ENTERPRISE SYSTEMS

EASTERN SOFTWARE SYSTEMS

Assignment

Submitted by

MARY JENIFER.B

10MIT0031

Vellore - 632 014, Tamil Nadu, India

SCHOOL OF INFORMATION TECHNOLOGY & ENGINEERING

ABOUT EASTERN SOFTWARE SYSTEMS

Eastern Software Systems (ESS) is a leading software products and services company having a presence in more than 25 countries. ESS is CMM Level 5 Company and ISO 9001:2008 certified. At ESS we have the experience, the expertise and the resources to respond to the unique challenges and opportunities that are associated with providing high quality IT solutions in the extremely competitive business environment of today.

Ebizframe, an internetbased ERP software, is ESS's flagship product. Using our ERP, companies have transformed themselves from non-integrated units with scattered islands of information into an integrated strong global company managing the entire operations from a single location. Ebizframe is the leading web based ERP software in India and Africa market. It supports multi-company, multi-location and multi-currency operations. It has been successfully implemented for 650+ customers in more than 20+ industry verticals.

We specialize in the business of providing Application Development & Maintenance (ADM) services to our clients globally. Our forte encompasses the broad spectrum of your business - whether building custom applications, developing database intensive solutions, tailoring an existing software product to meet new requirements, creating a collaboration and communication platform or providing support: we do it all. Our software development processes are optimized to deliver cost effective and high quality services.

ESS IT Outsourcing services helps organizations to manage their complete IT infrastructure. This frees up senior management’s time from the IT decisions so that they can concentrate on their core business. ESS can help plan, integrate, manage, implement, transition and modulate IT Infrastructure of any organization to any scale and complexity.

Our Area of Operations

  1. Enterprise Resource Planning Software (ERP) with Vertical solutions for about 20 verticals
  2. Application Development and Maintenance Services (ADM)
  3. IT Outsourcing Services

1.EBIZFRAME ERP

ebizframe- empower your organization

Share and Collaborate

Latest management research has proved that sharing of information and collaboration among employees significantly improves the productivity and bottom line. Ebizframe, an internet based ERP software, can help you share information between various departments/functions and let them collaborate better and help all of them move towards the common organizational goals.

Sharing does not mean that everyone has access to all the information in the organization. Information in ebizframe, a web based ERP software is controlled by restrictions and access rights. So you can decide on "who-sees-what" and "who-does-what"

Improve Productivity and Quality

By using ebizframe web based ERP software you will be able to achieve integration of different business processes across various Business functions in your organization. This helps improve the speed and accuracy of business transactions. Speeds helps keep your customers happy while accuracy improves quality and reduces re-work.

Ebizframe ERP can help you ensure that your employees are involved in productive work rather than doing duplicate data entries, reworking on the rejections or correcting the wrong entries or reconciling data entered by different departments.

Manage multiple locations from single location

Ebizframe follows a 3-tier architecture system which means it runs from a Central Server(s). The web based ERP software is not required to be deployed on the individual User's machines. This helps internet based ERP software to be accessed over internet or any other form of connectivity from multiple locations even with low-bandwidth connectivity. Once installed on your servers ebizframe, internet based ERP software, can easily be accessed using basic broadband or a USB Data-card from your multiple locations.

Consolidate or Drill down information

Using web based erp software you can run your multiple businesses on the same software. You can consolidate results of your multiple entities and at the same time you can achieve drill down to the transaction level from a consolidated figure. This makes it easy for the Group level senior management to view the results of individual companies as well as the Group as a whole. ebizframe also offers a unique "Selective Consolidation" feature using which you can consolidate results of only selected entities as well.

Take Decisions Based on Facts

Decision making plays key role in business management. At the end of the day, your business is what decisions you take at the beginning of the day.
Ebizframe, an Internet based ERP software, helps provide you useful analysis based on actual data entered into the system. The Analytics have evolved over years and can give you useful insight into your businesses helping you manage them efficiently and effectively.

Management Dashboards help the Senior and Top management with useful graphical and top level analytics giving them useful information to run the operations.

Maintain Statutory Compliance

As business matures, the processes become complex and companies have to maintain compliance with rules and regulations of the land. These compliances can be related to taxes (VAT, Tax Deduction at Source etc) or Human resource compliance (Provident fund, Social Security etc) or Compliance to Quality standards (in food and pharma industry) or compliance to social obligations (child labor).
Ebizframe ERP has built in returns which are generated directly from the Transactions ensuring that your statutory compliance documents are met. Read more about ebizframe internet based ERP software.

