Minutes
Swimming NB President’s Council
July 22 2014
7:00pm by conference call
Present:Bonnie Hennigar AQUA, Marco Chiasson BLAST, Stephane Noel CNS, Rod Stackhouse CVAC, Sonya Hull FAST, Andrew Forshaw, Jodie Lowe, Charles Palmer GOT, Susan Kenny, Eric Kenny LES, Gordonna Hache SWRD, Gary Losier TIDE and Chair, David Frise SNB, Pat Ketterling ED
Regrets: Luc Melanson CNBO, Bob Amos MWC, Michel Morin NES, Lise Surette SSC, Tony Crann WVST, Robin Fedinand UNB Juanita Prebble Masters
1. Welcome and Call to order
Meeting called to order 7:05 pm
2. Review and Approval of Agenda
Agenda approved as presented
3. Review of previous Meeting minutes
Minutes of the June 6th meeting approved as presented
4. Swim NB President comments
Welcome to the newly appointed presidents. Main purpose of the meeting is to give the Presidents council an update on the strategic plan and request some input on some of the action items in the strategic plan.
5. Swim NB Executive Director’s Comments
Reminder to clubs to please forward their new executive club contact information before the registration start up September 1st so that the office can be sure to send important registration documents and information to the appropriate people in each club.
New this year, Swimming New Brunswick is requesting contact email and phone number for a communication contact from each club. The main purpose of this role will to interact with SNB on club media issues such a meet results/ information and media releases from clubs, and provide feedback on how to improve Swimming NB communication with the media. Presidents are also asked to forward the names of any of their members that who have interest or expertise with websites and would be willing to sit on the communications committee.
Reminder to clubs that the SNB screening policy will come into effect September 2014. All registering coaches must provide a copy of their Criminal record check and Vunerable sector check.
6. Unfinished Business
a. Designate coach
Action: Pat will forward email to coaches and Presidents requesting clubs top 5 meets to offer a designate coach.
b. Terms of Reference
The draft terms of reference have been reviewed by the Presidents council.
Motion: To approve the terms of reference with the revision:
The Chair of the Council shall be elected annually by majority vote of the President council members at the 1st quarterly meeting of the council. The 1st quarterly meeting will be the first meeting called following the opening of registration on September 1. Motion moved: Rod Stackhouse, seconded: Sonya Hull Passed.
7. New Business
a. Strategic Plan draft document
The strategic planning committee is seeking input from the Presidents. Under the Athlete development pillar, one of the key goals is to increase the recruitment and retention of swimmers. Presidents are being requested to give input on their clubs current facility, their clubs capacity to recruit and any barriers that impede a club reaching their registration capacity. Presidents are also being requested to give feedback on how SNB can improve their services to our member clubs; the formation of a designate coach program is one example.
Action: Pat will resend the survey document to the updated Presidents council contact list.
Action: Pat will resend the draft of the strategic planning document.
8. Open discussion.
No concerns are raised at this time.
The open water event was very successful and SNB will plan to run the event next year.
9. Next meeting date and Adjournment
The next meeting is tentatively scheduled for Wednesday October 1 2014 at 7:00pm by conference call
Meeting adjourned at 7:37pm