STATEMENT OF WORK (SOW) FOR SERVICES

REQUEST FOR PROPOSAL NO. 10520

Project Name: Heavy Haul Trucks for Fleet Services

Purchase Order No. ______TBD______Contract No. ______

  1. Representatives:

Subject Matter Expert (LCRA) / Mike McFarland
Supervisor, Fleet Support
512-730-6336
DSC
Email:
LCRA Agent / David Tung
Sr. Category Manager
3700 Lake Austin Blvd.
Austin, TX 78703
512-578-2130

Supplier: / TBD
  1. Description of Services and Deliverables:

Lower Colorado River Authority is seeking proposals for 5 each heavy haul trucks which might include cab protector, winch, fifth wheel, & pintle hitch, in accordance with Specification under Exhibit A.

All options must be factory installed. Any exceptions must be clearly identified with proposal.

  1. Other Requirements:

All options must be factory installed. Any exceptions must be listed. Please include transportation and delivery in proposal.

Scope of Supply

1)REQUIRED DOCUMENTATION –

a)Printed product specifications (with any other available options for Transmission Utility Equipment), dimensional drawing of unit offered, advertising literature, and/or catalogs.

b)Copy of the product’s standard warranty.

c)Completed “Disclosure of Ownership” form.

2)OPERATOR, MECHANIC, AND SAFETY TRAINING REQUIREMENTS

a)All Units require operator & technician training at time of equipment delivery.

b)Training, in the form of orientation, shall be provided to LCRA personnel by a qualified factory representative or the Supplier’s personnel, in the proper operation techniques, including care and maintenance of the product.

c)This training shall take place at 6641 East Ben White Blvd., Austin, TX. 78641 at the Supplier’s expense.

d)In addition to operator training requirement shown above, all Aerial units MUST include Emergency Let Down training at time of delivery.

3)SERVICE AND INSPECTION INSTRUCTIONS

a)Prior to delivery, the product shall be completely inspected and serviced by the delivering dealer or the manufacturer's pre-delivery service center. A copy of the manufacturer's standard pre-delivery service check list shall be completed andsigned by a representative of the organization performing the inspection/service and delivered with the product.

4)DEALER'S REPORT OF SALE

Dealer's Report of Sale shall be addressed to:

Lower Colorado River Authority

3700 Lake Austin Blvd.

Austin, TX. 78703

5)TITLE FEES

a)Supplier shall include, in final quoted price, all title fees. Upon delivery, Supplier is responsible for providing to LCRA all necessary paperwork to obtain proper title and registration of vehicle.

6)NOTICE OF DELIVERY (AUTOMOTIVE ONLY)

a)LCRA shall be given twenty-four (24) hours notice prior to delivery in order to establish a time, date and location.

b)Notify Mike McFarland, Fleet Support Supervisor, at (512) 730-6336. At the time of delivery Supplier shall provide the necessary documents and keys, as specified below. If the required documents and keysare not available at the time of delivery the vehicle(s) will not be accepted.

7)DOCUMENTS, KEYS & OWNERS MANUAL REQUIRED AT DELIVERY

* All manuals shall be delivered within 90 days of delivery of vehicle.

NOTE: Vehicles without the indicated documents and keys will not be accepted.

8)FUEL

a)Vehicle(s) shall be delivered with a minimum of ½ full tank of fuel.

9)KEYS

a)There shall be three (3) sets of keys for each vehicle and all locking compartments or vandal covers provided at the time of delivery.

10)DEALER’S NAMEPLATES AND DECALS

a)All vehicle(s) shall be delivered free of dealer nameplates, license plate holders or advertisement decals.

11)ORDER CONFIRMATION

a)Supplier shall provide, within ten (10) business days of receipt of purchase order, a confirmation from the manufacturer showing the vehicles have been ordered. The confirmation may be provided via facsimile or email to:

LCRA Supply Management

Attn: David Tung, Sr. Category Manager

12)MANUALS

a)There shall be two parts manuals, two repair manuals, and one operator manual; or two PC friendly CD manuals (parts & repair only) provided for each vehicle within 90 days of delivery. *These manuals are in addition to required owner’s manual that must be provided at time of delivery.

