Health Care and Economic Security Staff Development Center Governance Board Agenda

Date: October 13, 2016

Location: 7800 E. Orchard Rd. Greenwood Village

  1. Roll call/quorum
  2. Room: Grant Smith, Lena Harris-Wilson and Tammy Hoffman
  3. Non-Board: Jan Mickish, Sonia Sandoval and Michelle Martinez
  4. Phone: Rhonda Paxton, Katie Griego andJoetta Fisher
  5. Approve minutes from August (with corrections) and September 2016
  6. August 2016 –add 7-15 minutes
  1. SDC updates
  1. Process Based Training Update–Moving along well. The modules are in different phases and currently there are 50 modules. Using Trello as the project manager which has been a good application. Attendance on the PBT calls continues to go well with approx. 30 participating.
  2. Process Based Training Transition Plan–Counties concerned about transition due to not hearing anything. They won’t know anything about transition until after the pilot. Certified trainers will need to begin attending the training. ESC will make final decision to go forward with PBT upon the recommendation from WSC. The plan continues to be shared through various meetings and they will continue to provide information to all. A marketing plan is also being worked on that will provide a lot of who, what, when and where.
  3. Who will have access to see PBT modules–SDC asking the Board to make the decision on who will receive the modules? SDC recommending only the pilot counties receive the modules. Working on a demo module that will be available to anyone who requests to view. SDC will be demoing at Trainer Network meetings and they have reached out to Counties asking if you are interested to review modules, let SDC know.
  4. RRR WBT Update–In development for over a year due to staffing and other projects. Some of the screen shots are outdated. OIT provided the new screen shots and they will be getting this training out by mid-November. The Program area is reviewing and hoping to have back by Oct. 25. The “pirate” theme is there and the pirate voice will come in and out due to it being in Captivate. This is not a mandatory training, 13 modules and all programs are in the WBT. Why isn’t it mandatory?
  5. Cognos Training Update–Budget (25k) allows funding for updating the basic cognos training. It is now in a WBT and will be available soon. Contractor will be working with CRUG as geared toward technical staff. Ad- Hoc licenses will be necessary for counties to access ad-hoc reports in cognos. Hoping to be delivered in December 2016.
  6. Status Update–
  7. Approval Process – Panel Review? The board may be asking for this, but not sure what that looks like. SDC would like clarification on what panel review would entail. SDC is looking to use Review Link that will allow the reviewer to comment. Also looking at Google Drive and all counties will be able to access. It was also asked that a time frame be placed on these requests for review.
  8. Status of OIT Trainers (PEAK Training) – Navigating the Effective begin and end date document. When looking at a specific date in a specific area, there will be a function key (F1) to get where they need to. There have been 4 PEAK training positions approved and funded and these positions will transition into OIT. Stay tuned – to be continued.
  9. ESC Update (November) – On the agenda: Training updates? What will impact counties? Due dates or when trainings roll out. SDC should update them on the PBT modules and PEAK update, so OIT will provide that.
  10. WPSC Update (October) -
  11. CHSDA Update (October) – updated on PBT and Expanding Foundations assessments (pass/fail) process.
  12. Certified Trainer Update and Changes in process – gave a handout showing the status of each certified trainer. There are 6 trainers that may lose their trainer access. The county co-chair will reach out to them and include their supervisor/manager in hopes they won’t lose it.
  13. SDC Staffing Update – 2 vacancies approved for CDHS. Posted and will close 10-21-16 and Interviews will be scheduled for 11-1-16.
  14. SDC Budget Update–Budget Transition occurred and expenses being paid, but one still out there from 2014. Lease paid by CDHS effective November.
  15. CBMS Builds (Sept.) – Received feedback about there being confusion. The 2nd day went smoother and lessons learned. EBD, SDC, HCPF and OIT met and reviewed what could have made the training smoother with a better outcome.
  16. AF WBT – There was a lot of testing and quality assurance put into this WBT. Worked with another county to ensure it could be launched from various computers. Only 1 email has been rec’d re: a problem, but it was the user not completing the recording and trying to move forward to quickly.
  17. Pass/Fail vs. % - SDC sent a survey out to all county directors; HDT; and certified trainers asking what they do or do not like. SDC reviewing the incoming survey results and it has been about 50/50. This will be discussed at the SDC Trainer Network meeting on 10-26-16.
  1. Old Business
  1. Decision matrix for WPSC (follow-up with providing updated charter) – Revision occurred and we now know the matrix and SDC will be reporting out to WPSC.
  2. Board Member Participationand meeting structure – Board Business to be first on the agenda and then have SDC come in and present. Or if there are items that need to be voted on go first on the agenda?
  1. New Business
  1. County Communication Update–Update that counties responded both positive and negative. With the negative came more about the communication and what could be better to try and meet the county’s training needs.
  2. SDC Expanding Foundations grading–Counties appreciative of the opportunity to review the pass/fail. Plus survey went out to all counties.
  3. PBT vs. Expanding Foundations - So much work has been put into the Ex Foundations training, does it sunset or does it stay as part of the Training Process? The Board members in attendance would like to see it continue as it provides the rule based training while the PBT provides the process training. It was asked that this be on the agenda for the next meeting for further discussion. We will request SDC demo the PBT at the next Board meeting. We need to ensure this is the right training for the State and we should start looking at how to evaluate the PBT training and the pilot, will we need to bring someone in from the outside? Who pays?
  4. Training Certification – asked the Board to review the “observation” process for the Certification of the trainers. EBD will reach out to SDC and inquire as to what and how the process was put into place.
  5. Program WBT’s - EBD CO Works will push out in January and may not need to be supported by SDC.
  6. Meeting Notes– Asked if anyone was opposed to recording the meeting so as to use for the meeting notes and no one opposed.

Any Public comments? None.