BATH & NORTH EAST SOMERSET COUNCIL

AUTHORISED SIGNATORIES - FINANCIAL DOCUMENTATION

DEPARTMENT:Children’s Service Finance

SCHOOL NAME: ......

EXPLANATION OF DEBTOR TRANSACTION AUTHORISATION

DR1 / Credit Note Requests / alteration or cancellation of School invoice
DR2 / Write Off Requests / writing off School invoices and bad debts
DR3 / Invoice Requisition / request to raise a School invoice

DELETIONS/AMENDMENTS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME AND DESIGNATION / LEAVING DATE / AMENDMENTS (ie.change of name) / NEW SIGNATURE (if applicable) / NEW INITIALS
(if applicable)

ADDITONS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME OF AUTHORISED OFFICER AND DESIGNATION / NORMAL SIGNATURE / NORMAL INITIALS / DOCUMENTS AUTHORISED TO SIGN
(ie. DR1) / PAYMENTS (specific limit - £)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Children’s Service Finance, Fl 1. Riverside, Bristol, BS31 1DN

Office Use Only

Received by Children’s ServiceFinance ……………………………………………………………….

BATH & NORTH EAST SOMERSET COUNCIL

AUTHORISED SIGNATORIES - FINANCIAL DOCUMENTATION

DEPARTMENT:Children’s Service Finance

SCHOOL NAME: ......

EXPLANATION OF CREDITOR TRANSACTION AUTHORISATION

CR1 / Orders / authorisation of Orders
CR2 / Certifying Invoices / authorisation of Invoice Certification Slips
CR3 / Certifying Requests for Payment / authorisation to raise a cheque where no invoice is involved
CR4 / Certifying Petty Cash (cheque) / authorisation of Petty Cash Reimbursement Form

DELETIONS/AMENDMENTS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME AND DESIGNATION / LEAVING DATE / AMENDMENTS (ie.change of name) / NEW SIGNATURE
(if applicable) / NEW INITIALS
(if applicable)

ADDITONS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME OF AUTHORISED OFFICER AND DESIGNATION / NORMAL SIGNATURE / NORMAL INITIALS / DOCUMENTS AUTHORISED TO SIGN
(ie. CR1) / PAYMENTS (specific limit - £)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Children’s Service Finance, Fl 1. Riverside, Bristol, BS31 1DN

Office Use Only

Received by Children’s Service Finance …………………………………………………………….

BATH & NORTH EAST SOMERSET COUNCIL

AUTHORISED SIGNATORIES - FINANCIAL DOCUMENTATION

DEPARTMENT:Children’s Service Finance

SCHOOL NAME: ......

EXPLANATION OF PERSONNEL AND PAYROLL TRANSACTION AUTHORISATION

PAY1 / Starters / authorisation of starters
PAY2 / Leavers / authorisation of leavers
PAY3 / Salary Adjustments / authorisation of salary adjustments
PAY4 / Travel Claims/Business Expenses / authorisation of Car Allowance Claim Form
PAY5 / Sickness Returns / authorisation of Notification of Sickness Form
PAY6 / Overtime Claim / authorisation of Overtime Claim Form

DELETIONS/AMENDMENTS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME AND DESIGNATION / LEAVING DATE / AMENDMENTS (ie.change of name) / NEW SIGNATURE
(if applicable) / NEW INITIALS
(if applicable)

ADDITONS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME OF AUTHORISED OFFICER AND DESIGNATION / NORMAL SIGNATURE / NORMAL INITIALS / DOCUMENTS AUTHORISED TO SIGN
(ie. PAY1) / PAYMENTS (specific limit - £)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Children’s Service Finance, Fl 1. Riverside, Bristol, BS31 1DN

Office Use Only

Received by Children’s Service Finance …………………………………………………………….

BATH & NORTH EAST SOMERSET COUNCIL

AUTHORISED SIGNATORIES - FINANCIAL DOCUMENTATION

DEPARTMENT:Children’s Service Finance

SCHOOL NAME: ......

EXPLANATION OF CASHIERING TRANSACTION AUTHORISATION

CA1 / Income / issuing of receipts
CA2 / Income / banking monies
CA4 / Expenditure / authorisation of Petty Cash Reimbursement Form (cash)

DELETIONS/AMENDMENTS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME AND DESIGNATION / LEAVING DATE / AMENDMENTS (ie.change of name) / NEW SIGNATURE
(if applicable) / NEW INITIALS
(if applicable)

ADDITONS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME OF AUTHORISED OFFICER AND DESIGNATION / NORMAL SIGNATURE / NORMAL INITIALS / DOCUMENTS AUTHORISED TO SIGN
(ie. CA1) / PAYMENTS (specific limit - £)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Children’s Service Finance, Fl 1. Riverside, Bristol, BS31 1DN

Office Use Only

Received by Children’s Service Finance ……………………………………………………………….

Continuation sheet

DELETIONS/AMENDMENTS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME AND DESIGNATION / LEAVING DATE / AMENDMENTS (ie.change of name) / NEW SIGNATURE
(if applicable) / NEW INITIALS
(if applicable)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Continuation Sheet

ADDITONS TO AUTHORISED SIGNATORIES LISTING:-

FULL NAME OF AUTHORISED OFFICER AND DESIGNATION / NORMAL SIGNATURE / NORMAL INITIALS / DOCUMENTS AUTHORISED TO SIGN
(ie. CA1) / PAYMENTS (specific limit - £)

SIGNATURE OF HEADTEACHER/OR CHAIR OF

GOVERNORS………………………...... DATE ......

Authorised Signatories Guidance

Cashiering

AUTHORISATION OF FORMS: / USED BY:
CA1 / Issuing of Receipts / Only staff handling cash
CA2 / Banking Money / School Finance/Admin Staff
CA4 / Petty Cash (cash) / Designated Petty Cash holder

Payroll

AUTHORISATION OF FORMS: / USED BY:
PAY 1-3 / Starters and Leavers / Payroll Staff and the Schools Finance/Admin Staff
PAY 4 / Travel Claims / Payroll Staff and the Schools Finance/Admin Staff
PAY 5 / Sickness Returns / Payroll Staff and the schools Finance/Admin Staff
PAY 6 / Overtime Claim / Payroll Staff the and Schools Finance/Admin Staff

Debtors

AUTHORISATION OF FORMS: / USED BY:
DR1 / School Credit Note Request - alteration or cancellation of invoice / Headteacher/Budget Holder only
DR2 / School Write Off Requests / Headteacher only
DR3 / School Invoice Requisition – request to raise an invoice / School Finance/Admin Staff

Creditors

AUTHORISATION OF FORMS: / USED BY:
CR1 / Orders / All sections with purchasing budgets – School Finance/Admin Staff
CR2 / Certifying Invoices / School Finance/Admin Staff
CR3 / Certifying Requests for Payment / School Finance/Admin Staff
CR6 / Petty Cash (cheque) / School Finance/Admin Staff

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