Activities – Word Level 2

Formatting and Customizing Text

Activity 1: Using Format Painter

  1. Open Binghamton University Draft.docx
  2. Save it as My Binghamton University Draft.docx to the desktop
  3. Select Our history,change the font and capitalize each word
  4. Change the font to 16 point, italic, and in the Font Color, under Theme Colors, choose Purple, Accent 4
  5. On the Change case button (Aa), select Capitalize Each Word
  6. Deselect the text
  7. Use Format Painter to copy the font options in Our History to the headings At a Glance, Our Schools, Innovative Living-Learning Facilities and Active Athletic Community
  8. Select Our History
  9. On the Home tab, in the Clipboard group, double-click Format Painter
  10. Click and drag over the next five headings: At a Glance, Our Schools, Innovative Living-Learning Facilities and Active Athletic Community
  11. Deselect Format Painter
  12. Deselect the text
  13. Save changes

Activity 2: Creating Custom Styles

  1. Make sure My Binghamton University Draft.docx is open
  2. Give the title a new Title Style
  3. Select the titleWelcome to BU and give it a Title style
  4. On the Home tab, in the Styles group, select the to open the Styles dialog box
  5. In the Styles task pane, select New Style. The Create New Style from Formatting dialog box opens
  6. In the Name box, type BU Draft Title
  7. In the Style based on choose Title
  8. Under the Formatting section, change the font to Calibri, Bold, under Theme Colorschoose Aqua, Accent 5and center align the text
  9. Select OK
  10. Deselect the text
  11. Give the subtitlea new Subtitle Style
  12. Select the subtitleA premier public universityand give it a Subtitle style
  13. In the Styles task pane, select New Style. The Create New Style from Formatting dialog box opens
  1. In the Name box, type BU Draft Subtitle
  2. In the Style based on choose Subtitle
  3. Under the Formatting section, change the font to Calibri, Italics, under Theme Colorschoose Aqua, Accent 5 and right alignthe text
  4. Select OK
  5. Deselect the text
  1. Give each heading a Heading 1 Style
  2. Close the Styles dialog box
  3. Save changes

Activity 2a: Modifying Styles

  1. Make sure My Binghamton University Draft.docx is open
  2. Change the line under the title from Theme ColorsBlue, Accent 1 to Theme ColorsAqua, Accent 5
  3. Select the text Welcome to BU that was formatted with the Title style
  4. Open up the Styles dialog box
  5. In the Styles task pane, select the BU Draft Title pull-down and chooseModify. The Modify Style dialog box opens
  6. On the bottom left, select Format and choose Border
  7. Change the Color toTheme Colors Aqua, Accent 5
  8. In the Preview pane, click on the bottom border twice to change the line color from Blue, Accent 1 to Aqua, Accent 5
  9. Select OK
  10. On the Modify Styledialog box, select OK
  11. Deselect the text
  12. Close the Styles dialog box
  13. Save changes

Activity 3: Applying Themes

  1. Make sure My Binghamton University Draft.docx is open
  2. Set a theme for the document
  3. On the Page Layout tab, in the Page Background group, select Page Color
  4. SelectTheme Colors DarkBlue, Text 2, Lighter 80%

(If Dark Blue does not appear, select any blue color that says Lighter 80%)

  1. On the Page Layout tab, in the Page Background group, select Page Borders
  2. A Borders and Shading dialog box will appear. On the Page Border tab, in the Setting section, select Box to add borders to all sides of the page
  3. Set Color to Theme ColorsDark Blue, Text 2
  4. Set Width to 1 pt
  5. In the Apply to pull-down list, verify that Whole document is selected
  6. Select OK
  7. On the Page Layout tab, in the Themes group, select Themespull-down
  8. Point to the various themes and notice that the page background color, page border color and text color changes as you preview the themes
  9. Select the Solsticetheme. Notice that this overrides the color you previously set for the page background
  10. Notice the Title, Subtitleand Heading styles changed as well.
  1. Customize the theme
  2. On the Page Layout tab, in the Themes group, select Colors
  3. Point to the various colors to see how the document colors change
  4. Select Paper
  5. In the Themes group, select Fonts
  6. Point to the various fonts to see how the document fonts change
  7. Select Clarity
  8. Save the current theme
  9. Select Themespull-down
  10. Select Save Current Theme
  11. In the Save Current Theme dialog box, under File name save the theme as My BU Draft Theme.thmx. Make sure Save as type is Office Theme (*.thmx)
  12. Click Save
  13. Select Themes. Verify that under Custom, your My BU Draft Themeis listedand selected
  14. Save changes

Activity 4: Change Styles

  1. Make sure My Binghamton University Draft.docx is open
  2. Change the style set, color, font and paragraph spacing
  3. On the Home tab, in the Styles group, click the Change Styles pull-down
  4. Click on Style Set and hover over each style set to see how it changes the set of styles. Do not choose a style set.
  5. Click on the Color and notice Paper is selected
  6. Click on the Fontand notice Clarity is selected
  7. Click on the Paragraph Spacing and hover over each spacing option. The built-in spacing shows spacing before and after a paragraph as well as the line spacing. Choose Compact.
  8. Save changes

Activity 5: Revealing and Clearing Formatting

  1. Make sure My Binghamton University Draft.docxis open
  2. Press Shift+F1 to open the Reveal Formatting task pane
  3. Remove the underline style from the items under Our Schools
  4. Scroll down the page to Our Schools and select the text Harpur College of Arts and Sciences:
  5. In the Reveal Formatting task pane, under Font,notice both the italic and underline font styles are applied to the text
  6. In the Reveal Formatting task pane, under Selected text hover your mouse over the box and select the arrow and then choose Select All Text With Similar Formatting
  7. Notice all the paragraphs with the same formatting are highlighted
  8. Select the pull-down in the Selected text box and choose Clear Formatting
  9. On the Home tab, in the Font group, select Bold
  10. In the Reveal Formatting task pane, under Font, notice the bold font style is applied to all the paragraphs
  11. Deselect the text
  12. Close the Reveal Formatting task pane
  13. Savechanges

Activity 6: Finding and Replacing Text Formatting

  1. Make sure My Binghamton University Draft.docxis open
  2. Change the headings color
  3. On the Home tab, in the Editing group, select Replace
  4. On the Replace tab, place the insertion point in the Find what text box
  5. Clear any text entries by clicking No Formatting located under Find at the bottom of the dialog box
  6. Select More to expand the list of available options
  7. On the bottom left under Replace, select the Format button and choose Font to open the Find Font dialog box
  8. On the Font tab, in the Font: select +Headings
  9. Select OK
  10. Place the insertion point in the Replace with text box
  11. If necessary, clear any text entries by clicking No Formatting located under Replace at the bottom of the dialog box
  12. Select Format, and choose Font to open the Replace Font dialog box
  13. In the Font color pull-down, under Theme Colorsselect Gold, Accent 3
  14. Select OK
  15. Select Replaceto make sure it’s working ok
  16. Select Replace All
  17. Select OK in the message box
  18. Close the Find and Replace dialog box
  19. Deselect the text and notice all of the headings are now Gold, Accent 3
  20. Save changes

Borders and Shading

Activity1: Adding Borders and Shading

  1. Make sure My Binghamton University Draft.docx is open
  2. Create a box border with a color fill around the bulleted list in the section titled Innovative Living-Learning Facilities
  3. Scroll down to Innovative Living-Learning Facilities
  4. Select the bulleted list
  5. On the Home tab, in the Paragraph group select the arrow on the Borders button and choose Borders and Shading
  6. On the Borders tab, select Box for the setting,under Theme Colors chooseOlive Green, Accent 1, Darker 25% for the color, and1 ½pt.for thewidth.
  7. On the Shading tab, under Fill choose Olive Green, Accent 1, Lighter 60%
  8. Select OK
  9. Deselect the text
  10. Savechanges

Activity1a: Modifying a Page Border

  1. Change the existing Dark Green border to an Olive Green border
  2. On the Home tab, in the Paragraph group select the arrow on the Borders button and choose Borders and Shading
  3. On the Page Borders tab, select Box for the setting, under Theme ColorschooseOlive Green, Accent 1 for the color and 2 ¼ pt. for the width
  4. Select OK
  5. Save changes and close the document

