Procurement from R30 000, 00 up to a transaction value of R200 000, 00 (including Vat)
(For publication on Ekurhuleni Metropolitan Municipality Website and Notice Board)
QUOTATION NUMBER: KEQ.EMPD.01.03
DESCRIPTION: Supply, delivery and installation of 1x SD460 Card Printer, with ID Works Standard Software 6.5v, 1x Canon 1100D SLR Camera: including Tripod, carry bag and 8MG memory card. 1x TruSignature Solution: incl Signature pad and integration software for EMPD as per specification.
DATE OF ADVERTISEMENT: / 23 JANUARY 2017
CLOSING DATE: / 30 JANUARY 2017
CLOSING TIME: BEFORE / 15H00
QUOTATIONS MUST BE DEPOSITED IN BID BOX at CENTRAL PROCUREMENT OFFICE, NO: 5 JUNCTION RD, DRIEHOEK / BOX NUMBER…….08.…
BIDDER
NAME of Company i.e. Proprietor/
Close Corporation/ Partnership/
Sole Proprietor / Legal Name: ______
Trading as: ______
Company i.e. Proprietor /Close Corporation/ Partnership/ Sole Proprietor Registration Number
Ekurhuleni Metropolitan Municipality Vendor Registration Number (if already have)
Central Supplier Database number: (Compulsory) National Treasury
Company i.e. Proprietor/
Close Corporation/ Partnership/
Sole Proprietor Postal Address /
Postal Code ______
Contact Details of the Person Representing the Company i.e. Proprietor /Close Corporation/ Partnership/ Sole Proprietor Registration Number / Name: ______
Telephone: (____) ______Fax: (____) ______
Cell phone: ______
E-mail address: ______
Income Tax Number
VAT Reference Number (if applicable)
SECTION 1
1. All quotations received will be evaluated on the 80/20 point scoring basis. The 80 points will be for Price and 20 points are for Broad Based Black Economic Empowerment (BBBEE) for attaining the BBBEE Status level contribution in accordance with the table below:
· MBD 3.1: Pricing Schedule – Firm Prices.
· MBD 6.1: Preference Points Claim
· MBD 9: Certificate of Independent bid determination
If the MBD forms are not completed & submitted, your quotation will be rejected.
· No quotation will be considered from persons in the service of the state (MBD4).
· As from the 7 December 2011, all Service providers/contractors must submit valid, certified copies of their BEE certificate from an accredited BEE verification agency with their bid submission. Failure to submit will lead to forfeiture (loss) of the preference points.
· Failure to submit a BEE certificate will lead to forfeiture (loss) of the preference points. In the instance of Exempted Micro Enterprise (EME) (turn over less than R 10m) a letter from a professional, registered accountant/auditor or affidavit (download from Dti website: www.thedti.go.za)in order to qualify for preference points.
· Electronic (e-mailed or faxed) quotations are not accepted.
2. A BRIEFING SESSION IS NOT APPLICABLE.
EMM contact person: J.V D MERWE/ J MORUDU TEL NO: 011999 3763/4247
SECTION 2
1. The Lowest or any bid will not necessarily be accepted and the EMM reserves the right not to consider any bid not suitably endorsed or comprehensively completed as well as the right to accept a bid in whole or part.
2. Brand names MUST be specified in MBD 3.1” attached hereto (Price Schedule document).
3. Where deliveries are quoted “ex-stock” the period of delivery must not exceed Five (5) maximum working days after receipt of order. If this condition is not adhered to, the order could be cancelled.
4. Quotations are to be completed in accordance with the conditions as set out in the quotation document and must be sealed and externally endorsed with the quotation number and place in the quotation box indicated above.
5. Payments will be made thirty (30) days after receipt of invoice by Council.
6. Quotations received after the closing date and time will not be considered.
7. Samples of the required items or goods are available for your perusal (where applicable)
8. Samples may be requested from bidders before award of quotation (where applicable)
9. Should the above-mentioned conditions not be adhered to the quotation will be considered invalid.
10. Quotation to be valid for 60 days.
VERY IMPORTANT NOTICE ON DISQUALIFICATIONS:
A bid not complying with the peremptory requirements stated hereunder will be regarded as not being an “Acceptable bid”, and as such will be rejected.
“Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and specifications as set out in the bid documents, including conditions as specified in the Preferential Procurement Policy Framework Act (Act 5 of 2000) and related legislation as published in Government Gazette number 22549, dated 10 August 2001, in terms of which provision is made for this policy.