13)DELIVERY

a)Deliveries shall be made to LCRA transportation building at 6641 East Ben White Blvd, Austin TX, 78744, unless otherwise directed by LCRA. All deliveries shall arrive so that they may be unloaded between 7:00 a.m. and 3:00 p.m.,Monday through Friday, excluding LCRA holidays.

b)All items included in shipment shall be sufficiently protected to prevent damage from any cause during shipment.

c)Delivery shall be made within Supplier’s contractual delivery lead times and in exact quantities specified by LCRA. Early or late shipment will be allowed only through aexecutedChange Orderwith LCRA.

d)Supplier agrees to make LCRA aware of any upcoming shortages or potential manufacturing back orders or back logs that may affect LCRA. This information is to be provided to LCRA as soon as supplier is made aware byspecific manufacturers, so that proper arrangements can be implemented if needed.

e)All notifications or questions pertaining to orders or deliveries shall be directed to:

Michael McFarland with copy to -David Tung

Supervisor, Fleet Support Sr. Category Manager

@lcra.org

512-730-6336512-578-2130

14)Performance Requirement Summary

a)Delivery / Order lead time performance.

b)Provide technical support when requested.

c)Requested quantity delivered.

d)Quality of materials delivered is as per specifications.

e)Problem resolution.

f)Invoicing is timely and correct.

Delivery Location:

Lower Colorado River Authority

Fleet Services

6641 East Ben White Blvd.

Austin, Texas 78744

  1. Pricing Schedule:

Unit: Kenworth Super Hauler, T880

Item 1. Heading / Quantity / Unit Pricing / Total
Model T800 Series Conventional:
53,200 GVWR / 1
Make-Ready for Heavy Truck / 1
Discount / N/A
Warranty Standard / N/A
Extended Warranty ( 3, 6 year, etc.) / Please state
TOTAL

Unit: Kenworth Super Hauler with Sagging Winch, T880

Item 2. Heading / Quantity / Unit Pricing / Total
Model T880 Series Conventional:
53,200 GVWR / 2
Make-Ready for Heavy Truck / 2
Discount / N/A
Warranty Standard / N/A
Extended Warranty ( 3, 6 year, etc.) / Please state
TOTAL

Unit: Kenworth Super Hauler with No Winch, T880

Item 3. Heading / Quantity / Unit Pricing / Total
Model T880 Series Conventional:
53,200 GVWR / 2
Make-Ready for Heavy Truck / 2
Discount / N/A
Warranty Standard / N/A
Extended Warranty ( 3, 6 year, etc.) / Please state
TOTAL
  1. Required Delivery Schedule:

Items / Delivery Date
Truck No. 1 / 6/15/2017
Truck No. 2 / 6/15/2017
Truck No. 3 / 6/15/2017
Truck No. 4 / 6/15/2017
Truck No. 5 / 6/15/2017
  1. Acceptance Criteria:
  1. Any dispute by the Supplier regarding LCRA’s non-acceptance of a Deliverable shall be made within 10 business days after LCRA’s notice of non-acceptance.
  2. Supplier shall reference the Purchase Order Number as referenced above on all invoices and send electronically to: .
  1. For the Deliverables to be provided hereunder, LCRA will pay Suppliera Firm Fixed price Not-to-Exceedamount of $______, TOTAL, in accordance with the Pricing Schedule, item 4of this Statement of Work. All work invoiced for a given Deliverable must be completed and Accepted prior to the Supplier’s issuance of an invoice.
  1. Approval:

The parties hereto have caused this Statement of Work to be executed by their respective duly authorized representatives, and this SOW is effective as of the date of the last signature below. Any changes to this SOW must be made in writing and signed by the Supplier and the LCRA Agent noted above or one appointed by LCRA Supply Management with appropriate delegation of authority.

SupplierLower Colorado River Authority

By: By:

Printed Name: Printed Name:

Title: Title:

Date: Date: