UofS - FMD - Green Cleaning Program
Intent:
To ensure that the University of Saskatchewan staff, students and visitors enjoy a safe and healthy environment through the use of E.C.P. (Environmental Choice Program) cleaning products. These cleaning products produce little to no V.O.C.’s, are non toxic, do not deplete the ozone layer, are biodegradable and have a low environmental impact. Facilities Management, Building Services is responsible for all academic and admin spaces on campus
Environmental Choice Program:
This program is designed to support a continuing effort to improve and maintain environmental quality by reducing energy and materials consumption and by minimizing the impact of pollution generated by the production, use and disposal of goods and services available to Canadians. Certification under the Environmental Choice Program meets requirements for
· Performance.
· Limited Toxicity for aquatic and other organisms, including both acute/lethal toxicity and chronic/sub-lethal toxicity risks.
· Biodegradability and low potential for bioaccumulation.
· Limits on ingredients that are considered likely to contribute to specific environmental impacts (e.g., eutrophication of water bodies, ground level ozone formation, and depletion of stratospheric ozone).
· Limited waste and resource use.
General Requirements
All Building Service employees will have training regarding all aspects of custodial duties including equipment; products and Safety training. They will also be made aware of the University of Saskatchewan, Facilities Management Division sustainable Initiatives including waste and recycling programs..
Training:
Dustbane has a complete line of custodial specific training developed for the University of Saskatchewan and are currently working on new seminars related to the Environmental Choice line of products.
Job specific training is scheduled for all new staff through the guidance of our Custodial trainer. Our Custodial trainer spends the summer months re-educating staff as well to ensure that they are all cleaning to the same standards. We also provide on the job and safety training through the Facilities Management Division; Division of Workplace Safety and Environment Protection and the Health & Wellness Department WRT Ergonomics and Return to work issues.
Approved Products:
All cleaning products maintained are scent free where available through the Dustbane (ECP) line of products. Investigation of new cleaning products with respect to Environmental Choice Certification is ongoing. As products become available, we will test with possible implementation.
v Azure – Glass and Surface Cleaner (Used primarily as our Glass Cleaner)
o MSDS http://www.dustbane.ca/msds/english/Azure_en.pdf
v Emerald – Degreaser
o MSDS http://www.dustbane.ca/msds/english/Emerald_en.pdf
v Quat Plus – Quaternary Disinfectant for bathroom fixtures
o MSDS http://www.dustbane.ca/msds/english/Quat_Plus_en.pdf
v Polar – Bathroom Cleaner (Use as all surface cleaner including Bowl Cleaner)
o MSDS http://www.dustbane.ca/msds/english/Polar_en.pdf
v Excelsior – Neutral Detergent (Replaces Preference and is Floor Detergent)
o MSDS http://www.dustbane.ca/msds/english/Excelsior_en.pdf
v Tradition Plus – Foaming Hand Soap (to be used in the foaming dispensers only)
o MSDS http://www.dustbane.ca/msds/english/Tradition%20Plus_en.pdf
v Orbit – Floor Finish
o MSDS http://www.dustbane.ca/msds/english/Orbit_en.pdf
v Foundation – Floor sealer
o MSDS http://www.dustbane.ca/msds/english/Foundation_en.pdf
v Time Out Plus – Floor Stripper
o MSDS http://www.dustbane.ca/msds/english/Time-Out%20Plus_en.pdf
v Restore – Floor Maintainer
o MSDS http://www.dustbane.ca/msds/english/Restore_en.pdf
v Vayselle – Liquid Dish Cleaner
o MSDS http://www.dustbane.ca/msds/english/Vayselle_en.pdf
v Doodle Buster – Graffiti Remover
o MSDS http://www.dustbane.ca/msds/english/Doodle%20Buster_en.pdf
Metering / Dispensing:
The products listed are placed in a wall mounted dispensing / metering system (http://www.dustbane.ca/feature_sheets/Enviromix.pdf) to regulate their use. The Enviromix system is compatible with all of the Dustbane products we have approved for use. By diluting the product with cold water at a specific dilution rate will ensure that the appropriate mix is achieved for the product.
- Metering tips are installed to the tube for each product ensuring that only one set dilution rate is used for that specific product.
- All spray bottles filled by dispensing systems must have workplace labels affixed.
