COUNCIL MEETING AGENDA

Saturday, November 25, 2017

8:30 – 4:00 PM

COUNCIL PHOTOS WILL BE TAKEN AT NOON

Please wear muted coloured clothes, preferably in black, grey or white!

8:00 Light Breakfast On-Site

PLEASE BRING YOUR POLICY MANUALS!

8:30 AM

  1. Welcome, Call to Order & Introductions
  1. Election of Officers
  1. Adoption of the today’s agenda & selection of merciless time-keeper!
  1. Declaration of Conflict of Interest & New members to sign declaration and oath attached to GP policy: Code of Conduct
  1. Minutes
  1. Approval of the Minutes of: May 27, 2017(attached)
  2. Minutes from June 4, 2017 teleconference: fee increase
  3. Bring forward September motion from teleconference call with the Auditor
  4. Minutes from October 3, 2017 Teleconference
  1. Meeting Monitor
  2. Debrief of Meeting Assessment report from May meeting (attached)
  3. Distribute Meeting Assessment form for this meeting (attached)

7. INFORMATION/ DECISIONS

  1. President’s Information Report: overview
  2. Registrar’s Information Report, Discussions and Decisions: Kellie
  3. SDHA Success Story: Kellie
  4. Reports(attached): SK Polytechnic, Canadian Dental Hygiene Association (CDHA)& theNational Dental Hygiene Certification Board (NDHCB)

8. EVALUATION OF ANNUAL GENERAL MEETING:things that went well, ideas for improvement, lessons learned

BIO BREAK: 10:10- 10:30

10:30 AM

9. POLICY REVIEW (see September 2017 Policy Manual on website)

  1. Governance Process policies (the greenones):

-#s 1, 2 & 3 (increase legal/ disciplinary Reserve fund)

#s4, 4.1, 5, 5.1, 6, 7, 7.1 & 8

-#s 9 through 15 (New policy on Handling Complaints)

  1. Executive Limitations policies (the red ones):

-EL #4:increase credit card limit

-New policy on Grants and Contracts

…see OVER…

NOON to 12:30 PM Light Lunch

12:30 PM – 2:15 PM

10. MONITORING

a. Monitoring EXECUTIVE DIRECTOR PERFORMANCE against Executive LimitationsENDS Policies

-Executive Limitations Monitoring Reports on policy #s: 1, 2 & 4(attached)

-Direct Inspection monitoring on EL #9

-Financial report feedback findings: Tolu (follow up from March 2017 minutes)

-Registrar Performance Review & Compensation Process

  • CompensationCommittee: review mandate and work to date
  • ROUNDTABLE DISCUSSION RE: Action plan for Executive Director performance review and compensation (including update of Employment Agreement)

BIO BREAK: 2:15- 2:30

2:30 PM – 4 PM

11.OTHER COUNCIL JOBS

  1. Bylaws: Fiscal Year End Change
  2. CCP Guidelines: addition of Ethics and Jurisprudence requirement
  3. Committee Meeting Work/ Reports:

-Nominations

-Annual General Meeting

-Ownership Linkage

-Regulatory Bylaws

-Legislated Committees: Professional Conduct & Discipline

  1. Populate all committees
  2. Add Alyssa as signatory
  3. Selection of Auditor/ Management Review firm for 2018: RFP?
  4. Dates and Decisions:

-Review Governance planand DEFFERRED list of items on the next page

-Determine Council meeting dates for 2018

-Determine meeting dates for Council’sCommittee Meetings

  1. Logo discussion

12. Meeting Monitor & Roundtable

4:00 PM

13. Adjournment

…see OVER…

DEFERRED AGENDA ITEMS:

Deferred due to time constraints (originally scheduled for this meeting and previous meetings):

8. MONITORING continued…

b. Monitoring COUNCIL PERFORMANCE against Governance ProcessCouncil – Executive Director Relationship policies

Education: Council Self-Evaluation (Susan)

-Complete self-evaluation against GPs 6 – 14(template attached)

Self-Evaluation Action Plan for 2017: Board Member Responsibilities

Individual Council member self-evaluation

10. OWNERSHIP LINKAGE

a. Ownership Linkage ‘refreshed’

b. What have we learned to date?

c. Ownership Linkage committee report

d. Develop 2-year O/L plan

e. Trendspotting: P.P.R.E.S.T.O.

11. BOARD EDUCATION

a. Develop Board Education Plan for 2017-18

b. Cultural Competency training?

c. CSAE Board-E.D. event