Customizing Graphic Elements

Activity 1: Creating Text Boxes

  1. Open About FitSpace.docx
  2. Save as My About FitSpace.docxto the desktop
  3. Create a pull quote from the sentence “We service approximately 1500-2000 people per day through the programs we offer.”
  4. In the last paragraph at the bottom of the page, copy the sentence “We service approximately 1500-2000 people per day through the programs we offer.”
  5. Deselect the text
  6. Place the cursor just above About Us at the top of the page
  7. On the Insert tab, in the Text group, select the Text Box pull-down
  8. Select Austin Pull Quote
  9. Paste the copied text in the pull quote box
  10. With the pull quote selected, select the Drawing Tools Format tab
  11. In the Shape Styles group, select Shape Fillpull-down
  12. Under Theme Colors select White, Background 1, Darker 25%
  13. Resize the box so the text is on three lines
  14. Drag the box until the top of the box is below and to the left of the second paragraph under Current Features of FitSpace
  15. Save changes
  16. Create a sidebar from “FitSpace has:”
  17. Select and cut FitSpace has: including all the bullets

Note: when selecting all the text, make sure to select the paragraph mark after the last bullet

  1. On the Insert tab, in the Text group, select the Text Box pull-down
  2. Select Mod Sidebar
  3. Paste the text in the text box
  4. Resize the box to fit the text
  5. Move the box to the right side of the document, even with the first paragraph under About Us
  6. With the sidebar selected, select the Drawing Tools Format tab
  7. In the Shape Styles group, select Shape Effects
  8. In the Bevel section, select Circle
  9. Verify that your document looks similar to this:

  1. Save changes and close the document

Activity 2: Drawing Shapes

  1. Open Commit to Fit Open House.docx
  2. Save as My Commit to Fit Open House.docx to the desktop
  3. Add a red Explosion shape to the document
  4. Go to the end of the document and place your cursor after “Campus Recreational Staff”
  5. On the Insert tab, in the Illustrations group, select the Shapes pull-down
  6. From the Shapes gallery, in the Stars and Banners section, select 32-point Star
  7. Drag the mouse pointer to create a shape about half the width of the page and about the same height
  8. On the Drawing Tools Format tab, in the Shape Styles group, select theShape Fillpull-down
  9. Select Standard Colors Light Blue
  10. On the Drawing Tools Format tab, in the Shape Styles group, select theShape Outlinepull-down
  11. SelectStandard Colors Light Blue
  12. Add the text “30% off merchandise”
  13. Right-click in the shape and select Add Text
  14. Type 30% off merchandise
  15. Highlight the text and increase the font size of the text in the graphic to 16 point
  16. Adjust the shape, if needed
  17. Deselect the shape
  18. Save changes

Activity 3: Adding WordArt and Drop Cap

  1. Make sure My Commit to Fit Open House.docxis opened
  2. Convert the first two sentences to WordArt
  3. Select the first two sentences, “We are having our annual Open Houseand There will be a lot of prizes and discounts!”
  4. On the Insert tab, in the Text group, select theWordArtpull-down
  5. From the WordArt gallery, from the fourth row, middle, select Gradient fill – Black, Outline – White, Outer Shadow
  6. Highlight the text and decrease the font size of the text to 26 point
  7. Deselect the text
  8. Add a drop cap to the paragraph that starts with “Participants”
  9. Position the cursor within the paragraph that begins with “Participants”
  10. On the Insert tab, in the Text group, select the Drop Cap pull-down
  11. Select Dropped
  12. Deselect the text
  13. Configure a drop cap for the paragraph beginning with “We look …”
  14. Position the cursor within the paragraph that starts with “We look”
  15. On the Insert tab, in the Text group, select the Drop Cap pull-down
  16. Select Drop Cap Options
  17. In the Position selection, select Dropped
  18. In the Options section, change the Font to Calibri
  19. Change the Lines to drop to 2
  20. Select OK
  21. Deselect the text
  22. Remove the drop cap from “We look…”
  23. With the cursor in the paragraph that starts with “We look…”, select the Drop Cap pull-down
  24. Select None
  25. Save changes and close the document

