Adur Voluntary Action

Meeting Room or desk space hire to voluntary and charitable organisations

AVA offers use at very reasonable charge (set to cover only building maintenance costs) of two meeting rooms and desk space at The Old School House, Ham Road, Shoreham-by-Sea. This is a service for Adur’s charities and voluntary groups. Ground floor and toilets are fully accessible, unisex upstairs toilet, and tea making facility upstairs. The building offers free wifi internet and is located 5mins from Shoreham Railway Station, with parking in the Ham Road car park. Evening access by key safe, code available from staff, this is changed regularly. Please lock front door when leaving and return key to safe. AVA evening/urgent contact: 07865056522.

Further details and downloadable leaflet: To make bookings, please complete the form below and send it to us, or contact AVA: 01903 854980, or . Website map: Please give us as much notice as you can.

Charges

We charge by session. Sessions are 9-1, 2-5, 6-10. Current charges (August 2016) are:

Meeting Room & Kitchen(on ground floor): £20 per session. Includes tables, chairs, capacity about 30 people. Wi-fi, Screen, projector available, garden patio.

Small Meeting Roomroom (up staircase, not accessible by all) £10 per session

Counselling room with desk and wifi (up staircase, not accessible by all): £5per session.

Desk use per person (with wifi, we can arrange temporary phone facility or answer phone service)

Desks must be pre-booked, and are in shared rooms as follows:

Upstairs meeting room: one desk (up staircase, not accessible by all)

Counselling room: one desk (up staircase, not accessible by all)

Railway View Room( two desks up staircase, not accessible by all)

Reception Office: two desks

Downstairs Small Room: three desks

Our charge for desk use is £5 per session, £10 per day or £30 per seek

AGREEMENT DETAILS

This agreement is for temporary use of a meeting room or desk space in a shared room at the Old School House, Ham Road, Shoreham-by-Sea, West Sussex.

The agreement is between Adur Voluntary Action, and yourself or the organisation you represent.

It is understood that this agreement gives the hirer temporary use of the facility only during the period of the reservation.

It is agreed that AVA’s public liability insurance covers AVA against anynegligence claims for damages incurred by persons using The Old School House. However, organisations who undertake activities in the Old School House require their own public liability and other insurance cover, in case of loss or damage of their own property, or should a claim be made against them.You should pay charges at the time of booking. Should you need to cancelwe will move the booking to suit your needs, if possible.

BOOKING FORM

Date / Session / Meeting Room / Desk Space / Cost

Sessions are AM, PM, EVE

Meetings Rooms are: Large, Counselling or Small

Desk Spaces are:

Upstairs: A, B, C, D

Downstairs: E, F, G, H

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Please complete below:

Your name:

Signed:

Organisation:

Contact address:

Phone no

E-email:

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FOR AVA USE

Booking confirmed by AVA and entered in desk diary + online calendar

Date confirmed with user by verbal/email/phone: / /

Signed on behalf of AVA:

Reg Charity no: 1331610 Company no: 6922401