DATE: / FEB.25,2015 / TIME: 10:00 AM / LOCATION: / ITCONFERENCE ROOM
1.FACILITATOR: / NOTETAKER: Dominique Benavides / NEXTMEETING: / Wednesday,March 4th
Names / PresentAbsentNames / PresentAbsent / Names PresentPresent / Absent
2.ATTENDEES/ / DominiqueBenavides / / KarenCroley / / / ThomasWong
PARTICIPANTS: / JoyceBrown-Willis / / AmanyElMasry / /
TeresaChan / / RoderickFajarda / /
FrankChez / / KyuLee / /
SilviaCortez / / CharlotteSmith / /
3. REVIEW PRIOR MEETING MINUTES:
- Minor changes made to minutes – approved with changes.
# / SEEIT(ISSUE): / OWNIT(ASSIGN): / SOLVEIT(STRATEGY): / DOIT(TIMELINE): / OUTCOME:
1 / Ticket 1442- Roster Availability. Karen and Silvia met with Adela and determined that rosters will be available 7 days prior to census date for regular session. Online regular session and short term (dyn dated) courses may require another ticket to tweak process since census date is determined by 20% of length of class. / Joyce Brown-Willis
Karen Croley
Silvia Cortez
Amany ElMasry / Amany to develop query to identify dyn short term courses and work with group to determine census.
Separate ticket to be opened? / 3/4/2015 / PENDING
2 / Providing proper training for Faculty. It was determined that the Office of Instruction will be responsible to assist faculty and provide them the appropriate training. / Silvia Cortez
Karen Croley
Charlotte Smith
Teresa Chan / Documents on VPN web portal should be updated. Teresa will follow up with Chi to find out how to update the site with updated information. / 3/4/2015 / PENDING
3 / Ticket 2553. Students dropped from census but still with the W grade. This issue relates to the 2264 issue. 174 errors were found for the Summer 2014 term. The students were dropped from the census roster and they received a “W”. They should not have received a “W” since they were dropped at census. / Karen Croley
Charlotte Smith
Silvia Cortez
Joyce Brown-Willis
Kyu Lee / Team still working to resolve. / 3/4/2015 / PENDING
4 / Ticket 794. FABATCH Process. In previous meeting there was a discussion about having a drop error report that can be sent to A&R so they can review and fix the errors proactively. Kyu can generate the report however; a ticket needs to be initiated. It needs to be indicated how often the report is needed, to whom it needs to be sent to and what information needs to be displayed / Joyce Brown- Willis
Karen Croley
Kyu Lee / The drops happen immediately as instructors drop the student.
Drop error report: Karen and Charlotte will be creating the ticket. / New ticket created by 3/4/2015 / TICKET 794 HAS BEEN CLOSED;
NEW TICKET IS NEEDED
5 / Ticket 2511. This is the new ticket for the W/F fix for Spring 2015 census rosters. Kyu ran the enrollment request and no errors resulted. / Joyce Bown-Willis
Karen Croley
Kyu Lee / Needs to be moved to production. Joyce to update ticket / 3/4/2015 / PENDING
6 / Ticket 2581. Students who dropped after census but did not receive any penalty. Some students enrolled in dyn dated online courses and dropped after census date did not receive a W for Fall 2014. Amany created dyn classes in DEV. Joyce added and dropped students, no errors reflected. Dom to provide more examples / Dominique Benavides
Karen Croley
Joyce Brown-Willis / Testing and root cause must be determined. Dom to provide more examples. / Update by 3/4/2015 / PENDING
7 / Creation of 12 undeclared academic plans. Amany worked on creating academic plans for Exempt students who do not want to declare a major. These plans are not financial aid eligible but will be active plans for enrollment reporting purposes. Dominique noted that she and Dave met with Amany and confirmed that the plans would not be a problem for FA. / Amany ElMasry Dominique Benavides / Plans to be reviewed by A&R and then moved to production / 3/4/2015 / PENDING
8 / NSC Report. Dominique noted that NSC error reports are being addressed with Amany’s help in correcting CIP codes and program length. Discussion regarding how a student is reported via the NSC report occurred. AP language may need to be created to address how NSC reports based upon academic plan by school. Dept of Ed has suggested that a student must be reported by the school they are enrolled in.
Teresa, Kyu, Dom, Silvia, Joyce and Amany to attend Oracle call to identify configuration and troubleshoot NSC report. / Dominique Benavides
Teresa Chan
Charlotte Smith
Amany ElMasry
Kyu Lee / Continue resolving errors on NSC report. Suggestion to create AP language addressing how we report to NSC and NSLDS / 3/4/2015 / PENDING
9 / Ticket 2582 - Term Withdrawal for F14. A number of FA students were identified that did not go through term withdrawal in Fall 14. The assumption was that a Non-Payment Drop hold prevented the students from going through term withdrawal. / Dominique Benavides
Silvia Cortez
Charlotte Smith
Joyce Brown-Willis / Dominique will work on querying entire population affected. Original search only detailed FA students. Kyu suggested recreating the error to see if term withdrawal is prevented by the hold. / Update on 3/4/2015 / PENDING
# / CLOSED IT(ISSUE): / OWNIT(ASSIGN): / SOLVEIT(STRATEGY): / DOIT(TIMELINE): / OUTCOME:
1 / Ticket 2365. The request was to update all the invalid majors. / Roderick Fajarda / There was a mass update to fix all invalid majors. / CLOSED
2 / Ticket 2264/2547. 64 records had co-requisites issues when attempting to drop one of the co-requisites. There were overrides that are part of the drop process that were not applied during the cleaned up process.
A new ticket (2547) was created to add the override requirement to the fix for ticket 2264. The override fix was successful. / Kyu Lee
Karen Croley / NO UPDATES – TICKETS CLOSED / TESTED & RESOLVED
3 / Ticket 1916. Teresa looked at this and it was turned into ticket 2365. The original request was to clean up all invalid student plans. At prior meeting, it was stated that Ranell had ticket 2365 closed because an alternative solution was proposed.Dom noted that since it had been determined that a mass clean up could not occur changes on the academic plan side would continue to resolve NSC errors. / Charlotte Smith
Dominique Benavides / Errors will continue to be addressed with Amany’s help on the Academic Plan table. / THE TICKET REMAINS CLOSED