Club Committee
Chairman (Phil Buckley) / 1-year term / Committee Vote- Member of Executive
- Oversees the running of the club
- Chairs committee meetings and AGM
- Attends at least 75% of committee meetings
- Accounts signatory
- Leads disciplinary panel
- Prepares and submits a report to the club membership at the AGM
Vice Chairman / 1-year term / Committee Vote
- Deputises for the chairman when they are absent and assumes their duties
Secretary (Norman Willcox) / 2-year term / Committee Vote
- Member of Executive (2-year term)
- Liaises with GNAS (Archery GB), WAA and GAA
- Attends at least 75% of committee meetings
- Distributes agendas and meeting minutes to club members
- Attends WAA and GAA meetings as necessary
- Accounts signatory
- Informs committee and membership of relevant details
- Is postal address of the club
- Prepares and submits a report to the club membership at the AGM
Treasurer (Andrew Gash) / 2-year term / Committee Vote
- Member of Executive (2-year term)
- Sets Club fees and membership subscriptions
- Accounts signatory
- Attends at least 75% of committee meetings
- Responsible for overseeing all financial transactions
- Prepares and submits Annual Accounts for previous year and projected budgets for the forthcoming year, for AGM
Records Officer (Ade Boudier) / 1-year term / Committee Vote
- Maintains shooting and handicap records for all members
- Liaises with GNAS (Archery GB), WAA and GAA for records
- Attends at least 50% of committee meetings
- Co-ordinates internal club competitions
- Prepares and submits a report to the club membership at the AGM
- Prepares certificates, medals and awards, as required
- Member of Events, Awards, Records and Social (EARS) committee
Equipment Officer (Peter Haines) / 1-year term / Committee Vote
- Ensures all club equipment is safe and usable
- Requests finances from Executive for purchases
- Organises working parties when necessary
- Attends at least 50% of committee meetings
- Prepares and submits a report to the club membership at the AGM
Junior Club Liaison (Adult Member) (Stu Barrett-Rees) / 1-year term / Committee Vote
- Liaises with Junior Representative on matters concerning the Junior Club
- Supports the Junior Representative and Junior Club members as required
- Attends at least 50% of committee meetings
- Jointly, with Junior Representative, prepares and submits a report to the club membership at the AGM
Coaching Co-ordinator (Dave Roberts) / 1-year term / Committee Vote
- Organises individual coaching when requested, at all levels
- Mentors members of the coaching team for improvement in their coaching
- Oversees the running of Beginners’ Courses
- Arranges external coaching experiences when necessary
- Encourages further training at all levels
- Attends at least 50% of committee meetings
- Prepares and submits a report to the club membership at the AGM
Communications Officer / 1-year term / Committee Vote
- Co-ordinates internal and external communications on behalf of the club
- Attends at least 50% of committee meetings
- Prepares and submits a report to the club membership at the AGM
Disabled Rep / 1-year term / Committee Vote
- Acts as a link between the disabled members of the club
- Attends at least 50% of committee meetings
- Prepares and submits a report to the club membership at the AGM
Membership Officer (Norman Willcox) / 1-year term / Committee Vote
- Handles membership applications and liaises with new members
- Maintains membership list
- Responsible for the membership handbook
Club Officials
Child and Vulnerable Adult Protection Officer (Karen Roberts) / 1-year term / Committee Vote- Liaises with GNAS (Archery GB) and other regulatory bodies on Child and Vulnerable Adult Protection issues
- Informs the committee and coaches on all relevant Child and Vulnerable Adult Protection issues
- Co-ordinates all CRB checks and Child and Vulnerable Adult Protection Courses
- Prepares and submits a report to the club membership at the AGM
Junior Representative (vacant) / 1-year term / Committee Vote
- Acts as a link between the junior membership and the club
- Co-ordinates the organisation of fun shoots (eg Halloween)
- Jointly with the Junior Club Liaison prepares and submits a report to the club membership at the AGM
- Works in conjunction with the Events, Awards, Records officers when needed
Health & Safety Representative (vacant) / 1-year term / Committee Vote
- Has knowledge of current, relevant legislation
- Arranges Safety/First Aid courses as required
- Ensures safety of indoor and outdoor venues
- Prepares and submits a report to the club membership at the AGM
Events Officer (vacant) (tournaments managed by Dave Roberts and Mandy Singleton) / 1-year term / Committee Vote
- Holds application forms and co-ordinates attendance of club members at externally-organised competitions
- Works in conjunction with the Events, Awards, Records and Social (EARS) committee as needed
Merchandise Officer (vacant – currently filled by Andrew Gash)) / 1-year term / Committee Vote
- Co-ordinates the merchandise activity within the club
Catering Officer (Judith Stolzenburg) / 1-year term / Committee Vote
- Coordinates catering for club events and activities
- Works in conjunction with the Events, Awards, Records officers
Tournament Officer (Dave Roberts & Mandy Singleton) / 1-year term / Committee Vote
- Coordinates the ‘Open’ tournaments for the club and handles all entries
- Works in conjunction with the Events, Awards and Records officers
Public Relations & Fund-raising Officer (vacant – filled by Andrew Gash) / 1-year term / Committee Vote
- Liaises with organisations and individuals to raise the club’s public profile in the media and local communities
- Responsible for exploring any opportunities to raise money for the club, including completing any associated grant applications
Minutes Officer (Karen Roberts) / 1-year term / Committee Vote
- Responsible for all committee meeting and AGM minutes
- Produces minutes within 10 days of meeting
Blandy-Jenkins Archers – Committee & Club Officials’ Job Descriptions v10.0 17 Feb 2015