Key Features of ebizframe ERP

  1. Robust Technology and Continual Upgrades: ebizframe ERP Software is powered by Oracle technologies. Oracle is world leader in enterprise applications. This means you get best of the breed technology to run your software. Ebizframe is continuously improved and upgraded to newer technologies making it economical ERP software in India, Africa and other countries.
  2. Internet Based ERP Software: ebizframe uses 3-tier architecture. It can be deployed on Intranet or extranet (using any form of connectivity including basic internet connection) this means your employees can work from anywhere using the ERP software and you can also give defined and password controlled access to your customers and suppliers.
  3. Customizable to your needs:ebizframe has inbuilt world class Business Practices. You can even get them customized for your organization easily. The Customizations of ERP software help increase adaptability of the ERP amongst the Users making it economical for the company.
  4. User Friendly and Easy to Use: ebizframe ERP Software is highly user-friendly and requires little navigation skills. Its intuitive design ensures that your employees get used to it within a few days.
  5. Automated Workflows: ebizframe has automated workflows which can be customized according to your business needs.

Ebizframe modules

Ebizframe ERP software is delivered in modules, each module catering to specific department. Key modules of ebizframe ERP softwareare as follows:

  1. Sales – Helps to automate your complete sales cycle. It manages your sales, invoicing, order processing, order scheduling, production advice etc.
  2. Procurement: Purchase department aims at making available the required materials of the right quality, in the right quantity and at the right price, for the smooth functioning of the organization. Purchase department interacts with different departments of the organization, suppliers, sub-contractors and service providers.
  3. Inventory: Helps an organization to manage the material in stores and track all the transactions related to it. It also helps in optimize inventory and manage the reorder, maximum and minimum levels of raw materials in the inventory. Inventory management streamlined with procurement cuts down the inventory and the working capital requirements. Companies have recorded significant improvements in profitability with reduced inventory.
  4. Finance: Helps you manage your finance and accounts. Helps in creating all Financial and statutory compliance reports necessary for financial health of the organization.
  5. Manufacturing: With ebizframe manufacturing, organizations can plan out production with optimum utilization of all the available resources like raw material, workforce, machines, etc.

ERP Software for Sales and Distribution

Ebizframe ERP for Sales and Distribution helps organizations to manage the complete sales cycle from pre-sales to invoicing. It automates most commonly used functions of sales like Sales Force Automation (SFA), Products and price management, Order management (from scheduling to delivering), Enquiry management, Quotation management etc.

With ebizframe ERP software for Sales and Distribution you can make your sales process more efficient by improving delivery timings, minimizing wastages and integrating sales information with other modules.

The end results in better service to customer, and improved bottom line.

Features of ebizframe ERP Software Sales and Distribution

  1. Manage Products with description, pricing, tax information etc.
  2. Sales Force Automation- Manage Prospects and track the progress on prospects, total opportunity evaluation, manage Sales funnel
  3. Manage customer information with contact details, discount information, etc.
  4. Manage quotations to customers.
  5. Manage customer purchase orders (Sales Orders).

Ebizframe Procurement

Increase your Procurementefficiencies

Ebizframe Purchase managementhelps organizations to improve the efficiency of their Procurement function. It effectively handles Purchase of Products, Job work/Sub-contracting,Services or the Annual RateContracts. The information required by your Purchase team and get Top management is easily available which helps them manage their existing vendors better. Rather than firefighting to meet the needs of Production they can focus on important strategic tasks like bringing move vendors and negotiating better prices and quality of products. This ultimately will help bring your purchase expenses down.

Features

  • Purchase order processing for Raw Materials, Sub-contracted items, Bought out items, Non-inventory items, Fixed Assets, Job-work(Sub-contracting) and Services
  • Detailed Supplier/Subcontractor/Service Provider database and link with items/process/services
  • Different types of orders - Direct, Open, Scheduled, ARC etc
  • Automatic/manual triggering of purchase requisitions based on MRS
  • Managing Supplier’s Quotations, Comparisons and Prices history

Ebizframe Materials

Well managed inventory = Healthier balance sheets

They say Inventory is an essential evil in any organization. Ebizframe inventory management helps your organization in managing this evil.

Ebizframe Inventory covers all stock related functions of an organization. It can easily handle all the store activities of issues, dispatches, receipts and quality control. Stock evaluation and management becomes easy with ebizframe. Excessive and non-moving stock which is one of the most important worry of any top management can be easily tracked by an organization using ebizframe inventory.

Features

  1. Online status of item quantity in terms of on-hand, on-hand, available, reserved, ordered, to order, rejected, defective and rework able quantities.
  2. Multiple levels of classification of items
  3. Multiple units of measurement
  4. Lot wise tracking of inventory at shop floor and main stores
  5. Receiving material against sales order processing, material requirement, subcontracting, gate pass and production requisition
  6. Landed Rate of Items

Ebizframe Finance

Ebizframe finance enables organizations to effectively manage their accounts and finance departments.