- Never mix any cleaning products together
The Tradition Plus Hand soap (used in washroom facilities), which is a foaming hand soap is used in Dustbane foaming hand soap dispensers. The hand soap` is also an Environmental Choice product
Workplace Inspection:
The Building Services Zone Managers will do regular inspections of all areas within the Caretakers assigned area within the zone
Zone Manager, Building Services is charged with ensuring that inspections and training is carried out as outlined in this document
Cleaning Equipment:
Vacuum Cleaner: Dustbane Targa 330 Canister Vacuum C/W Hepa Filtration.
Auto-Scrubber: Nobles 20” Speed scrub with FAST technology.
Auto Scrubber: Windsor Chariot floor washing machine. This unit provides an ergonomic solution to the standard walk behind machines as the user stands on the back of the machine and operates the cleaning function from a platform with a steering wheel and dashboard controls. This unit increases productivity up to 50% http://www.windsorind.com/ViewCategories.aspx?Pid=78
Paper Products:
The paper towel and toilet tissue used on campus is Environmental Choice Certified and as such is a 100% Post Consumer Waste product. This minimizes the amount of landfill deposits and ensures that only recycled products are used in processing these materials.
Product / Standard / Current StockPaper Towel / Our standard is the use of Environmental Choice Certified Products which have a 100% post consumer Waste recycled content. / Tork SB1840A Single Fold Paper Towels – 100% recycled (PCW)
Toilet Tissue / Our standard is the use of Environmental Choice Certified Products which have a 100% post consumer Waste recycled content. / Tork TS1639A Single Ply Toilet Tissue – 100% recycled (PCW)
Rolled Towel / Our standard is the use of Environmental Choice Certified Products which have a 100% post consumer Waste recycled content. / RK 600E 8”X600’ Roll Paper Towel – 100% recycled (PCW)
Building Services Custodial Duties
Our cleaning priorities in order are washrooms, public areas (cafeterias, hallways, entrances, stairwells, and elevators), classrooms, laboratories, lunchrooms and lounges, general offices, and private offices.
Daily Duties:
a) Garbage Removal:
On a daily basis empty the garbage and recycled paper containers in the following areas. Pay attention to the cleanliness of the container each time you empty it. Note any other cleaning need in the area and take care of them later in the evening. This covers every garbage receptacle.
- All general offices
- All classrooms
- All laboratories
- All garbage’s by printers and photocopiers
- All lunch rooms & conference rooms
- All washrooms
- All public areas
- All offices = Weekly
b) Buffeteria’s, Lunch Rooms & Conference Rooms:
Do the following in the above areas daily:
- Clean counters, tables and chairs. (In buffeteria’s, clean the tables & chairs if they close for more than two (2) days, otherwise the Buffeteria staff normally clean these.)
- Clean water fountains.
- Clean sinks. (We do not clean sinks if they are full of dishes or cutlery and we do not clean the sinks in buffeteria’s.)
- Spot wash the outside of cupboards.
- Wash garbage container lids and the outside of the containers. Wipe out cupboards that contain waste containers.
- Wash and/or vacuum floors.
- Replenish paper supplies (refill all dispensers) and wipe paper towel dispensers.
- Personal cups, ashtrays and the coffee machines are not our responsibility.
c) Main Entrances:
Check and clean the following daily:
- Spot clean glass in doors and windows
- Spot wash walls and baseboards
- Spot wash doors on both sides in areas normally touched by peoples’ hands.
- Outside areas of glass only need to be done when the temperature is above freezing.
- Floors and mats washed or vacuumed: Mats to be lifted weekly and the floor underneath cleaned.
(Built in grates to be checked regularly and pans cleaned as required)
d) Floor Maintenance:
Dry mop and wash (auto scrubber or mop & Pail) and/or vacuum the following areas daily.
- All hallways
- All lunch rooms, conference rooms, buffeteria’s
- All main entrances
- All general offices
- All reception areas
- All washrooms
- All elevators
- Stairways: Each building will determine the frequency for cleaning the stairways depending on traffic flows and the weather -- Check with the Zone Manager.
e) Washroom Cleaning:
Thoroughly clean all washrooms daily, using aseptic procedures, germicidal soap, and the cream cleanser:
- Clean the toilets inside and out. Clean the bowls, seats -- top and bottom, tanks and around the base of the toilet.
- Clean urinals inside and out and spot wash walls around all urinals.
- Clean sinks thoroughly and polish the chrome.
- Clean soap dispensers and replenish as needed.
- Clean and polish towel dispensers and replenish as required.