Managing Long Documents

Activity1: Inserting Cover and Blank Pages

  1. Open Webinar.docx
  2. Save as My Webinar.docxto the desktop
  3. Insert a cover page
  4. Place the cursor before any text at the top of the document
  5. On the Insert tab, in the Pages group, select Cover Pagepull-down menu
  6. From the Built-in, select Grid
  7. Select [Type the document title] and type Webinar Training
  8. Select [Type the document subtitle] and type University Center for Training & Development
  9. Select [Type the abstract…], select the Abstracttab above the field, and press Delete
  10. Insert a blank page after the cover page
  11. Click in the cover page away from the box containing the title
  12. Note that when the cursor is on the cover page, in the Pages group, the Blank Page button is not available
  13. Place the cursor at the top of the next page (What are Webinars?) before any text
  14. Note that in the Pages group, the Blank Page button is available
  15. On the Insert tab, in the Pages group, select Blank Page
  16. Save changes

Activity 2:Inserting Footnotes and Endnotes

  1. Make sure My Wedinar.docx is open
  2. Insert a footnote
  3. On the View tab, in the Show group, check Navigation paneor press CTRL+F to show the Navigation pane
  4. If necessary, in the Navigation pane, select the Browse the headings in your document button to see all the headings in your document
  5. Go toSchedule a Meeting
  6. In the fourth bullet, place the cursor after the word VoIP
  7. On the References tab, in the Footnotes group, select Insert Footnote
  8. In the footnote area in the document, type Voice over IP is taking analog signals (telephone calls) and turning the signal into digital data that can be transmitted over the Internet.
  9. Scroll up to Schedule a Meeting and mouse over the footnote number to display the footnote contents
  10. Insert an endnote
  11. Go to Prior to Meeting
  12. In the second bullet, place the cursor after the word media
  13. On the References tab, in the Footnotes group, select Insert Endnote
  14. In the endnote area in the document, type Examples of streaming media are videos, radio and television broadcasts.
  15. Navigate back to the word media and mouse over the endnote reference mark to display the endnote contents
  16. Save changes

Activity 3: Inserting Captions

  1. Make sure My Webinar.docx is open
  2. Add a caption to tables
  3. Under the heading What are Webinars? select the table
  4. On the References tab, in the Captions group, select Insert Caption
  5. In the Caption dialog box, under the Options panel, in the Label pull-down, select Table
  6. Under the Options panel, in the Position:pull-down, select Above selected item
  7. In the Caption:text box, after Table 1 type: : Would you go to a webinar?
  8. Select OK.
  9. Continue this process for each of the three tables
  10. Under the heading Managing the Meeting, select the table and type: Table 2: Meeting template
  11. Under the heading Pass Roles to Attendees, select the chart and type: Table 3: Changing roles
  12. Add a caption to figures
  13. Select the figure under the heading Schedule a Meeting
  14. On the References tab, in the Captions group, select Insert Caption
  15. In the Caption dialog box, under the Options panel, in the Label pull-down, select Figure
  16. Under the Options panel, in the Position:pull-down, select Below selected item
  17. In the Caption:text box, after Figure 1 type: Scheduling a meetingwindow
  18. Select OK.
  19. Continue this process for each of the 12 figures, making sure all figure captions are below the figure.
  20. Under Edit a Scheduled Meeting, after Figure 2 type: : Editing a scheduled meeting window
  21. Under VoIP Audio Setup, after Figure 3 type: : Setting audio preferences window
  22. Under Start a Scheduled Meeting, after Figure 4 type: : Starting a scheduled meeting window
  23. Under The Organizer/Presenter Control Panel, after Figure 5 type: : Control panel
  24. UnderScreen Sharing Pane, after Figure 6 type: : Presenter screen sharing pane
  25. UnderShare Your Desktop, after Figure 7 type: : Sharing your desktop screen option
  26. UnderRequest Keyboard and Mouse, after Figure 8 type: : Keyboard and mouse request screen
  27. UnderSet Up, after Figure 9 type: : Recording setting
  28. UnderSet Up, 2. On the Recording tab:, after Figure 10 type: : Recording preferences window
  29. UnderRecord a Meeting, after Figure 11 type: : Recording a meeting
  30. UnderDrawing Tools, after Figure 12 type: : Drawing tools menu
  31. Save changes

Activity 4: Inserting a Citation