1. If a VALID ORIGINAL TAX clearance certificate or copy thereof (or in the case of a joint venture, of all the partners in the joint venture) has not been submitted with the bid document on closing date of the bid.
2. If any pages have been removed from the bid document, and have therefore not been submitted.
3. Failure to complete the schedule of quantities as required, i.e only lump sums provided.
4. Scratching out, writing over or painting out rates, without initialling next to the amended rates or information, affecting the evaluation of the bid.
5. The use of correction fluid (i.e. tippex) or any erasable ink, e.g. pencil.
6. If the MBD forms are not completed & submitted, your quotation will be rejected.
7 No quotation will be considered from persons in the service of the state (MBD4).
The bidder attempts to influence, or has in fact influenced the evaluation and/or awarding of the contract
8. The bid has been submitted either in the wrong bid box or after the relevant closing date and time
9. If requested; failure to provide a valid certificate from the Department of Labour, or a declaration (Specific goals – “Equity ownership”) by a designated employer that it complies with the Employment Equity Act 55 of 1998.
10. If any municipal rates and taxes or municipal service charges owed by the bidder or any of its directors to the municipality, or to any other municipality or municipal entity, are in arrears for more than three months.
11. If any bidder who during the last five years has failed to perform satisfactorily on a previous
Contract with the municipality, municipal entity or any other organ of state after written notice was given to that bidder that performance was unsatisfactory.
12. The accounting officer must ensure that irrespective of the procurement process followed, no award may be given to a person –
(a) who is in the service of the state, or;
(b) if that person is not a natural person, of which any director, manager, principal shareholder or stakeholder, is a person in the service of the state; or; who is an advisor or consultant contracted with the municipality in respect of contract that would cause a conflict of interest.
13. Not attaching or submitting of required documentations.
14. Price schedule to be completed in full ie: Rates; unit prices; sub-totals; vat if applicable and totals
FORM “E”
SPECIFICATIONS
Ekurhuleni Metropolitan Municipality is not bound to accept the lowest or any quotation and reserves the right to accept the whole or any part of a quotation.
This Bid may be awarded to more than one bidder
SUPPLY AND, DELIVER OF ONE HIGH SECURITY ID CARD PRINTER FOR EMPD.
SPECIFICATIONS:
SUPPLY, DELIVER ONE HIGH - SECURITY CARD PRINTER FOR EMPD
STANDARD FEAUTURES MUST BE THE FOLLOWING
Instant Issuance System Features and Specifications
Embossing/Indent
75-character embossing/indenting wheel, financial format per ID-1 ISO 7811-3
Front, rear or both sides of the card
MasterCard security characters | Helvetica® characters | OCR-A1, OCR-B1
Speed
60 seconds to encode mag stripe, indent, emboss and top the card
64 seconds to print monochrome graphics, encode mag stripe, indent, emboss and top the card
78 seconds to print color graphics, encode mag stripe, indent, emboss and top the card.
Encoding
Magnetic stripe encoding | ISO 7811, three track high- and low-coercivity
Card capacity
Automatic card feed with 100-card input hopper based on 0.030 in. card thickness
Output hopper, 10-card capacity | Reject bin, up to 10-card capacity | Exception card slot
Security features
Software activated lock to secure card stock, supplies and reject card hopper SSL/TLS encryption, supports 3DES and AES-256 | Bolt-down ready
Kensington® lock compatible (lock sold separately) |
Concealed output hopper
Non-resettable card counter for auditing
Display
2-line LCD display User interface languages available: English
Physical dimensions
Top module (single hopper system): 8.8 in. W x 21.2 in. D x 8.8 in. H (22.4 cm x 53.8 cm x 22.4 cm)
Top module (six-compartment multi-hopper system): 16.5 in. W x 27.5 in. D x 14.5 in. H (41.9 cm x 69.9 cm x 36.8)
Weight
Top module (single input hopper, encoding, printing): 12 lbs. (5.4 kg)
Top module (six-compartment multi-hopper, encoding, printing): 33 lbs. (15 kg)
Bottom module (indenting, embossing, topping, card output): 40 lbs. (18.1 kg)
Connectivity
Ethernet and USB
Warranty
12-month system warranty CE870 Instant Issuance System Options
Embossing
Second 75-character wheel for embossing
Multi-Hopper
Six-compartment multi-hopper | Six 100-card hoppers, 600-card total capacity
Smart card personalization