- Spot wash cubicle dividers and toilet roll dispensers. Replenish toilet paper as required.
- Wipe hand dryers clean and leave streak free.
- Clean the outside of garbage containers and their lids.
- Spot wash both sides of all doors in areas normally touched by hands.
- Thoroughly wash floors with germicidal detergent.
f) Other:
During your rounds of the building, pay attention to the condition of all areas and make sure all lights are working. Take care of any areas that need attention (excessive mud or dirt) the same day. You should mop and wash (or vacuum) the floor but you do not need to do a thorough weekly type job. You only need to do the main area that is in bad shape. You should also remove graffiti as you find it. This will help keep graffiti to a minimum in all areas. ** Do not attempt to remove graffiti from any type of artwork (paintings, statues, sculptures, etc.). Inform your Zone Manager or security of any vandalism to artwork so that the artist can be contacted and they will make repairs. **
Once A Week Duties: (i.e. offices)
Garbage from all areas not done daily is removed once a week. Do on a schedule of half the areas on Wednesday and the other half on Tuesdays. The split for this duty should be logical so that you minimize travel time. Keep garbage and recycled papers separate and keep all garbage containers on your cart clean and sanitary.
Weekly Duties:
a) Floor Maintenance:
In all areas not washed daily, dry mop and wash or vacuum the floors, once a week. Do these whether they look dirty or not. The only exceptions will be if the person in an office is away for an extended time, (over two weeks) or the office is unused. In these cases, clean the floors every two weeks to keep the dust under control. Areas that have electrical cords on the floor will need special attention. You should not attempt to move or re-hang these cords. Clean these areas by using a canister vacuum and brush attachment so as not to damage the cords with the beater brush vacuum or short something out with water. We are not responsible for moving boxes of material left on the floors or other large items. We are only responsible for vacuuming or washing around these items as best as we can. When washing and vacuuming, take care not to damage anything and to make sure you get into all the corners and behind the doors.
b) Floor Polishing:
Polish the following areas every second (2nd) week using a burnisher and floor finish restorer. Remember to do all of your dusting after the polishing is complete. This duty should be done on Fridays (Thursdays).
- all hallways
- lunch rooms, conference rooms, and buffeterias
c) Dusting:
Dust the following areas with an auto duster, damp or treated cloth weekly. This work is done on Fridays (Thursdays) or the day you clean the floor.
- Reception desks, general offices
- Printer and/or photocopier tables.
- Chairs in lunchrooms, buffeteria’s, conference rooms dusted or vacuumed (fabric chairs)
- Main entrances should have the glass done completely
- dust window ledges in main entrances and public areas
d) Extra Cleaning in Washrooms:
Extra cleaning in washrooms is done on Fridays (Thursdays) and includes the following:
- Showers in washrooms thoroughly cleaned with germicidal soap or shower cleaner (can be done on any day)
(Exceptions -- Pool locker rooms in Educ. & PAC. These are done more frequently due to their high use and high public profile).
- More thorough cleaning of all walls and cubicle dividers
- Vents and light fixtures cleaned
- High dusting of any ledges or dust collecting surfaces
- Garbage cans cleaned inside and out
- Filling all floor drains with a couple of gallons of water to ensure all traps are full
Bi-Weekly Duties: (Every Two Weeks)
Private offices and office spaces are to be thoroughly cleaned once every two weeks (Dusting is still done monthly only). It is important to remember that the garbage & recycle from the offices are still removed on a weekly basis.
Monthly Duties:
a) Dusting:
Once a month, dust all areas not dusted weekly. This would include the following items:
- Bookcases
- Bulletin boards (top ledges)
- Chalkboards & trays (Exception: Classrooms -- Do these trays daily)
- chairs (wiped off or vacuumed if fabric) and bases wiped
- counters
- Cupboard tops - - desks and/or credenzas
- Doors and door frames - - file cabinets
- Foot stools - - lamps - - ledges - - mirrors
- Radiators - - shelving - - tables - - telephones
- Vents - - wall clocks
- Window sills - - wall attachments (thermostats, light switches)
-We are not responsible for dusting personal property and we do not disturb the papers or objects in persons’ office. We are to work around these obstructions as best as we can, always taking care not to damage anything. If someone wants a more thorough cleaning they must arrange the time and date with us and they are responsible for removing all papers and objects from their desks, tables, and shelving. We are also not responsible for dusting office equipment. This would include computers and monitors, keyboards, calculators, typewriters, projectors, televisions, etc.