discretion of accepting authority.
  1. Tenderers shall keep the offer valid for a period of 90 days from the date of opening of tender. After submitting the tender, he will not recall his offer or modify the terms and conditions thereof. Should the tenderer fail to observe or comply with the foregoing stipulations, the EMD shall be forfeited.
  1. Tenderers have to quote their rates in the tender schedule legibly written in figures and words and those not submitted in proper form are liable for rejection.
  1. The submission of tender shall be strictly in accordance with the terms and conditions stipulated in this tender notice. No counter conditions will be acceptable or valid.
  1. Contractor shall be deemed to have included in his tender price of all the appliances required for the purpose of all operations connected with the work embraced under the contract to secure a satisfactory quality of work and rate of progress which in the opinion of the " Contract Signing Officer" will ensure the completion of the work within the time specified.
  1. BHEL has every right to split the schedule and to award the work to single or many parties on the lowest offered rates basis.
  1. This is a time bound contract for period mentioned, and does not envisage any extension of time / period.
  1. The rates quoted by the contractor should be firm for the contract period. There shall be no revision in contract rates during the period of the contract. Any increase of statutory levies during the period of the contract will be reimbursed on production of relevant proof of incurring expenditure for the same.
  1. BHEL reserves the right to negotiate for price reduction with L1 party and negotiated price will be considered as contract amount for all practical purposes.
  1. BHEL reserves the right to terminate the contract at any stage without assigning any reason.
  1. Tender should be submitted in sealed cover addressed to the Sr.DGM/ CMM-MPC & Stores and duly super scribed with the tender number, tender date, name of the work and due date of tender opening on the envelope. The tenders will be opened on tender due date at 15.00 Hrs in presence of those tenders who choose to be present at the Office of Dy. General Manager’s/ Production(Pumps), 70 - Building, BHEL Factory, Ramachandrapuram, Hyderabad.
  1. The contractor must have phone facility at his office/ residence or cellular phone for proper communication.
  1. On receipt of the job work order, party has to follow certain things regarding labour payments like a) payment to contract labour as per the minimum wages act 1971 ( latest) by 7th during that paid month. B) PF compliance: as per Section 36B of Employee provident fund schemes 1952, by 7th of every month are to submit a wage register for the previous month duly signed by the contract executing officer by showing workers engaged, no of days worked, basic wage and Dearness allowance proportionate to days worked, PF & ESI amount deducted from each worker, Contract executing officer signature, by 15th of every month contributions made through bank challan, if delayed the contractor has to pay penalty of 17% of PF amount and 12% simple interest on the PF Amount for the delayed days. If not fulfilled by contractor permission will not be renewed
  1. Contractor is wholly responsible for injuries/ death of the person employed by him arising due to accident during the contractual period. At any point of time BHEL will not be responsible for any loss/ damage to the person arising out of accident for performing the contractual obligations.
  1. Withdrawal from contract during contract period in BHEL, will entail forfeiture of security deposit.
  1. Soon after acceptance of tender the contractor shall enter into a contract with BHEL, Ramachandrapuram, Hyderabad.
  1. The contract agreement shall be entered with BHEL, Ramachandrapuram, Hyderabad on valid non judicial stamp paper of the value of Rs100/- to be purchased by the contractor at his own cost.
  1. Labour engaged by the contractor should be disciplined & exhibit good behavior in dealing with employees of BHEL. In case of any misbehavior or misconduct of any Peron engaged by the contractor, contractor shall change that person immediately or else it may even lead to termination of the contract & security deposit will be forfeited as penalty.
  1. Any dispute arising out of this contract should be referred to the sole arbitration of General Manager/Pumps of BHEL, Ramachandrapuram, Hyderabad-502 032 or his authorized representative whose decision shall be final and binding on both the parties.
  1. In case of any suit or other legal proceeding arising out of and relating to the contract to be entered into, the courts at Hyderabad/ Secunderabad and Sangareddy (Medak Dist.) A.P only shall have the jurisdiction.
  1. The contractor should abide by the company’s CISF Security/ safety rules and provide such safety requirements as per statutory rules and requirements of the factories act.
  1. In case of breach of any of the terms and conditions of the contractor, BHEL reserves the right to cancel the contract either in part or full.
  1. The contractor has to produce the bank guarantee, in the prescribed proforma valid for the contract period for a value calculated at the rates mentioned, towards security deposit. The claim period under the guarantee shall be valid for six months after expiry of the contract.
  1. In the agreement no mention shall be made regarding the number or the sex of the laborers to be employed by the contractor. The agreement shall not contain provision to hire labour like number of men, category of men, and number of maydays from the contractor for any type of work. All types of job work agreements shall be based on clearly quantified volume of work only.
  1. The Executing Officer shall ensure the execution of work on quantifiable basis taking into account equipment and machinery deployed rather than availability of labour.
  1. Disputes, grievances between the contractor and his labour, will have to be settled by the contractor only.
  1. The labour employed by the contractor, if found in abetting any of fellow labour or contractors or any BHEL employee, the same shall be considered as an act of indiscipline. Such labourers shall be removed from the services of the contractor, on the advice of BHEL. Further the contractor shall initiate every necessary action in accordance with the relevant Laws, Rules & Regulations and enactments of state and Central Governments.
  1. Earnest Money Deposit:

Earnest Money is to be paid by each tenderer to ensure that the tenderer does not refuse to execute the work after it is awarded to him. The rate of earnest money deposit shall be as per tender schedule.

EMD by the Tenderer will be forfeited as per Tender Documents if

i) After opening the tender, the tenderer revokes his tender within the validity period or increases his earlier quoted rates.

ii) The tenderer does not commence the work within the period as per LOI / Contract. In case the LOI / contract is silent in this regard then within 15 days after award of contract. EMD shall not carry any interest

32. Security deposit:

Security Deposit should be collected from the successful tenderer . The rate of Security Deposit will be as below:

Upto Rs. 10 lakhs10%

Above Rs. 10 lakhs upto Rs.50 lakhs1 lakh + 7.5% of the amount exceeding Rs. 10 lakhs.

Above Rs. 50 lakhsRs 4 lakhs + 5% of the amount exceeding Rs. 50 lakhs.

The security Deposit should be collected before start of the work by the contractor.

Security Deposit may be furnished in any one of the following forms

i) Cash (as permissible under the Income Tax Act)

ii) Pay Order, Demand Draft in favour of BHEL.

iii) Local cheques of scheduled banks, subject to realization.

iv)Securities available from Post Offices such as National Savings Certificates, Kisan Vikas Patras etc.

(Certificates should be held in the name of Contractor furnishing the security and duly pledged in favour of BHEL and discharged on the back).

v)Bank Guarantee from Scheduled Banks / Public Financial Institutions as defined in the Companies Act subject to a maximum of 50% of the total security deposit value. The balance 50% has to be remitted either by cash or in the other form of security. The Bank Guarantee format should have the approval of BHEL.

vi)Fixed Deposit Receipt issued by Scheduled Banks / Public Financial Institutions as defined in the Companies Act . The FDR should be in the name of the contractor, A/C BHEL, duly discharged on the back.

vii)Security deposit can also be recovered at the rate of 10% from the running bills. However in such cases at least 50% of the Security Deposit should be collected before start of the work and the balance 50% may be recovered from the running bills.

viii)EMD of the successful tenderer shall be converted and adjusted against the security deposit.

ix)The security deposit shall not carry any interest.

33. PENALTY: If the contractor fails to complete the work with in the stipulated or extended date, the company shall have the right to levy penalty on the contract value at 0.50% per week sbjected to a maximum of 10% and without prejudice to any other relief or compensation to which the company is entitled under the other conditions of the contract.