Key Features of ebizframe Finance

  1. Create and manageledgers and Day books.
  2. Manage AR(Account Receivables) and Ap(Accounts payables) and Ageing
  3. Consolidation of Figures of Multiple units/locations(Selective and complete consolidation)
  4. Financial Reporting :GL, Trialbalance, balance sheets, P&L, Ledgers
  5. Drill down features down to the last transaction from the Report level
  6. Multi-branch accounting

Ebizframe Manufacturing

Ebizframe ERP Software for Manufacturinghelps organizations to manage various production processes and improve productivity.Using ebizframe manufacturing, you can generate daily/weekly/monthlyproduction plans based on your Order position, Stocking Requirements, Machine and Raw Material Availability. Ebizframe ERP Software for manufacturing also helps the Production Managers managead-hoc and Urgent production requirements which are a very common feature in many production scenarios.

Key Features ofebizframe ERP Software for Manufacturing

  1. Define and Edit Multi level Bill of Material(BOM)
  2. Define Production Processes and associate machines and manpower
  3. Define Production Shifts and Capacity of Machines
  4. Associate machines and manpower to Shifts
  5. Plan and Create production plans

Ebizframe HRIS (HR and Payroll)

Automate your Employee management and Payroll processing

Employees are the main assets of an organization. Ebizframe HRIS facilitates all the HR, Personnel & Payroll related activities of an organization. This Payroll functionality is suitable for any type of salary structure and reporting structure. Using ebizframe HRIS organizations can easily automate the payroll processing, Leave management, Arrears management etc. Detailed employee database is maintained along with the details of salary, attendance and leaves. You can also manage your HR Processes including recruitment, appraisals, training, promotion and final settlement etc.

Features & Highlights

  1. User definable salary components for earnings, deductions, allowances and reimbursements
  2. Uploading of attendance from various attendance recording machines
  3. Generation of statutory reports for payroll
  4. Formula based grade wise/designation wise/location wise/employee wise salary structure
  5. Leave and OT Management
  6. Shift Roster
  7. Bonus processing

Corporate Portal

Did you know that in any transaction involving workflow or interactions between employees, the non-value added time often takes the majority of the total time of a Transaction? And there are an ample amount of transactions in any organizations which follow the same rule. The Corporate Portal can greatly improve operational efficiencies by cutting down such times in various transactions by actually reducing it and the approval times (by automaticallytracking it or bounding it by Electronic workflows). A lot of Self Services Transactions can be automated using the Corporate Portal... Not only that Corporate Portal is a great tool to share information amongst employees and empower them
The Corporate Portal can be deployed on the Internet or Intranet. A Corporate Portal can be used for

  • Self Service Transactions like Leaves submission and approval, Salary Slip viewing, Training Requests Identification, Rewards management etc
  • Information Dissemination to Employees like Induction Manuals, Service Rules, Company Policies, LTA forms, LTA rules, Medical reimbursement rules etc can all be kept on Corporate Portal from where they can easily view/download the same whenever they want it.

Ebizframe XLenz (pronounced excellence)

Excel based Report Writer cum BI tool

Understanding the need of Business Intelligence for modern businesses and the ever changing need of reports, we have developed our own Reporting tool using MS Excel which is called ebizframe XLenz. This tool accesses the data captured by ebizframe & its associated applications and can create multiple projections of the data which can help you to analyze report, predict, and manage business performance. Unlike the other existing Business Intelligence Tools (which in case will require integration effort), this is low priced framework that has been developed by ESS R&D team. The framework has been created keeping in mind the ease of use of Excel..

Some of the features of ebizframe XLenz:

  1. Show pivot table, graph or both
  2. Filtering
  3. Data drill-down
  4. Multiple graphs (requires Excel 2002 or later)
  5. 3-D graphs and many more
  6. Creating customized Dashboards

These features deliver the following benefits to our customers:

  1. Easy to use
  2. Very little training required
  3. Excellent formatting , graphical capabilities
  4. Minimal costs (no licensing cost of BI tools, client can use their existing MS Office licenses – which are in any case procured by most organizations)
  5. Quick development & reduced delivery time

Strengths of ebizframe XLenz

Personalization

  1. Personalized Report Layout, Color scheme/data interface, Columns ( remove, hide / unhide)
  2. User defined sorting & filtering, sub totals & grand totals
  3. User defined Grouping of data
  4. User defined Data protection / security

User convenience

  1. Same Screen Toggling b/w Summary & Detail
  2. Single window interface - no switching between menus
  3. Report writing tool for user defined reports
  4. Flexible reporting – ‘what if’ analysis
  5. Management Reporting
  6. Drill down and Multi level reporting

Flexible Dashboards - user defined
the following pages give an illustration of the outputs which can be created using ebizframe XLenz

Dash Board – Commercial Module (Sample)

Ebizframe Management Dashboard

Powerful Graphical Analytics

Ebizframe Management Dashboard offers a bird's eye view of information about your organization via graphical representation. It imports the key data from thebasic ERP modulesas well asother applications (if any)and creates useful graphsbased on the user preference. By just glancing through the Graphs, the key leadership can get an overview ofCompany's operations. This way they can monitor the Key Performance Indicators at the Top level and drill down to the lowest level information, if required.