HUNTER PARK

BOARD OF DIRECTORS

Minutes of the meeting held at Riley Rink 10/28/14.

Present at the meeting: A. Schozer, B. Brown, P. Zilka, P. Tegan, J. Larson, J. Hand, A. King, B. Thompson, & B. Welsh.

A motion by P. Tegan and a 2nd by B. Thompson to approve the minutes for the 9/30/14 meeting was approved.

GM report – Jon:

Thanks to Andrew for hosting the introductory get together.

Staffing:

·  Still getting the right people to the right assignments.

·  Investing in youth for available positions and mentoring skills with 1 new cashier hired and another possible.

·  Vanessa is overloaded with responsibility and Martha needs the right assignment to fit her valuable history.

·  The greater the versatility of staff, the greater the value.

·  Cell phone and indiscretionary internet usage are not acceptable practices.

Marketing:

·  Need for a concrete plan, not “off-the-cuff” marketing. Opening in a short amount of time creates fixable wrinkles but a 2 week lead-time is needed to keep from falling behind. Press releases and free coverage articles are good.

·  An accurate calendar on the website is critical.

·  The logo is finished and is important to creating a professional image for Riley Rink and its employees.

·  If possible, J. Hand recommended viewing the RK Miles training video for employee presentation and dealing with the public.

General notes:

·  Better controls for ice usage are needed. A punch pass to monitor ice usage, i.e. Stick & Puck, would be preferable to a blanket season pass, which at the very least should require a sign-in for tracking. To make headway towards profitability, the present casual culture needs to change and HP needs to be appropriately paid for the services it provides.

·  Food costs in the concession need to be more carefully monitored and should be more appropriately around 20%.

·  Development training for the skate sharpening concession is underway as it should be a profit center and no one should have to go elsewhere for sharpening.

·  Martina is doing a good job with setting up programming and getting sign-ups. Sat. AM beginner session and cross-ice youth hockey on Sun.

·  Bill Drunsic recognized for his strong support in keeping kids active.

Financials:

·  Pam Badger is now managing the in-house bookkeeping 3-10hrs. /wk.

·  Year-end endowment balances were: Operations - $836K, J. Levin Fund - $379K, and PP&E - $173K.

·  Balance sheet receivables and payables are clean with $191K on the LOC at year-end. It is presently reduced to $141K.

·  The P&L shows a small loss on breakeven after $124K of depreciation.

·  Operations accounts are now numbered for ease of identification and OPS loss is down $85K, payroll down $115K, and revenue was down $62K.

·  The West rental receipts carries the West / Hunter Fields property tax.

·  $10K was realized from the Shires Marathon.

·  Sept. / Oct. financials at the Nov. meeting.

Development:

·  The Annual Fund letters are done and target 3 different groups: 1) 25 large donor personal letters, 2) people who have donated time, and 3) those who have not given previously. Gary Marmer is assisting with the process.

Hunter Fields:

·  The appraisal is in progress with an engineer placing a line for a surveyor to use. Rutkin Appraisals will need a week to evaluate the finished parcel.

·  BBA is anxious for the appraisal but 2 other proposed considerations would be a mini-Tanglewood performing arts venue and a housing development.

Governance:

·  The value of an employee handbook is under consideration. With turnover in staffing, it is felt necessary for some rule & procedure documentation to exist.

·  Finished policies will have legal review.

OB:

·  There has been no further progress with Lance Chila’s proposal.

·  Adria donated a basic surveillance system for in-house security.

·  IT – a change has been made to Comcast for greater internet speed. Music is now off the cable rather than satellite.

With no additional business to discuss, the meeting adjourned.

Bruce Welsh, Secretary