Contact and contactless smart card encoding for ISO 14443 A/B, ISO 7816 and Mifare® Single-wire connectivity | Supports production of EMV level-1 compliant cards
Print technology
Direct-to-card dye sublimation/resin thermal transfer printing One-sided (simplex) and two-sided (duplex), edge-to-edge printing Full-color and monochrome printing capability
Standard mode
300 x 300 dots per inch, standard text, bar code and graphics printing
High-quality mode: 300 x 600 dots per inch; enhanced text and graphics printing Datacard® TrueMatch™ printing technology Ability to conform to sRGB standar
Print capabilities
One- or two-sided edge-to-edge printing
Full-color or monochrome Ultraviolet fluorescent printing
Continuous-tone, full-color, black-and-white photos
Alphanumeric text, logos and digitized signatures
Variety of bar codes
Background patterns
Advanced Imaging Technology Full-color print speed
Up to 175 cards per hour (one-sided print and laminate)
Up to 165 cards per hour (two-sided print and laminate)
Up to 105 card per hour (two-sided print and two-sided laminate)
Lamination and topcoat capabilities
Topcoat or patch lamination
Superior laminate patch coverage
Laminate without printing
Connectivity
Direct connect 10/100 Base-T Ethernet
Bi-directional USB
Capacity
Input hopper: 100 cards, 0.03 in. (0.76mm)
Output hopper: 40 cards, 0.03 in. (0.76mm)
Operating system support
Bi-directional USB supported on Microsoft® Windows® 2000 and XP operating systems
Printer driver pooling supported on Microsoft operating systems Datacard® Open Platform printer driver for non-Windows platforms
Printer driver
User-adjustable image and color controls
Stand-alone driver diagnostics
Color image and test card preview
Online user help
Add text, pattern or image to topcoat
Supply usage tab
User-friendly operation
Backlit LCD panel
Audible and visual message prompts
Automatic card feed
Quick-change ribbon and laminate cartridges
Automatic identification and validation for ribbons, laminates and topcoats
Automatic printer settings and offsets
Ribbon low warning
Ribbon saver
Warranties
24-month standard depot warranty
24-month print head warranty
Specifications
Physical dimensions
L 23.1 in. x W 9.92 in. x H 18.82 in.
to 23.52 in. (58.76 cm x 25.2 cm x 47.8 cm to 59.74 cm)
Weight
Less than 27 lbs. (12.25 kg) without supplies
Print resolution
300 dots per inch, 256 shades
Electrical requirements
Dual voltage auto-sensing 100/120V, 50/60 Hz 220/240V, 50/60 Hz
Plastic cards accepted
ISO ID-1/CR-80 size cards 3.370 in. x 2.125 in. (85.6mm x 53.98mm)
PVC with glossy laminate surface
Other core materials with PVC over laminates are optional
Card thickness accepted (±10%)
Print only: 0.02 to 0.05 in. (0.51mm to 1.27mm)
Print and laminate: 0.03 to 0.05 in. (0.76mm to 1.27mm)
Operating environment 60°F to 95°F (15°C to 35°C) 20% to 80% non-condensing humidity
MBD 3.1
PRICING SCHEDULE – FIRM PRICES
(PURCHASES)
NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT
Name of bidder……………………………………………………………………..
OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID.
SCHEDULE OF PRICES/ RATES:
Item / Description / Quantity (Q) / Unit Price (P) in Rands / Price excluding Vat (Q x P) in Rands /1 / Supply, delivery and installation of 1x SD460 Card Printer, with ID Works Standard Software 6.5v, 1x Canon 1100D SLR Camera: including Tripod, carry bag and 8MG memory card. 1x TruSignature Solution: incl Signature pad and integration software for EMPD as per specification. / 4 / R / R
Vat 14% / R
Total Including Vat / R
Note:
1 Pricing schedule on the advert must be completed even if you submit/attach a separate quotation to the document.
- Does the offer comply with the specification(s)? *YES/NO
- If not to specification, indicate deviation(s) ……………………………………………………......
- Period required for delivery ……………………………………….………………………………....
- Brand name of goods (not applicable to services) ……………………………………………......
- Name of Authorised Person: ………………………………………………………………………………………………...
-Signature: ……………………………………………………… Date......
-Witness: ………………………………………………………..
Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.
** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment
insurance fund contributions and skills development levies.
MBD 4
DECLARATION OF INTEREST
1. No bid will be accepted from persons in the service of the state¹.
2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority.
3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.
3.1 Full Name of Owner of the Bidding Entity: ….…………………………………….
3.2 Identity Number if applicable: ……………………………………………………….
3.3 Position occupied in the Company (director, trustee, shareholder²): …………..
………………………………………………………………………………………………